Pasewark & Pasewark Microsoft Office XP: Introductory Course 1 INTRODUCTORY MICROSOFT WORD Lesson 5 – Formatting Paragraphs and Documents

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 2 Objectives Set the margins of a document. Align text. Adjust indents and line spacing. Change vertical alignment. Use Click and Type. Set and modify tabs.

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 3 Objectives Apply bullet and numbering formats. Create an outline numbered list. Sort text.

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 4 Terms Used in This Lesson Alignment Bullet Indent Leader Line spacing Margins Outlined numbered list Sorting Tabs Vertical alignment

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 5 Margins Margins – blank areas around the top, bottom, and sides of a page. To change the margin settings, choose Page Setup on the File menu and click the margins tab. See Figure 5-1 in student book, Page Setup dialog box

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 6 Aligning Text Alignment – position of text between the margins. There are four ways to align text – left-aligned, centered, right-aligned, and justified. See Figure 5-2 in student book, Text alignment

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 7 Aligning Text Choose Paragraph on the Format menu or click the alignment buttons on the Formatting toolbar. See Figure 5-4 in student book, Alignment buttons

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 8 Changing Indents Indents – space between the text and a document ’ s margin. Indent text using the indent markers on the horizontal ruler. Types of indent markers – – First-line indent marker – Left indent marker – Hanging indent marker – Right indent marker See Figure 5-5 in student book, Indent markers

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 9 Line Spacing Line Spacing – amount of space between lines of text. Choose Paragraph on the Format menu, select the Indents and Spacing tab, and make changes in the Line spacing box. Click the Line Spacing button on the Formatting toolbar.

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 10 Vertical Alignment Vertical alignment – positioning of text between the top and bottom margins of a page. Choose Page Setup on the File menu and select the Layout tab. Click the down arrow on the Vertical Alignment box and choose Top, Center, Justified, or Bottom.

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 11 Vertical Alignment See Figure 5-10 in student book, Layout tab in the Page Setup dialog box

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 12 Click and Type Click and Type – inserts text in a blank area of a document so text does not have to be positioned manually. Double-click in the document where text is to be inserted.

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 13 Setting Tab Stops Tabs – mark the place where the insertion point will stop when the Tab key is pressed. Text alignment can be set with decimal, left, right, or center tab stops. See Figure 5-11 in student book, Types of tabs

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 14 Bulleted and Numbered Lists Bullet – small character that appears before an item in a list. Click the Bullets button or the Numbering button on the Formatting toolbar and key a list.

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 15 Outlined Numbered List Outlined numbered list – a list with two or more levels of bullets or numbering. Choose Bullets and Numbering on the Format menu and select the Outlined Numbered tab. As you key, click the Increase Indent button and Decrease Indent button to build a multilevel list.

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 16 Sorting Text Sorting – arranges a list of words in ascending or descending order. Choose Sort on the Table menu and the Sort Text dialog box appears. See Figure 5-18 in student book, Sort Text dialog box

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 17 Summary Margins are blank areas around the top, bottom and sides of a page. Text can be left-aligned, centered, right- aligned, or justified. Text can be indented from the left margin, the right margin, or from both the left and right margins.

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 18 Summary Line spacing is the amount of space between lines of text, such as single-spacing or double-spacing. Click and Type allows text to be inserted into a blank area of a document. Text can be aligned with decimal, left, right, or centered tabs.

Word - Lesson 5 Microsoft Office XP: Introductory Course Pasewark & Pasewark 19 Summary Use the Bullets and Numbering buttons to create bulleted or numbered lists. Outlined numbered lists contain two or more levels of text. Text can be sorted in ascending or descending order.