Community Partner Advisory Groups Oval Mapping Summer 2004 Agriculture and Extension Education Committees Connie Abert, Waupaca County Youth Development Educator and Department Head, University of Wisconsin-Extension

Community Partner Advisory Groups Learning Institute’s Board Profile Worksheet Diversity Matrix SP101-Bryson’s Stakeholder Analysis SP 102-Innovation Center’s Resource Map of Sectors Resources for Identifying Stakeholders

Oval Mapping Purpose Mapping can be conducted rather quickly Mapping can be conducted rather quickly Mapping is an efficient tool for brainstorming Mapping is an efficient tool for brainstorming Mapping transitions easily to relationships Mapping transitions easily to relationships

Oval Mapping Benefits Mapping may be used to develop a more integrated picture of our stakeholders Mapping may be used to develop a more integrated picture of our stakeholders Promotes understanding of what is necessary –base for continued discussion, communication Promotes understanding of what is necessary –base for continued discussion, communication Manages the complexity and inclusion of many people’s views, teams Manages the complexity and inclusion of many people’s views, teams Structures relationships, this typically helps people figure out what they can do – actions – strategies - purpose Structures relationships, this typically helps people figure out what they can do – actions – strategies - purpose

Oval Mapping Directions Who are the organizations that are important to an advisory group in your county? Start by brainstorming-(one each on an oval). Start by brainstorming-(one each on an oval). Community organizations that make decisions that could effect your local extension office Community organizations that make decisions that could effect your local extension office Community organizations that utilize Extension services Community organizations that utilize Extension services Community organizations that we do not traditionally work with, but provide community resources (think outside the box) Community organizations that we do not traditionally work with, but provide community resources (think outside the box) Pencil the links between ovals that reflect influences Pencil the links between ovals that reflect influences

Extension Advisory Group Youth Stakeholders Ag Stakeholders Economic Stakeholders Family Stakeholders Oval Mapping Who are the organizations that are important to an advisory group in your county? Chambers Development Corp. Corn Growers Holstein Breeders Other Stakeholders Parent Group Teen Court Foundation

Purpose of Community Partner Advisory Groups Identify issues and concerns that Extension can and should address Identify issues and concerns that Extension can and should address Identify other community organization/agencies to collaborate with in addressing specific issues Identify other community organization/agencies to collaborate with in addressing specific issues Identify potential resources and community strengths and provide support for acquiring the resources necessary to carry out program initiatives Identify potential resources and community strengths and provide support for acquiring the resources necessary to carry out program initiatives Provide advice on program effectiveness and impact Provide advice on program effectiveness and impact Communicate to others the impact and relevance of Extension’s educational programs Communicate to others the impact and relevance of Extension’s educational programs Create opportunities for interaction with local, state and national policymakers Create opportunities for interaction with local, state and national policymakers

Extension Advisory Group Oval Mapping Who are the organizations that are important to an advisory group in your county?

Oval Mapping Directions Who are the individual that are important to an advisory group in your county? Start by brainstorming-(one each on an oval). Start by brainstorming-(one each on an oval). Community organizations that make decisions that could effect your local extension office Community organizations that make decisions that could effect your local extension office Community organizations that utilize Extension services Community organizations that utilize Extension services Community organizations that we do not traditionally work with, but provide community resources (outside the box) Community organizations that we do not traditionally work with, but provide community resources (outside the box) Pencil the links between ovals that reflect influence Pencil the links between ovals that reflect influence Brainstorm individuals of influence from these groups Brainstorm individuals of influence from these groups Pencil the links between individuals (different colors-influence, communication, projects, goals, etc) Pencil the links between individuals (different colors-influence, communication, projects, goals, etc) Place small dots (colored marks) to represent diversity, community, program area, sex, age, etc. Place small dots (colored marks) to represent diversity, community, program area, sex, age, etc. Utilize a straw poll to narrow down choices. Utilize a straw poll to narrow down choices.

Extension Advisory Group Youth Stakeholders Ag Stakeholders Economic Stakeholders Family Stakeholders Oval Mapping Who are the individuals of these organizations that are important to an advisory group in your county? Chambers Development Corp. Corn Growers Holstein Breeders Fred George Other Stakeholders Parent Group Teen Court Foundation

Oval Mapping Specific Questions Who are the people of these groups that influence or connect with our office Who are the people of these groups that influence or connect with our office Who are the opinion leaders from diverse areas in your community Who are the opinion leaders from diverse areas in your community Who do you or others seek advise from for extension work or community work Who do you or others seek advise from for extension work or community work Who has a pulse of community needs, issues, and resources Who has a pulse of community needs, issues, and resources

Oval Mapping Specific Questions Who has a proven track record of accomplishments Who has a proven track record of accomplishments Who has a passion for their work Who has a passion for their work Who has a future focus Who has a future focus Who can connect with new partners Who can connect with new partners Who can help strengthen existing partnerships Who can help strengthen existing partnerships Who can share the impact and value of extension programs Who can share the impact and value of extension programs Who can connect with decision makers about extension Who can connect with decision makers about extension

Extension Advisory Group Youth Stakeholders Ag Stakeholders Economic Stakeholders Family Stakeholders Oval Mapping Who are the individuals of these organizations that are important to an advisory group in your county? Chambers Development Corp. Corn Growers Holstein Breeders Other Stakeholders Parent Group Teen Court Foundation

Extension Advisory Group Youth Stakeholders Ag Stakeholders Economic Stakeholders Family Stakeholders Oval Mapping Who are the individuals of these organizations that are important to an advisory group in your county? Chambers Development Corp. Corn Growers Holstein Breeders Fred George Other Stakeholders Parent Group Teen Court Foundation

Community Partnership Advisory Group Development Orient Extension faculty/staff Extension Education Committee County Board Chair/ Executive/ Administrator Authorize Extension Education Committee creates the Community Partnership Advisory Group in accordance with county policy Defines expectations, specifically communication patterns, and products (outputs). Recruit Extension Education Committee and staff identify and invite/orient members Convene Orient (new) group members Group determines leadership roles Advise and Assist Advisory group members provide advisory input to the Extension Education Committee on regular basis Assist Extension in fulfilling their mission

CPAG Development-GNATT Chart Time 1ms2ms3ms4ms5ms6ms7ms Activity Orient Staff Committee Board Authorize Committee Recruit Staff Committee Convene Orient members Roles A & A Input to committee Assist UWEX (Office Colleagues) (Department Head) (Office Colleagues)