1. Microsoft Office 2007- Illustrated Introductory
Word Review

2. Topics The Word program window Formatting Text
Cut, Copy, and Paste commands
Clipboard and Spell Checker
Document and Page Layouts
Headers and Footers
Inserting Symbols, Tables, and Clipart
Microsoft Office 2007-Illustrated Introductory – Word 2007

3. Microsoft Word Program
Microsoft Word is a word processing program used to create:
Letters
Memos
Newsletters
Research papers
Web pages
Business cards
Resumes
Financial reports
Other types of documents
Microsoft Office 2007-Illustrated Introductory - Word 2007

4. Word Processing Software
A word processing program is software that allows you to enter, edit, and format text and graphics
The files you create using Word are called documents
Microsoft Office 2007-Illustrated Introductory - Word 2007

5. Word with various objects…
Header
Graphic
Column
Formatted text
Chart
Table
Microsoft Office 2007-Illustrated Introductory - Word 2007

6. Word Program Window Quick Access toolbar Title bar Ribbon Scroll bar
Document window
Ruler
Status bar
View buttons
Microsoft Office 2007-Illustrated Introductory - Word 2007

7. Word Program Window Summary
Quick Access toolbar contains frequently used commands and is customizable
The Ribbon contains tabs
Tabs include buttons for commands organized in groups
Rulers show margins, tabs, and indent settings
View buttons are used to switch between Word document views
Microsoft Office 2007-Illustrated Introductory - Word 2007

8. Word-wrap and Automatic Features
Word includes a word-wrap feature
As you type, the insertion point moves automatically to the next line when you reach the right margin
Press [Enter] only when you want to start a new paragraph
Automatic features that might appear as you type
AutoComplete
AutoCorrect
Spelling and Grammar
Microsoft Office 2007-Illustrated Introductory - Word 2007

9. Saving a Document
Save a file for the first time using the Save button on the Quick Access toolbar or the Save command on the Office menu
Assign a filename and a file location to a document using the Save As dialog box
After you save a file for the first time, save changes using the Save button, the Save command, or [Ctrl][S]
To create a copy of the file, use the Save As command under the Office Button.
Microsoft Office 2007-Illustrated Introductory - Word 2007

10. Show/Hide Formatting Marks
Formatting marks are special characters that appear on screen to help you edit and format text
This formatting mark indicates a blank line or the
end of a paragraph
Formatting marks do not print
Use the Show/Hide ¶ button turn the display of formatting marks off and on
Microsoft Office 2007-Illustrated Introductory - Word 2007

11. Selecting Text
Use the mouse to select words, lines, paragraphs, and other large blocks of text.
Press and hold the Ctrl key to select NON-consecutive text.
Methods for selecting text
to select
use the pointer to
Any amount of text
Drag over the text
A word
Double-click the word
A line of text
Click with the selection pointer to the left of the line
A sentence
Press and hold [Ctrl], then click the sentence
A paragraph
Triple-click the paragraph or double-click with the selection pointer to the left of the paragraph
A large block of text
Click at the beginning of the selection, press and hold [Shift], then click at the end of the selection
Multiple nonconsecutive selections
Select the first selection, then press and hold [Ctrl] as you select each additional selection
An entire document
Triple-click with the selection pointer to the left of any text, press [Ctrl][A], or click the Select button in the Editing group on the Home tab, and then click Select All
Microsoft Office 2007-Illustrated Introductory - Word 2007

12. Using Templates
A template helps you create a formatted a document quickly
A template is a formatted document that contains placeholder text
You replace the placeholder text with your own text and save the file with a new filename
Word includes templates for faxes, letters, reports, brochures, memos, and other types of documents
Select a template while in the New Document dialog box
Microsoft Office 2007-Illustrated Introductory - Word 2007

