ISD PAX Lindsay Littleton, Instructional Designer Microsoft Word: Tips, Tricks, and Shortcuts Download the Sample Word document and the Word Shortcuts handout at:

Learning Objectives At the end of this course, you will be able to... Use Keyboard Shortcuts Customize display of Word to suit individual needs Format text using Styles and Tables of Contents

Let’s Talk Versions! Time to upgrade. Submit help ticket to IT Most of ASEC Ahead of the pack

Section 1: Using Shortcuts Keyboard Shortcuts

Hang at your desk Practice using them Eventually, they will save time Most of these work with other Microsoft programs

One more!

Practice: Try Out Some Shortcuts 1.CTRL +N: Open a new Word document. 2.Type your first name. 3.CTRL + A: Select your name. 4.CTRL + ]: Change the font size to be significantly bigger. 5.CTRL + B, CTRL +U: Apply Bold and Underline formatting to the text. 6.Start a new line. 7.Type = lorem(2) and hit Enter to add random text. 8.Shift + Arrow Keys: Select the random new text. 9.CTRL E: Center the paragraph.

Section 2: Customizing Display View Ruler Customize Ribbon Quick Access Toolbar

View Ruler 1.Select View Tab 2.Enable Ruler checkbox – Allows you to customize tabs

What is the Ribbon? Customize the Tabs you have available and 2013 only!

Customizing Your Ribbon 1.Select File > Options 2.Select Customize Ribbon from the Word Options window.

Customizing, cont. List of Commands and Functions Tabs Create your own tabs!

Practice Activity: Customize Display  Create a Custom Tab, Rename it “Practice”  Create a Custom Group named “Format”  Add 5 functions to your Group

Quick Access Toolbar Creates shortcuts for common functions Add/remove functions by selecting the arrow to the side.

Section 3: Formatting Text Paragraph Settings Quick Styles Tables of Contents

Paragraph Settings Major complaint = Weird spacing of documents Use the Paragraph menu to set and modify spacing

Style Ribbon Locate the Styles Ribbon (Under the Home tab) Organize and Standardize text format easily

Customize Existing Styles Right-Click on a Style to customize your settings.

Practice Activity: Modify this Style!  Change the font, size, and color for Heading 1.  Change “Viewing Styles” to Heading 2 and customize that style.  Change “Create a New Style” and “Modify Existing Styles” to Heading 2.  Change the font for all Normal text.

Saving Style Set Word 2007/ Select Change Styles 2.Select Style Set 3.Select Save as Quick Style Set... 4.Create a name and select Save Word 2013 instructions on next slide! Hang in there!

Saving Style Set Word Go to Design Tab 2.Click on the More arrow. 3.Select Save as New Style Set... `

Building Tables of Contents Your Table of Contents uses the Style to determine levels Select Insert Table of Contents to customize Word 2013: Select Custom Table of Contents

Formatting TOC Modify look of TOC Assign levels to Styles

Practice Activity: Create a TOC  Create Table of Contents  Show only 2 Levels: Heading 1 and Heading 2

Modify an Existing TOC 1.Right-click inside the TOC 2.Scroll to TOC 3.Select Table of Contents... Refreshes the TOC Takes you back to the TOC window.

Lesson Summary Keyboard Shortcuts View Ruler Quick Access Toolbar Customizing Display and the Ribbon tabs Formatting Text using Quick Styles Tables of Contents

What’s Your Take-Away? Take the sticky note back to your desk Share with your co- workers, spouse or friends Talking about your learning will help make it stick Write down one thing you learned today.

Next Round? if you’d like to delve deeper into any of these Mail Merge Creating Templates/Designs Track Changes Building Forms