 Oh, the things you can think! The questions we can answer now that we can see the data Track 1: CS 3.5

University of the Incarnate Word  Robin Logan Director, Institutional Research  Dr. Glenn James Associate Provost, Director of Assessment DASH Super-user

University of the Incarnate Word Established in year, private not-for-profit Hispanic-serving Catholic San Antonio, TX

University of the Incarnate Word  Main Campus, and…  7 Extended Academic Program sites  Virtual University  International campuses in Mexico and China  Study abroad center in Heidelberg, Germany  Fall 2012 enrollment - 8,442  6,404 - Undergraduate  1,123 - Master’s level  Professional  Doctoral-research  Global Enrollment - 9,188

When we started… University Planning Commission 2009  “How many majors do I have?”  “How many students are in my cohort?”

What we recognized…  Information system was clogged  Limited historical files  Inconsistent columns within files  No easy way to do longitudinal studies  No common understanding of definitions  Awkward update and delivery of files  Continually “reinventing the wheel”

 Can you relate?

Structure the files  Keep the methodologies and content consistent  Group files on reporting topics  Enrollment  Course  Retention  … and so on

 Benefits  Interactive  Dashboards with multiple views  Easily maintainable  Can connect directly to Banner/Oracle  Hurdles  Secure access for everyone who needs it  Updating stand-alone reports Select the development tool

 Benefits  Interactive  Dashboards with multiple views  Easily maintainable  Secure  Hurdles  Access for everyone who needs it  Education/Training Select the distribution tool

 Decision to create expanded historical sets  Answer common reporting questions  Process common assessment questions  Development workbooks  Test with users  Distribute  Understand that the questions always change Data files / Workbooks

 Where are you in your process?

DASH in Action  Building basic file from data set example

 Report to monitor DAILY registration patterns

 Requested by Student Success  Interactive report to help study how often courses are offered, particularly in the summer  LIVE connection to Banner with:  Term and Year  Campus  Course vs Subject

Continuous Improvement Report Development  Further file development  Requirements for new reports  Time  Processes  Data  Development  Communication Report Testing  Verify the data outcomes  Communication  Good  Bad  Constructive

More examples

NSSE Unit Level Question 1: Made a class presentation (CLPRESEN 1b) --How many of students reported that they never made a presentation in class? Has this improved? --How do the trends for the School of Media and Design compare to UIW and the NSSE peers?

NSSE Unit Level Question 1: Made a class presentation (CLPRESEN 1b) --How many of students reported that they never made a presentation in class? Has this improved? --How do the trends for the School of Media and Design compare to UIW and the NSSE peers?

Live Classroom Usage: Room Utilization --I have a new section of Psychology What rooms and times are available for a MW section? --I would like to review when all of the History 1321 courses are offered for the Fall 2012 term. What filters do I set?

Live Classroom Usage: Room Utilization --I have a new section of Psychology What rooms and times are available for a MW section? --I would like to review when all of the History 1321 courses are offered for the Fall 2012 term. What filters do I set?

Degrees Conferred: Summary --How many degrees have been awarded to Engineering Management Students over the past 5 years? --I need to track how many Hispanic students have graduated with an Engineering Management degree since How would I do this? How do I see the trend by each commencement type (i.e., Fall)?

Degrees Conferred: Summary --How many degrees have been awarded to Engineering Management Students over the past 5 years? --I need to track how many Hispanic students have graduated with an Engineering Management degree since How would I do this? How do I see the trend by each commencement type (i.e., Fall)?

Census Enrollment (Trend): College and Degree Sought --How many students are studying in the College of Math, Science and Engineering? --How many students are studying in the MAA program in ADCaP and VU? How does that compare to the Main Campus?

Census Enrollment (Trend): College and Degree Sought --How many students are studying in the College of Math, Science and Engineering? --How many students are studying in the MAA program in ADCaP and VU? How does that compare to the Main Campus?

2012 Review  Can we answer…  “How many majors do I have?” – YES!  “How many students are in my cohort?” – YES!  New Benchmark (s) ? The questions have changed… and that is a really good thing

Contact Us  Robin Logan Director, Institutional Research University of the Incarnate Word  Dr. Glenn James Associate Provost, Director of Assessment University of the Incarnate Word Session Evaluation: (CS 3.5)