13. Cutting and Pasting Text
The operation of moving text from one location to another is called cut and paste
Cut the selected text using the Cut button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][X]
Cut text is placed on the Clipboard, a temporary storage area for text and graphics cut or copied from a document
Two clipboards:
System Clipboard - holds one item, the last item cut or copied from a document
Office Clipboard - holds up to 24 items
Paste text at the location of the insertion point using the Paste button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][V]
Microsoft Office 2007-Illustrated Introductory - Word 2007

14. Drag and Drop Text
You can also move text using the drag and drop method
Drag selected text to a new location using the mouse
Text that is dragged is not placed on the Clipboard
Microsoft Office 2007-Illustrated Introductory - Word 2007

15. Shortcut Keys for Editing
Use keyboard shortcuts as a quick way to perform a command
[Ctrl][X] to cut text
[Ctrl][C] to copy text
[Ctrl][V] to paste text
[Ctrl][A] to select all the text in a document
[Ctrl][S] to save a document
The keyboard shortcut for a command appears in the ScreenTip
Microsoft Office 2007-Illustrated Introductory - Word 2007

16. Copying and Pasting Text
Copied text is not removed from the document
A copy of copied text is placed on the Clipboard
Use the Copy button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][C]
Copy selected text by pressing [Ctrl] as you drag it to another location
Microsoft Office 2007-Illustrated Introductory - Word 2007

17. Office Clipboard The Office Clipboard Stores up to 24 items
Stores text and graphics
Items can be cut or copied from any Office program
Items on the Office Clipboard can be viewed
The last item collected is stored on both the Office Clipboard and the system Clipboard
Microsoft Office 2007-Illustrated Introductory - Word 2007

18. Using the Office Clipboard
Click to resize or move the Clipboard task pane
The Office Clipboard appears in the Clipboard task pane
Can be set to open automatically after two consecutive cut or copy actions
Display manually by clicking the launcher in the Clipboard group
Stored items
Icon indicates the item is collected from Word
Click to change display options
Microsoft Office 2007-Illustrated Introductory - Word 2007

19. Finding and Replacing Text
Find and Replace feature
Use the Replace command to search for and replace all instances of a word or phrase in a document
Automatically find and replace all occurrences at once, or
Find and review each individual occurrence
Use the Find command to locate and highlight every occurrence of a word or phrase in a document
Microsoft Office 2007-Illustrated Introductory - Word 2007

20. Spelling and Grammar Checker
Flags possible mistakes and suggests corrections
Misspelled words
Grammar errors
You still need to proofread your documents carefully for errors
Microsoft Office 2007-Illustrated Introductory - Word 2007

21. Inserting text with AutoCorrect
Create your own AutoCorrect entries
Words you type often, such as a name
Words you often misspell
To create an AutoCorrect entry
Open the AutoCorrect dialog box
To insert an AutoCorrect entry in a document
Type the text you want Word to correct followed by [Spacebar]
Microsoft Office 2007-Illustrated Introductory - Word 2007

22. Fonts
A font is a complete set of characters with the same typeface or design
Arial, Times New Roman, Tahoma, and Calibri are examples of fonts
Each font has a specific design and feel
Set Font Size, Color, Style, and Effects
Font size is measured in points
A point is 1/72 of an inch
Microsoft Office 2007-Illustrated Introductory - Word 2007

23. Formatting with Fonts
Serif fonts have a small stroke, called a serif, on the ends of characters, and are often used for body text:
Times New Roman
Garamond
Book Antiqua
Californian FB
Sans serif fonts do not have a serif, and are often used for headings:
Arial Rounded MT Bold
Comic Sans MS
Franklin Gothic Demi
Papyrus
Microsoft Office 2007-Illustrated Introductory - Word 2007

24. Font Styles Make text darker and thicker by applying bold
Click the Bold button to apply bold
Slant text by applying italic
Click the Italic button to apply italic
Underline text for emphasis
Click the Underline list arrow, then select an underline style
Microsoft Office 2007-Illustrated Introductory - Word 2007

25. Font Effects Apply using the Font dialog box Superscript Subscript
Shadow
Outline
Emboss
Engrave
Small caps
Choose font effects
Microsoft Office 2007-Illustrated Introductory - Word 2007

