1. Tableau Makes Data COOL!!!

2. Tableau at AACC July 2016 - Tableau in Cloud –
Limited number of users
July 2017 – Tableau on AACC server
College wide access - every employee can have access
Power Users across the campus
Transformed discussions on enrollment – into action discussions at all levels

3. TABLEAU is Efficiency tool Transforming the culture of the college
Less time doing paper reports
More time for the fun stuff
Transforming the culture of the college
Engaging and less threatening way for campus access to data
Increases-encourages data based decisions
Makes Research Analysts (and End Users) HAPPY

4. BY End of FY 18
Issue No more paper reports on applicants, enrollment, retention, financial aid, course outcomes, graduates and awards

5. Data Based Decision Making FY 18 and beyond
Transforming Enrollment Management Discussions
Releasing new data - not previously available
Supporting discussions and decisions that are informed by data
Responding to new directions or initiatives
Linking and transforming Fact data into Action data
Tableau used by multiple offices for a variety of issues
Training to empower users across campus

6. Documenting our Strategic Plan
Scorecards to report status of
Activities on our College Plan
Lead and Lag Measures for each KPI

7. By FY 20 -- In the Moment Analysis
Use Tableau to:
Explore direct connection to Colleague data
Conduct in the moment response to data questions
Data files developed and power users trained to use data to address questions in real time

8. Before Tableau Flat files are our data sources
Our processes were time consuming
ran SPSS syntax to create tables,
pasted them into Excel, and
“pretty” them up for distribution
Turned them into presentations
Loaded reports onto the College Intranet

9. With Tableau Less effort to update They are INTERACTIVE
Easier for user to see
Minimizes the number of tables – uses filters
Power in more hands
IR time is spent differently
Now on development of new ways to share data
Enhancing

11. FTE Tracker - Before Tableau
Fiscal Year 2017
FTE by Academic Term
10/26/2017
FY 2017
FTE
Headcount^
Term FTE to Date
Budget FTE Goal
% to Term Goal
# FTE to Goal
PRIOR YEAR FTE
% CHANGE
FINAL**
Current Headcount
Prior Year Headcount
Summer* T2/T3 2016
344
334
102.8% 10
2.9%
YES
5,202
5,296
-1.8%
Fall 2016
3,834
4,121
93.0%
-287
4,118
-6.9%
13,904
14,689
-5.3%
Winter 2017
125
130
96.2% -5
127
-1.6%
1,218
1,269
-4.0%
Spring 2017ⱡ
3,375
3,638
92.8%
-263
3,541
-4.7%
12,345
12,857
Summer T1* 2017
393
510
77.1%
-117
409
-3.9%
1,963
1,964
-0.1%
FY 2017 TOTAL
8,733
Please note: FTE numbers are rounded to whole numbers for display purposes, calculations are based upon actuals
ⱡ Between Spring 2016 and Spring 2017, refinements occurred in the processing to count FTE, impacting the time sensitive comparison of FTE.
^ Fall, Spring and Summer headcount numbers are updated weekly until 20% date
* headcount includes T1, T2/3 sessions for summer
**Term FTE numbers are not completely finalized until the end of the fiscal year
NCD- no comparable data for previous year

12. FTE Tracker – After Tableau
Demonstration – FTE Tracker Dashboard
File Structure (2 Files: Target & Actual)
BenchmarkSubtype
BenchmarkType
Term
BenchmarkIndex (Target Only)
Registration
FTE
Benchmark (Target Only)
AACC
2017FA
bench10
1-May-17
382.2
10%
Business and Law
School
42.4
Continuing Education and Workforce Development
11.5
Health Sciences
45.4
Liberal Arts
192.1
Science and Technology
90.6 ''

13. Engagement Matters: Pathways to Completion
We begin with the term “Engagement” because we know that the most effective way to ensure students complete their certificate or degree is to have them establish strong and meaningful relationships with faculty and staff. We need to be “student ready” evidencing a commitment to meet all students “where they are” as they start their educational journey at AACC.
Dr. Dawn Lindsay, president
Anne Arundel Community College

14. College Plan Scorecard
Mockup Demonstration
Dashboard