Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Formatting Text and Paragraphs Editing Documents

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition2 Format with fontsFormat with fonts Copy formats using the Format PainterCopy formats using the Format Painter Change line and paragraph spacingChange line and paragraph spacing Align paragraphsAlign paragraphs Work with tabsWork with tabs Objectives

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition3 Work with indentsWork with indents Add bullets and numberingAdd bullets and numbering Add borders and shadingAdd borders and shading Add footnotes and endnotesAdd footnotes and endnotes Objectives

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition4 Formatting with Fonts Formatting text with fonts is a powerful way to alter the appearance of a documentFormatting text with fonts is a powerful way to alter the appearance of a document A font is a complete set of characters with the same typeface or designA font is a complete set of characters with the same typeface or design Arial, Times New Roman, Tahoma, and Calibri are examples of fontsArial, Times New Roman, Tahoma, and Calibri are examples of fonts Each font has a specific design and feelEach font has a specific design and feel

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition5 Formatting with Fonts  Serif fonts have a small stroke, called a serif, on the ends of characters, and are often used for body text: –Times New Roman –Garamond –Book Antiqua –Californian FB  Sans serif fonts do not have a serif, and are often used for headings: –Arial Rounded MT Bold –Comic Sans MS –Franklin Gothic Demi –Papyrus

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition6 Formatting with Fonts Changing the size of text, or the font size, is another way to determine the impact of textChanging the size of text, or the font size, is another way to determine the impact of text Font size is measured in pointsFont size is measured in points A point is 1/72 of an inchA point is 1/72 of an inch 11-point Calibri is the default font size and font for a new Word document11-point Calibri is the default font size and font for a new Word document You can also change the font colorYou can also change the font color

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition7 Formatting with Fonts Change fonts using the Font list arrowChange fonts using the Font list arrow Change font size using the Font Size list arrowChange font size using the Font Size list arrow Change font color using the Font Color list arrowChange font color using the Font Color list arrow Font list arrow Font Size list arrow Font names are formatted in the font

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition8 Formatting with Fonts Tips for formatting with fontsTips for formatting with fonts Choose fonts that augment the document purposeChoose fonts that augment the document purpose Conservative fonts for business documentsConservative fonts for business documents Playful fonts for flyers, invitations, etc.Playful fonts for flyers, invitations, etc. Too many fonts can clutter a documentToo many fonts can clutter a document Use no more than two or three different fonts in a documentUse no more than two or three different fonts in a document Format body text and headings in a different fontFormat body text and headings in a different font

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition9 Formatting with Fonts Adding a drop capAdding a drop cap A drop cap is a large initial capital letter, often used to set off the first paragraph of an articleA drop cap is a large initial capital letter, often used to set off the first paragraph of an article To insert a drop cap, use click the Drop Cap button in the Text group on the Insert tabTo insert a drop cap, use click the Drop Cap button in the Text group on the Insert tab

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition10 Changing Font Styles and Effects Font stylesFont styles Make text darker and thicker by applying boldMake text darker and thicker by applying bold Click the Bold button to apply boldClick the Bold button to apply bold Slant text by applying italicSlant text by applying italic Click the Italic button to apply italicClick the Italic button to apply italic Underline text for emphasisUnderline text for emphasis Click the Underline list arrow, then select an underline styleClick the Underline list arrow, then select an underline style

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition11 The Format Painter allows you to copy the format setting applied to selected text to other textThe Format Painter allows you to copy the format setting applied to selected text to other text Use to copy multiple format settings or individual onesUse to copy multiple format settings or individual ones Click the Format Painter button once to apply the format settings to one itemClick the Format Painter button once to apply the format settings to one item Double-click the Format Painter button to activate the Format Painter and apply settings to multiple itemsDouble-click the Format Painter button to activate the Format Painter and apply settings to multiple items Changing Line and Paragraph Spacing