26. Font Styles and Effects
48 point, red, shadow effect, 80% character scale
Italic
Bold
Microsoft Office 2007-Illustrated Introductory - Word 2007

27. Format Painter
The Format Painter allows you to copy the format setting applied to selected text to other text
Use to copy multiple format settings or individual ones
Click the Format Painter button once to apply the format settings to one item
Double-click the Format Painter button to activate the Format Painter and apply settings to multiple items
Microsoft Office 2007-Illustrated Introductory - Word 2007

28. Line and Paragraph Spacing
Adding white space to a document can make it easier to read
Increase space between lines using the Line Spacing list arrow
Increase space between paragraphs using the Before and After text boxes in the Paragraph group on the Page Layout tab
Microsoft Office 2007-Illustrated Introductory - Word 2007

29. Aligning Paragraphs
Paragraphs are aligned relative to the left and right margins
Left-aligned text is flush with the left margin and has a ragged right edge
Right-aligned text is flush with the right margin
Centered text is positioned evenly between the margins
Justified text is flush with both the left and right margins
Microsoft Office 2007-Illustrated Introductory - Word 2007

30. Aligning Examples
Change paragraph alignment using the alignment buttons in the Paragraph group on the Home tab
Right-aligned
Centered
Justified
Left-aligned
Microsoft Office 2007-Illustrated Introductory - Word 2007

31. Themes Format a document using themes
A theme is a complete set of theme colors, fonts, and effects
Preview a theme before applying it
Click the Themes button in the Themes group on the Page Layout tab to select and apply a theme
Microsoft Office 2007-Illustrated Introductory - Word 2007

32. Tabs
Tabs help you to align text vertically at a specific location on a page
A tab stop is a point on the horizontal ruler that identifies a text alignment location
By default, tab stops are located every ½ inch from the left margin
You can create custom tab stops
Text can be aligned to the left, right, or center of a tab stop, or aligned with a bar character or decimal point
A tab leader, a line that appears in front of tabbed text
Microsoft Office 2007-Illustrated Introductory - Word 2007

33. Tabs Examples Tab indicator Left tab stop Right tab stop
Tabbed text left-aligned
Tab
leader
Tabbed text right-aligned
Microsoft Office 2007-Illustrated Introductory - Word 2007

34. Indenting
Indenting a paragraph moves the edge of the paragraph in from the left or right margin
Indent the entire left or right edge of a paragraph
Indent just the first line
Indent all lines except the first line
Indent markers on the horizontal ruler identify the indent settings for the paragraph in which the insertion point is located
Microsoft Office 2007-Illustrated Introductory - Word 2007

35. Indent Markers on Ruler
Indent buttons
First Line Indent marker
Hanging Indent marker
Left Indent marker
Indented paragraph
Right Indent marker
Microsoft Office 2007-Illustrated Introductory - Word 2007

36. Bullets and Numbering
Formatting paragraphs with bullets and numbering can help to organize ideas in a document
A bullet is a character, often a small circle, that appears before the items in a list to add emphasis
Numbering the items in a list helps to illustrate sequence and priority
Microsoft Office 2007-Illustrated Introductory - Word 2007

37. Adding Bullets and Numbering
Use the Bullets or Numbering list arrows to apply, change, or customize bullet and numbering styles
Microsoft Office 2007-Illustrated Introductory - Word 2007

38. Format an existing list
Creating Outlines
To create a hierarchical structure in a list, apply an outline numbering style
Click the Multilevel List list arrow to select and apply a multilevel list style
Format an existing list
Demote items using the Increase Indent button
Promote items using the Decrease Indent button
Microsoft Office 2007-Illustrated Introductory - Word 2007

39. Borders and Shading
Adding borders and shading to text can help to enhance the information in a document
A border is a line added above, below, to the side of, or around words or paragraphs
Shading is a color or pattern that is added behind words or paragraphs
Use the Border button or the Shading button in the Paragraph group on the Home tab
Microsoft Office 2007-Illustrated Introductory - Word 2007

