King-Chavez-Parks Initiative Competitive Grants Program Meeting November 15, 2011 Ingrid Clover: Competitive Grants & VISTA Tracey Taylor: GEAR UP Jim Whittaker: FFF & VP Michigan Strategic Fund

Introductions KCP Staff Grantees 2

3 KCP Update Transitions – WDA/MSF Staffing

Capitol Update Lansing Washington 4

5 Policies and Procedures Disclaimer - In the event that the Michigan Legislature fails to provide or terminates the funding necessary for the KCP grants, the State may cancel or modify KCP grant awards.

Dedicated Percentage of Time Staff  is allowable to the extent that it is aligned with program activities, and  supporting documentation specifically identifies the work performed. The number of hours per week expended in program activities The specific tasks to be performed The connection of those tasks to the program goals 6 Policies and Procedures

Equipment versus Supplies  The purchase of all equipment is EXCLUDED from KCP State award and matching funds.  Equipment includes personal property that lasts over one year, is durable in nature, and has a continuing use. 7 Policies and Procedures

 The definition of equipment does not include supplies. Supplies are expendable personal property which is consumed and has an expected service life of less than a year. Permissible supply costs include promotional materials such as brochures, T-shirts, as well as office supplies and other incidental program materials.  Supplies are a permissible use of KCP State award and matching funds. 8 Policies and Procedures

Alignment of Expenditures With Program Goals  KCP program guidelines require that all project costs must be reasonable and justifiable, and that only expenditures directly related to the implementation of project goals, objectives, and activities are included.  The budget narrative should include details connecting the line item expenditures to program goals. 9 Policies and Procedures

Modification Procedures  Written approval from the KCP office is required BEFORE implementing a budget modification of greater than 10% of a line item. The budget modification should be reflected in the budget line item AND the accompanying line item budget narrative.  Budget modifications of less than 10% do not require prior written approval from the State office. 10 Policies and Procedures

KCP Program Integration  Coordination among KCP Competitive Grant Programs Programs can coordinate services by jointly designing and implementing strategies that include shared goals, objectives, and resources. 11 Policies and Procedures

KCP Program Integration  Coordination between KCP Competitive Grant Programs and MI GEAR UP Opportunities for cross program collaboration include guidance, mentoring and academic support, summer visitation programs, on-campus math and science academies, and financial aid and postsecondary application workshops. 12 Policies and Procedures

KCP Program Integration  Coordination between KCP Programs and College Access Organization. KCP programs can collaborate with other college access organizations such as TRIO or Upward Bound to facilitate enrollment and coordination of services across the range of programs sharing the common goal of college access and success. 13 Policies and Procedures

14 Reporting Satisfactory Grantee Performance  Mid-Year & Year-End Reporting Part 7, Questions 1 & 2 Part 7, Questions 1-4  Documenting Budget Line Items

15 Help Tab: FAQ Keyword Search

16 Resources Tab Keyword Search

17 Help Tab: How-to & Tutorials

Reporting 18

Tips and Tricks Fill each area with a place holder and save the question. To check your work, save the question and use the print function from the Proposal Manager. 19

20 Questions

21 King-Chavez-Parks Initiative 201 N. Washington, 2 nd Floor Lansing, Michigan Rudy Redmond Manager (517) Tracey Taylor Higher Education Consultant (517) Ingrid Clover Department Specialist (517) Jim Whittaker Administrative & Technical Support (517) Dawn Marsh Department Technician (517) Higher Education Consultant 1 – Vacant Higher Education Consultant 2 – Vacant Department Specialist – Vacant Department Analyst – Vacant