BAYSIDE UNIVERSITY OF MASSACHUSETTS BOSTON MAIN CAMPUS UNIVERSITY OF MASSACHUSETTS BOSTON 1 Administration & Finance Facilities Department FY13 Budget Presentation May 29, 2012

Some Dimensions of the Facilities Challenge 2

3 Facilities Department FY13 Base Budget by Major Spending Category Budget AreaFY13 Facilities Base Budget % of FY13 Base Budget Utilities$6,785, % Personnel Expenses $5,943, % Operational Services Contracts $3,091, % Maintenance Services Contracts $1,370,6286.9% TFA Charge$1,214, % Self-Performed Renovation and Maintenance Projects$700, % Materials, Supplies and Equipment$579, % Administrative Expenses $118, % $19,802,693

Facilities Department Organizational Structure Assistant Vice Chancellor for Facilities Management Deputy Director of Facilities for Daily Operations Deputy Director of Facilities for Utility, Mechanical, Electrical and Plumbing Systems Deputy Director of Facilities for Project Management Deputy Director of Facilities for Planning and Information University Locksmith 4

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6 Facilities Department Organizational Structure Utilities, Mechanical, Electrical and Plumbing Systems Deputy Director of Facilities for Utilities and MEP Systems Assistant Director of Utilities Utility Plant/EMSRefrigeration Assistant Director of Trades/MEP Electrical ShopPlumbing ShopHVAC Shop Building Management System/Controls Laboratory Facilities Maintenance Manager Contracted Services Boiler Maintenance Chiller Maintenance Elevator Maintenance HVAC Filter Replacement Fire Alarm Maintenance Fire Sprinkler Maintenance, Salt Water Pump House Maintenance Request 1.0 FTE new for ISC operations Request 2.0 FTE new for ISC operations Four (4) new positions for beginning operations at the ISC focusing on MEP systems and building management system/controls $157,708 (Thirty weeks) New utility costs as ISC building systems become operational during the course of FY13 $114,450

UMass Boston Utilities Existing Supported Equipment Chiller Chilled Water Pumps Condensing Water Pumps (heat rejection) Filter/Heat Exchangers Domestic water pumps Fire Pumps Boilers Hot Water Pumps Switchgear Motor Control Center Emergency Generator x11 Natural Gas New Equipment to be Supported Building Management System Chilled Beam HVAC Heat Recovery Chiller Building Wide Lighting Control Cooling TowerHigh Efficiency Fume HoodsClosed Transition ATS Demand Control Conference Room Ventilation

Facilities Department Organizational Structure Project Management Deputy Director of Facilities for Project Management Owner’s Representative Services (in-house) Contracted Services Architects Engineers Building Forensic Specialists Code Consultants Accessibility Consultant Geo-Technical Consultants Other Expert Area Consultants 8 Increase UMass Boston-funded deferred maintenance work consistent with the Chancellor’s goals and System Office directives. $545,000 Increase funding available for renovations to improve and maximize space utilization including design, construction and furnishings $272,500 Increase “subject matter expert” contracted services as project size and complexity changes (for example, geo-technical, accessibility) $56,980

Facilities Department Organizational Structure Planning and Information Deputy Director of Facilities for Planning and Information Administrative Services -Accounting -Personnel Payroll -Warehouse Management Information Systems Planning and Information 9 Expand space planning services (in-house and consultant) to improve and maximize the utilization of existing campus space. $231,435

Facilities Department Organizational Structure Daily Operations Deputy Director of Facilities for Daily Operations Grounds ServicesCarpentry ShopPaint Shop Service Response Contracted Services: Custodial Services Pest Control Overhead Door Snow Removal Glazing Flooring 10

FY13 Five Percent Reduction Strategy 5% Reduction Target = $476,864 (excludes Utilities and Janitorial Services) Limit renovation/capital improvement projects funded through the Facilities Department Operating Budget ($262,634) Reduce contracted electrician services ($109,000) Reduce Temporary Employees and Graduate Assistants ($88,880) Reduce Facilities paid moves ($16,350) 11

“Let’s learn to love our infrastructure. Beyond knowing just enough to help the engineers maintain it, and beyond digging out the funds to pay for it, we should appreciate it. …People persist in believing that these systems will somehow maintain themselves, expand themselves, improve themselves without anybody having to put anything in. But we can keep this remarkable infrastructure, this eighth wonder of the world, only if we are willing to work together for it. It’s that simple.” From “On the Grid: A Plot of Land, an Average Neighborhood, and the Systems That Make Our World Work.” by Scott Huler 12