40. Borders and Shading Example
Microsoft Office 2007-Illustrated Introductory - Word 2007

41. Footnotes and Endnotes
Footnotes and endnotes provide additional information
They consist of two parts
Note reference mark
Corresponding footnote or endnote
Footnotes appear at the bottom of page
Endnotes appear at the end of the document.
Microsoft Office 2007-Illustrated Introductory - Word 2007

42. Footnotes and Endnotes Example
Separator line
Footnote text
Note reference mark
Microsoft Office 2007-Illustrated Introductory - Word 2007
Microsoft Office 2007-Illustrated Introductory - Word 2007

43. Document Margins
Document margins are the blank areas between the edge of the text and the edge of the page
To adjust a document’s margins:
Click the Margins button in the Page Setup group on the Page Layout tab, then click Custom Margins
Change margin settings on the Margins tab in the Page Setup dialog box
Drag a margin indicator on a ruler to a new location
Microsoft Office Illustrated Introductory - Word 2007

44. Setting Document Margins
Top margin
Right margin
Ruler shows location of top margin
Ruler shows location of left margin
Left margin
Microsoft Office Illustrated Introductory - Word 2007

45. Portrait orientation means a page is taller than it is wide
Page Orientation
Portrait orientation means a page is taller than it is wide
The default page orientation for a document is portrait
Landscape orientation means a page is wider than it is tall
Default paper size is 8.5” x 11”
Microsoft Office Illustrated Introductory - Word 2007

46. The Page Setup Dialog Box
Margins tab
Change margins, page orientation, and format the layout of pages in a multiple page document
Paper tab
Change paper size and paper source
Layout tab
Format sections, format headers and footers, and change vertical alignment
Microsoft Office Illustrated Introductory - Word 2007

47. Margin Options Margin options in a multiple page document
Mirror margins are used in documents with facing pages, such as magazines
Inside and outside margins are a mirror image of each other
A gutter margin is used in documents that are bound, such as books
A gutter adds extra space to the top, left, or inside margin to allow for the binding
Set mirror margins and a gutter on the Margins tab of the Page Setup dialog box
Microsoft Office Illustrated Introductory - Word 2007

48. Dividing a Document into Sections
A section is a portion of a document that is separated from the rest of the document by section breaks
A section break is a formatting mark that shows the end of a section
You divide a document into sections when you want to apply different page layout settings, such as columns, to sections
Sections are used to vary the layout of a document
A document is formatted in a single section by default
Microsoft Office Illustrated Introductory - Word 2007

49. Types of Section Breaks
Insert a section break using the Breaks button in the Page Setup group on the Page Layout tab
Section
Function
Next page
Begins a new section and moves the text following the break to the top of the next page
Continuous
Begins a new section on the same page
Even page
Begins a new section and moves the text following the break to the top of the next even-numbered page
Odd page
Begins a new section and moves the text following the break to the top of the next odd-numbered page
Microsoft Office Illustrated Introductory - Word 2007

50. Section Breaks Example
Section 1 is formatted in one column
Continuous section break
Section 2 is formatted in two columns
Microsoft Office Illustrated Introductory - Word 2007

51. Page Breaks
As you type, an automatic (soft) page break is automatically inserted when you reach the bottom of a page
Text flows to the next page
You can force text onto the next page by inserting a manual (hard) page break
Use the Breaks button in the Page Setup group on the Page Layout tab to insert a page break, or
Press [Ctrl][Enter]
Microsoft Office Illustrated Introductory - Word 2007

52. Page Numbers
Automatically number the pages of a document by inserting a page number field
A field is a code that serves as a placeholder for data that changes in a document
Click the Page Numbers button in the Header & Footer group on the Insert tab to insert a page number field
Select a location, such as bottom of page
Select a preformatted page number and alignment
Microsoft Office Illustrated Introductory - Word 2007

53. Page Numbers Example
Page number fields are inserted in a document header or footer
Document text (dimmed when the Footer area is open)
Page number (in the Footer area)
Microsoft Office Illustrated Introductory - Word 2007