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition12 Changing Font Styles and Effects Font effectsFont effects Apply using the Font dialog boxApply using the Font dialog box SuperscriptSuperscript SubscriptSubscript ShadowShadow OutlineOutline EmbossEmboss EngraveEngrave Small capsSmall caps Choose font effects

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition13 Changing Font Styles and Effects Character-spacing effectsCharacter-spacing effects Apply character-spacing effects using the Character Spacing tab in the Font dialog boxApply character-spacing effects using the Character Spacing tab in the Font dialog box Change the width, or scale, of charactersChange the width, or scale, of characters Change the spacing between charactersChange the spacing between characters Raise or lower characters relative to the line of textRaise or lower characters relative to the line of text

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition14 Changing Font Styles and Effects 48 point, red, shadow effect, 80% character scale Italic Bold

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition15 Changing Font Styles and Effects Changing the case of lettersChanging the case of letters Change letters from uppercase to lowercase and vice versaChange letters from uppercase to lowercase and vice versa Sentence case capitalizes the first letter of a sentenceSentence case capitalizes the first letter of a sentence Title case capitalizes the first letter of each wordTitle case capitalizes the first letter of each word Toggle case switches all letters to the opposite caseToggle case switches all letters to the opposite case Use the Change Case button in the Font group on the Home tabUse the Change Case button in the Font group on the Home tab

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition16 Changing Line and Paragraph Spacing Adding white space to a document can make it easier to readAdding white space to a document can make it easier to read Increase space between lines using the Line Spacing list arrowIncrease space between lines using the Line Spacing list arrow Increase space between paragraphs using the Before and After text boxes in the Paragraph group on the Page Layout tabIncrease space between paragraphs using the Before and After text boxes in the Paragraph group on the Page Layout tab

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition17 Changing Line and Paragraph Spacing 12 points of space added before title paragraph Line spacing is 1.5 Spacing section shows paragraph spacing for paragraph where insertion point is located Line spacing is points of space added after heading paragraph

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition18 Changing Line and Paragraph Spacing Formatting with Quick StylesFormatting with Quick Styles Apply multiple format settings in one step with a styleApply multiple format settings in one step with a style A style is a set of format settings that are named and stored togetherA style is a set of format settings that are named and stored together Styles can include character and paragraph format settingsStyles can include character and paragraph format settings Apply Quick Styles by selecting a style from the Quick Style galleryApply Quick Styles by selecting a style from the Quick Style gallery

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Changing Line and Paragraph Spacing Each Quick Style set includes styles for a title, several heading levels, body text, quotes, and listsEach Quick Style set includes styles for a title, several heading levels, body text, quotes, and lists Each Quick Style Set has a different designEach Quick Style Set has a different design

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition20 Aligning Paragraphs Paragraphs are aligned relative to the left and right marginsParagraphs are aligned relative to the left and right margins Left-aligned text is flush with the left margin and has a ragged right edgeLeft-aligned text is flush with the left margin and has a ragged right edge Right-aligned text is flush with the right marginRight-aligned text is flush with the right margin Centered text is positioned evenly between the marginsCentered text is positioned evenly between the margins Justified text is flush with both the left and right marginsJustified text is flush with both the left and right margins

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition21 Aligning Paragraphs Change paragraph alignment using the alignment buttons in the Paragraph group on the Home tabChange paragraph alignment using the alignment buttons in the Paragraph group on the Home tab Centered Justified Right-aligned Left-aligned

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition22 Aligning Paragraphs Indents and Spacing tab in the Paragraph dialog boxIndents and Spacing tab in the Paragraph dialog box Shows the format settings for the active text and paragraphShows the format settings for the active text and paragraph Use to check, change, and compare format settingsUse to check, change, and compare format settings

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Aligning Paragraphs Format a document using themesFormat a document using themes A theme is a complete set of theme colors, fonts, and effectsA theme is a complete set of theme colors, fonts, and effects Preview a theme before applying itPreview a theme before applying it Click the Themes button in the Themes group on the Page Layout tab to select and apply a themeClick the Themes button in the Themes group on the Page Layout tab to select and apply a theme

