REVENUE REGULATION 11-2004 RR 11-2004: The Accreditation, Registration and Use of Cash Register Machines (CRM), Point of Sale (POS) Machines and/or Other Business Machines Generating Receipts/Invoices

REVENUE REGULATION 11-2004 OBJECTIVES Re-focus the goals and objectives of the CRM/POS registration process to the effective supervision and control by the Bureau of the use of such machines; Simplify registration procedures and requirements for the issuance of permits; Reduce administrative costs in the implementation of the registration process; and Efficient collation of accurate data thru availability of CRM/POS database repository

COVERAGE Cash Register Machines; Point of Sales Machines; REVENUE REGULATION 11-2004 COVERAGE Cash Register Machines; Point of Sales Machines; All other Cash Register Machines/POS Machines such as but not limited to: Taximeters Handheld or Mobile Devices CRM/POS connected to CAS Stand-alone CRM/POS Other Sales Machines

REVENUE REGULATION 11-2004 General Provisions New Permits for Use of CRMs, POS and Similar Machines. – only machines that are compliant with the machine specifications enumerated in this regulation shall be issued permits to use. Validity of Previous Permits to Covering Machine Currently in Use. – All duly existing permits to use cash register machines issued before the effectivity of these Regulations shall remain valid until revoked by the CIR Immediate use of CRM/POS Machines. – Machines may be used immediately by business establishments w/o prior inspection & authorization provided the conditions are met 4

Bureau of Internal Revenue Steps on Applying for Accreditation and Registration for Cash Register Machine (CRM) and Point-of-Sales (POS) Bureau of Internal Revenue 1

Application for Accreditation of Suppliers BIR grants Accreditation Dealer/Supplier applies for Accreditation 2

Application for Accreditation of Suppliers Dealer/Supplier submits Sworn Statement with required attachments to BIR BIR evaluates through the Accreditation Board If compliant, BIR issues Accreditation Certificate with assigned Accreditation Number Otherwise, dealer/supplier re-configures software/hardware of the machine model to meet BIR’s requirements Applies to the BIR office (RDO) where his Head Office is duly registered 3

Sworn Statement 4

Attachments to Sworn Statement A copy of the machine distributor/dealer/vendor’s proof of payment (BIR Form 0605) of current Annual Registration Fee; Copies of the Certificate of Registration of Business Name/Style of the machine distributor/dealer/vendor issued by the BIR and Bureau of Domestic Trade and Industry, and in case of corporations and partnerships, a copy of the Certificate of Registration issued by the SEC; A sample receipt generated by the machine legibly showing the data required enumerated in this regulation; A sample receipt showing the reading of the daily sales and accumulated grand total recorded in the machine; 5

Attachments to Sworn Statement A demo or evaluation copy of the software to be used in the actual operation of the POS machines; The system description and design/structure of the machine being submitted for accreditation; The master reset key/password, whichever is applicable, that can be used in reading sales data of all units of the particular model being accredited; Machine brochure; and Operating manual 6

Application for Registration of CRM/ POS BIR issues Permit to use for Cash Register Machine or Point-of-Sales Accredited Dealer/Supplier applies for Registration of Machines sold 7

Modes of Application for Registration (1) Manual Applies to the BIR office (RDO) where his Head Office is duly registered (2) Electronic Applies through electronic facility SMS Email Web 8

Modes of Application for Registration Accredited Dealer/Supplier submits requirements stated in Revenue Regulations 10-99: Joint Sworn Declaration by Taxpayer/Buyer and Dealer/Supplier Attachments (information of Taxpayer/Buyer) such as Annual Registration Fee Return, COR, sample receipt, operating manuals, etc. BIR issues Final Permit to Use to Accredited Dealer/Supplier (1) Manual Applies to the BIR office (RDO) where his Head Office is duly registered 9

Modes of Application for Registration SMS (Short Messaging Service) Use of mobile device (cellphone, PDA with phones, etc.); otherwise known as “texting” Email (Electronic Mail) Use of Mail clients (Microsoft Outlook, web-based mails like Yahoo, Hotmail, etc) with internet connection Web (BIR website) Use of Web Browsers (Internet Explorer, Netscape, Mozilla, etc) with Internet connection (2) Electronic Applies through electronic facility SMS Email Web 10

SMS Registration SMS Channel Accredited Dealer/Supplier sends a text message to a special access number for Globe and Smart CRM/POS<SPACE>BUSINESS NAME*ADDRESS*TIN Where: TIN is TIN and Branch Code (000 if Head Office) Accredited Dealer/Supplier receives confirmation message from Globe/Smart indicating a successful enrollment to the system and that he can proceed to register the machines sold to taxpayer/buyer CRM/POS<SPACE>TIN OF THE BUYER*VAT/NVAT NO.*MACHINE ACCREDITATION NO.*SERIAL NO.*BRAND*MODEL*PRESENT READING*DATE OF READING Accredited Dealer/Supplier receives confirmation message from Globe/Smart indicating a successful registration of all applied machines and that he can proceed to print the systems-generated Final Permit to Use Accredited Dealer/Supplier prints the systems-generated Final Permit to Use through the web channel SMS Channel 11

Email Registration Email Channel Accredited Dealer/Supplier downloads the file attachment in the web facility Attachment includes the ff. information in tabular format: TIN of the Taxpayer-Buyer VAT or non-VAT number of the Taxpayer-Buyer Machine Accreditation Number Serial Number, brand and model of the machine sold Present Reading Date of Reading Accredited Dealer/Supplier sends an email to bir_accreditation@bir.gov.ph with said attachment Accredited Dealer/Supplier receives an email confirmation indicating a successful registration of all applied machines and that he can proceed to print the systems-generated Final Permit to Use Accredited Dealer/Supplier prints systems-generated the Final Permit to Use through the web channel Email Channel 12

Email Registration e-mail attachment 13

Web Registration Web Channel Accredited Dealer/Supplier logs on to BIR website and registers machines sold to taxpayer/buyer through the Application for Registration page (for dealer/supplier). After submission of the electronic application form (checklist), dealer/supplier gets a confirmation message and he is directed to the page where he can print the systems-generated Final Permit to Use Accredited Dealer/Supplier prints the systems- generated Final Permit to Use. Accredited Dealer/Supplier can view a summary page on all his approved registered machines. Web Channel 14

Dealer/Supplier – Taxpayer/Buyer Relationship Accredited Dealer/Supplier issues machine to Taxpayer with Permit to Use 15

Benefits of Accreditation If you accredit your machines with us… You get away from the tedious process of manual application no more required ‘systems demo’, provided, that the machine brand/model being applied for passed through previous accreditation You get away from the hassles of long processing time of your application you get free advertisement to prospective clients Therefore, being an Accredited Dealer/Supplier… You’re on edge! You expect to gain more buyers in the long run. 16