54. Headers and Footers
Add headers and footers to a document when there is an item you want to appear on every page
A header is text or graphics that appears at the top of every page of a document
A footer is text or graphics that appears at the bottom of every page of a document
Headers and footers often contain information such as document title, author name, dates, and page numbers
Microsoft Office Illustrated Introductory - Word 2007

55. Adding Headers and Footers
Open headers and footers by clicking the Header button or the Footer button on the Insert tab
Add text to headers and footers by typing in the Header and Footer areas
You can also add symbols, borders, graphics, and other elements to headers and footers
The Header & Footer Tools Design tab opens when the Header and Footer areas are open
Microsoft Office Illustrated Introductory - Word 2007

56. Headers and Footers Example
Document text is dimmed when the Header and Footer areas are open
Dimmed text can’t be edited
The Header and Footers areas are independent of the document itself and must be formatted separately
Header & Footer Tools Design Tab
Header area open with content control
Microsoft Office Illustrated Introductory - Word 2007

57. Editing Headers and Footers
To edit headers and footers, first open the Header and Footer areas:
Double-click a header or footer in Print Layout view
Insert, delete, and format content
Change the default tab stops in the Header and Footer areas if the default document margins were changed
Microsoft Office Illustrated Introductory - Word 2007

58. Different Headers and Footers
Create different headers and footers:
For the first page of a document or section
For each section in a document
For even- and odd-numbered pages in a document or section
Use the tools on the Header & Footer Tools Design tab or use the Layout tab in the Page Setup dialog box
Microsoft Office Illustrated Introductory - Word 2007

59. Inserting Symbols
A symbol is a special character, such as a graphic, shape, or foreign language character
Add a symbol using the Symbol button on the Insert tab
Microsoft Office Illustrated Introductory - Word 2007

60. Inserting a Table
Tables illustrate information intended for quick reference and analysis
A table is a grid of columns and rows that you can fill with text and graphics
A cell is the box formed by the intersection of a column and a row
Borders are the lines that divide the rows and columns of a table and help you see the structure
Microsoft Office Illustrated Introductory - Word 2007

61. Table Example Column Row Cell Border
Microsoft Office Illustrated Introductory - Word 2007

62. Clip Art Illustrate a document with clip art
Clip art is a collection of graphic images that you can insert in a document
Clip Organizer, a library of clips
Clips are the media files, including graphics, photographs, sounds, movies, and animations, that come with Word
Add clips by clicking the Clip Art button in the Illustrations group on the Insert tab
Microsoft Office Illustrated Introductory - Word 2007

63. Clip Art Task Pane Search for clips using the ClipArt task pane
Choose clip collections to search
Search using a keyword
Choose type of clips to search
Results of a clip search
Microsoft Office Illustrated Introductory - Word 2007

64. Inserting Clip Art
A clip is inserted as an inline graphic at the location of the insertion point
An inline graphic is a graphic that is part of the line of text
A floating graphic is independent from text and can be moved anywhere on a page
Microsoft Office Illustrated Introductory - Word 2007

65. Wrapping Text around Clip Art
Wrap text around the graphic
Apply a text wrapping style
Click the Text Wrapping button in the Arrange group on the Picture Tools Format tab
Faded image shows graphic being dragged
Sizing handle
Floating graphic
Microsoft Office Illustrated Introductory - Word 2007

66. Formatting Clip Art Picture Tools Format tab
Adjust contrast, brightness, compression, and so on in the Adjust group
Apply a style from the gallery in the Picture Styles group
Position, wrap text, flip, group, and so on in the Arrange group
Crop and change height or width in the Size group
Microsoft Office Illustrated Introductory - Word 2007

67. Summary The Word program window Formatting Text
Cut, Copy, and Paste commands
Clipboard and Spell Checker
Document and Page Layouts
Headers and Footers
Inserting Symbols, Tables, and Clipart
Microsoft Office Illustrated Introductory - Word 2007