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition24 Working with Tabs Tabs help you to align text vertically at a specific location on a pageTabs help you to align text vertically at a specific location on a page A tab stop is a point on the horizontal ruler that identifies a text alignment locationA tab stop is a point on the horizontal ruler that identifies a text alignment location By default, tab stops are located every ½ inch from the left marginBy default, tab stops are located every ½ inch from the left margin You can create custom tab stopsYou can create custom tab stops Text can be aligned to the left, right, or center of a tab stop, or aligned with a bar character or decimal pointText can be aligned to the left, right, or center of a tab stop, or aligned with a bar character or decimal point

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition25 Working with Tabs Set tabs using the rulerSet tabs using the ruler Click the tab indicator at the left end of the horizontal ruler to select the type of tabClick the tab indicator at the left end of the horizontal ruler to select the type of tab Set the tab by clicking the ruler at the location you want the tab stop to beSet the tab by clicking the ruler at the location you want the tab stop to be Tab stop applies to:Tab stop applies to: The active paragraph, orThe active paragraph, or The selected paragraphsThe selected paragraphs Drag a tab stop on the ruler to change its locationDrag a tab stop on the ruler to change its location

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition26 Working with Tabs Tabbed text left-aligned Left tab stop Right tab stop Tabbed text right-aligned Tab leader Tab indicator

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition27 Working with Tabs Set tabs using the Tabs dialog boxSet tabs using the Tabs dialog box –Create new tab stops –Change the position or alignment of existing tab stops –Clear tab stops –Apply a tab leader, a line that appears in front of tabbed text

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition28 Working with Indents Indenting a paragraph moves the edge of the paragraph in from the left or right marginIndenting a paragraph moves the edge of the paragraph in from the left or right margin Indent the entire left or right edge of a paragraphIndent the entire left or right edge of a paragraph Indent just the first lineIndent just the first line Indent all lines except the first lineIndent all lines except the first line Indent markers on the horizontal ruler identify the indent settings for the paragraph in which the insertion point is locatedIndent markers on the horizontal ruler identify the indent settings for the paragraph in which the insertion point is located

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition29 Working with Indents To indent a paragraph:To indent a paragraph: Drag an indent marker to a new location on the rulerDrag an indent marker to a new location on the ruler Click the Increase Indent button or the Decrease Indent button in the Paragraph group on the Home tabClick the Increase Indent button or the Decrease Indent button in the Paragraph group on the Home tab Change the indent settings on the Indents and Spacing tab in the Paragraph dialog boxChange the indent settings on the Indents and Spacing tab in the Paragraph dialog box

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition30 Working with Indents First Line Indent marker Hanging Indent marker Left Indent marker Indented paragraph Right Indent marker Indent buttons

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition31 Working with Indents Clearing text formattingClearing text formatting Use the Clear Formatting command to return text to its default settings:Use the Clear Formatting command to return text to its default settings: 11-point Calibri text11-point Calibri text Left-aligned, 1.15 paragraph spacing, 10 points below, and with no indentsLeft-aligned, 1.15 paragraph spacing, 10 points below, and with no indents To clear formatting, select the text, click the Clear All Formatting button in the Font group on the Home tabTo clear formatting, select the text, click the Clear All Formatting button in the Font group on the Home tab

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition32 Adding Bullets and Numbering Formatting paragraphs with bullets and numbering can help to organize ideas in a documentFormatting paragraphs with bullets and numbering can help to organize ideas in a document A bullet is a character, often a small circle, that appears before the items in a list to add emphasisA bullet is a character, often a small circle, that appears before the items in a list to add emphasis Numbering the items in a list helps to illustrate sequence and priorityNumbering the items in a list helps to illustrate sequence and priority

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition33 Adding Bullets and Numbering Numbered list Bulleted list Use the Bullets button or Numbering button in the Paragraph group on the Home tab to apply bullets or numbering to paragraphsUse the Bullets button or Numbering button in the Paragraph group on the Home tab to apply bullets or numbering to paragraphs Bullets and Numbering buttons

