Presentation on theme: "A Conversation with Funders Work Plan & Budget Workshop Toronto Newcomer Office (TNO) & Toronto North LIP (TNLIP) Community Meeting, April 30, 2015."— Presentation transcript:
A Conversation with Funders Work Plan & Budget Workshop Toronto Newcomer Office (TNO) & Toronto North LIP (TNLIP) Community Meeting, April 30, 2015
Agenda: o Introduction: City of Toronto – Shelter Support and Housing Administration Division Programs o Two Key Components of Grants Proposals: Work Plan Budget
The City coordinates investments from all orders of government in the creation and operation of subsidized housing and services for people who are experiencing homelessness. More than 340 not-for-profit community organizations work with the City to help vulnerable residents find, keep and live in affordable and permanent housing.
SSHA Social Housing Administration Streets to Homes Hostels Services Housing Stability Policy & Strategic Investments (HSPSI)
Tenant Hotline and Outreach Streets to Homes Program Shelters Drop-in programs Multi-lingual and case management services in partnership with the community including housing help and tenants services
Birkdale Residence COSTI Reception Centre Christie Refugee Welcome Centre Family Residence WoodGreen Red Door Family Shelter Sojourn House Toronto Community Hostel
Capacity Building Networking & Collaboration Public Education & Advocacy Multi-stakeholders: community service providers, academia and City staff
Finding grant funding opportunities Reviewing the application requirements Preparing an Application/Proposal Initial and final application submissions Seeking funder feedback on proposal Managing approved funding
Work Plan Outlines key components of your project - what you’re doing, why it matters, and the impact on the community As a tool to: ◦ Plan and identify project goals ◦ Manage project implementation ◦ Report on results ◦ Evaluate the project
Key Elements of a Work Plan Clear and Measureable OBJECTIVES Detail ACTIVITIES include timelines Achievable OUTPUTS OUTCOMES that demonstrate the impact/progress
Work Plan - Objectives Objective(s) providing direction to the project Link with the objectives of the funder or the grants’ strategic plan or priorities Develop SMART goals (Specific, Measurable, Attainable, Realistic, Time-based/timely) Promote results-oriented project with elements of long term impact.
Work Plan – Activities Define clearly the activities to be accomplished Link Activities to stated objectives Include details such as inputs, who, what, how Add Milestone Schedule (timeframes and progress) Identify the role of partnerships and stakeholders
Work Plan – Outputs One or more target (Outputs) for each proposed Activity Quantitative or qualitative Must be measureable during the term of project Each outputs should be a result of the activities and include details such as milestones
Work Plan – Outcomes Specific and linked to Objectives Outlining what will change as a result of the project and in what way Qualitative and/or quantitative Demonstrate progress, change, sustainability
o Review RFP for financial and budget related information and definitions of terms o Assess feasibility of your project within the RFP timelines and parameters o Identify your other revenues and resources including partnerships and in-kind contributions
o Proposal reviewers may look to see the budget: o Is realistic o Reflects direction of project expenses o Shows efforts to secure best value o Includes other sources of revenues and contributions o Shows reasonableness and sustainability o Shows financial health of the organization
o Review RFP budget information guide o Budgeting variations: o Budget by cost category o Budget by objectives or tasks o Budget narrative o Other formats
Direct expenditure costs vary by funder objectives and the type of projects. Examples of costs: ◦ Project staffing ◦ Professional and purchase of service ◦ Project supplies ◦ Project space, Rent ◦ Project transportation ◦ Office materials/supplies ◦ Equipment rental
Review RFP for allowable costs and maximum Overhead Costs Examples: ◦ Administrative staff costs ◦ Administrative professional and purchase of service costs (accounting, lawyer, etc) ◦ Building operational costs such as utilities, maintenance ◦ Insurance, security, etc.
Presenter: Azar Farahani, Agency Review Officer email@example.com@toronto.ca 416-392-0068 For more information about SSHA: www.toronto.ca/housing