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition34 Adding Bullets and Numbering Use the Bullets or Numbering list arrows to apply, change, or customize bullet and numbering stylesUse the Bullets or Numbering list arrows to apply, change, or customize bullet and numbering styles

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition35 Adding Bullets and Numbering Creating outlinesCreating outlines To create a hierarchical structure in a list, apply an outline numbering styleTo create a hierarchical structure in a list, apply an outline numbering style Click the Multilevel List list arrow to select and apply a multilevel list styleClick the Multilevel List list arrow to select and apply a multilevel list style Format an existing listFormat an existing list Demote items using the Increase Indent buttonDemote items using the Increase Indent button Promote items using the Decrease Indent buttonPromote items using the Decrease Indent button

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition36 Adding Borders and Shading Adding borders and shading to text can help to enhance the information in a documentAdding borders and shading to text can help to enhance the information in a document A border is a line added above, below, to the side of, or around words or paragraphsA border is a line added above, below, to the side of, or around words or paragraphs Shading is a color or pattern that is added behind words or paragraphsShading is a color or pattern that is added behind words or paragraphs Use the Border button or the Shading button in the Paragraph group on the Home tabUse the Border button or the Shading button in the Paragraph group on the Home tab

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition37 Adding Borders and Shading Border optionsBorder options BoxBox ShadowShadow 3-D3-D CustomCustom Line styleLine style Line colorLine color Line widthLine width

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition38 Adding Borders and Shading Shading optionsShading options Fill colorFill color Theme colorTheme color Standard colorStandard color Custom colorCustom color Pattern stylePattern style Tint (e.g. 75%)Tint (e.g. 75%) Pattern (e.g. diagonal lines)Pattern (e.g. diagonal lines)

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition39 Adding Borders and Shading Border Shading

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition40 Adding Borders and Shading Highlighting text in a documentHighlighting text in a document Highlighting is transparent color that is applied to text using the Highlight pointerHighlighting is transparent color that is applied to text using the Highlight pointer Highlighting is most effective when a document is viewed on screenHighlighting is most effective when a document is viewed on screen Highlighting does printHighlighting does print To highlight text, click the Text Highlight Color list arrow in the Font group on the Home tab, select a color, then select the textTo highlight text, click the Text Highlight Color list arrow in the Font group on the Home tab, select a color, then select the text

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Adding Footnotes and Endnotes Footnotes and endnotes provide additional informationFootnotes and endnotes provide additional information They consist of two partsThey consist of two parts Note reference markNote reference mark Corresponding footnote or endnoteCorresponding footnote or endnote To convert footnotes to endnotes, click the launcher in the Footnote group, click Convert, click OK, then click Close.To convert footnotes to endnotes, click the launcher in the Footnote group, click Convert, click OK, then click Close.

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Adding Footnotes and Endnotes Example of footnote in text Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Footnote text Separator line Note reference mark

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Adding Footnotes and Endnotes Creating a bibliography A bibliography is a list of reference sources you cited or consulted while creating a documentA bibliography is a list of reference sources you cited or consulted while creating a document Create a source for each reference source you usedCreate a source for each reference source you used Insert citations in a document that are tied to a sourceInsert citations in a document that are tied to a source The bibliography is generated using the source information provided for the documentThe bibliography is generated using the source information provided for the document

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition44 Summary Enhance documents with formattingEnhance documents with formatting Format characters:Format characters: Font, font size, font styles, font effects, and character-spacingFont, font size, font styles, font effects, and character-spacing Format paragraphsFormat paragraphs Alignment, line spacing, paragraph spacing, tabs, indents, bullets, numbering, borders, and shadingAlignment, line spacing, paragraph spacing, tabs, indents, bullets, numbering, borders, and shading Choose appropriate formatting for the document’s purpose and audienceChoose appropriate formatting for the document’s purpose and audience Take care not to over format a documentTake care not to over format a document