PRE-PROPOSAL CONFERENCE Bond Program Monitor Procurement (RFP 13-08) Moderator: Stephen J. Densmore, Special Counsel June 10,

Board Rules 2

Chapter XVII Article 3 Bond Program Monitor Establishment of Office Powers and Duties Whistleblower Hotline Investigation Reports and Other Documentary Material Duty of Vigilance and Cooperation Retaliation Prohibited Referrals of Investigations Conflicts of Interest Legal Counsel Internal Principles, Policies, and Procedures Auditing and Management Functions Training Programs

Board Rules Impetus for recent Rule changes: 4  Minimize overlapping functions with those of Bond Program auditors  Focus activities on misconduct involving fraud, abuse of discretion, and waste  Add an emphasis on proactive detection and prevention of misconduct.  Eliminate involvement in management issues involving efficiency, policy-making, and legal interpretations

RFP Process 5

RFP Process Objective “... to select one qualified firm or professional to provide Key Personnel and support staff to reorganize and continue the operation of the Bond Program Monitor for the Bond Program consistent with the mandates of the current Board Rules.” 6

RFP Process Overview FIRST PHASE Technical Proposal Evaluations (Open to all Proposers) SECOND PHASE Interviews Technical ProposalsPrice Proposals Score Clerk Short-List (4 firms) THIRD PHASE Negotiations Final Ranking short-list results (no scores) Phase I scores Combined final scores - ranking Phase II scores RFP ISSUANCE 7

RFP Process – Proposals Two-Package Submission Technical Proposal - SCORED Pricing Proposal – NOT SCORED 8

RFP Process – Proposals Technical Proposal 9

RFP Process – Technical Proposals Overview Firm history and organization Personnel Firm experience Technical approach References 10

RFP Process – Technical Proposals Personnel 11

RFP Process – Technical Proposals Personnel Categories Key Personnel Professional Support Staff Staff 12

RFP Process – Technical Proposals Key Personnel Bond Program Monitor Senior Confidential Investigator Senior Confidential Auditor  “Preferred qualifications” 13

RFP Process – Technical Proposals Professional Support Staff i.e., investigators, IT specialists, auditors  Resume and experience summary 14

RFP Process – Technical Proposals Staff i.e., clerical and office staff  experience summary 15

RFP Process – Technical Proposals Firm Experience 16

RFP Process – Technical Proposals Focus Statement “... For each of the three individuals proposed to serve as its Key Personnel, the Proposer shall describe the past experience of that individual in performing services for building programs (or for other types of public programs that, although not building programs, involved services of a type that are comparable to that required for a building program) for a public agency, department, district, or political subdivision services, which description shall include...” – RFP Attach. No. 4, “Proposal Requirements and Evaluation Criteria,” p. 7 17

RFP Process – Technical Proposals Technical Approach 18

RFP Process Technical Proposals  How would the Proposer organize, staff, and operate the BPM?  What types of misconduct would the Proposer would anticipate encountering?  What investigative methodologies and techniques would the Proposer anticipate employing to conduct investigations without inhibiting performance by employees, contractors, and consultants?  How would the Proposer administer the Whistleblower Program?  How would the Proposer structure an annual Work Plan?  What types of customized solutions might the Proposer consider suitable to detect and prevent fraud, waste, and abuse in the Bond Program? 19 Technical Approach

RFP Process References References 20

RFP Process References 3 references Public agencies 21

RFP Process Price Proposals Price Proposals 22

RFP Process Price Proposals Pricing* negotiated, not competed. * For each 12-months of 5-year term: (1) proposed hourly rates; (2) proposed total fees not to exceed specified RFP maximums (RFP Attach. 3) and (3) proposed total reimbursable expenses budget 23

RFP Process Price Proposals Staffing Plan  Each 12-month period of term  Rates, hours, FTE conversions  Total fees per position, overall  12-month maximum fees  12-month reimbursables budget 24

RFP Process Price Proposals Proposal Attachments 25

RFP Process Proposal Attachments 26 Technical ProposalPricie Proposal Transmittal letter Technical response Acknowledgement of Addenda Conflict of Interest Certification Noncollusion Declaration Non-Discrimination Certification Authorization to Release Information Verification Transmittal letter Staffing Plan Acknowledgement of Addenda Conflict of Interest Certification Noncollusion Declaration Non-Discrimination Certification Outreach forms Verification

RFP Process Proposal Attachments Outreach 27

RFP Process Proposal Attachments Outreach Forms 1. Form LSE – 0010: Select option 1, 2, or Form LSE – 0120 (option 1): Demonstrate 28% or more of fees to be earned by sub’s that are local, small, or emerging businesses 3. Form LSE – 0130 (option 2): Demonstrate good faith efforts to outreach to local, small, or emerging businesses. 28

RFP Process Interviews Interviews 29

RFP Process Interviews Interviews Short-listed proposers only 3 attendees (BPM required) Scripted Questions (TBA) Presentation: 40 minutes Q & A Schedule (TBA) 30

RFP Process Interviews Reference Interviews Optional 31

RFP Process Evaluations Evaluation Criteria and Scoring 32

RFP Process – Evaluation Weighting RFP: First Phase (Technical Proposal Evaluations) % of First Phase % Total (70%) Firm History/Organization 53.5 Personnel Qualifications 3021 Experience 3021 Technical Approach 3021 Overall Proposal Quality 53.5 RFP: Second Phase (Interviews Short-Listed Proposers only) % of Second Phase% Total (30%) Proposer Interviews 100/9030/27 Reference Interviews (Optional) -/10-/3 33

RFP Process Award Award 34

RFP Process Award District Options: Immediate award or Negotiations 35

RFP Process Schedule 36

RFP Process Background Checks Background Checks 37

RFP Process Background Checks  Background checks are conducted after Notice of Intent to award or negotiate  Background checks are limited to Key Personnel of intended/tentative awardee  Each individual shall sign a Consent form (RFP Attach. 14) and submit to fingerprinting  Proposer shall submit w/in 5 business days of request all information required by RFP Attach. No. 4, Part 5 (pp. 18 – 22) 38

RFP Process Background Checks 39 Investigative areas: criminal history financial and credit history and ratings civil litigation history social services department records and reports military service records and reports workers compensation records and reports past business affiliations educational history employment history licensing and professional certifications history social media postings other matters relevant to character and general reputation

RFP Process Board Interview Board Interview 40

RFP Process Board Interview Board Interview:  Not scored  Not part of competitive evaluation  Not attended by all Board members  Results of background checks available to Board interviewers 41

DISCLAIMER 42 Summaries and other information provided at the Pre- Proposal Conference relating to the requirements of the RFP Documents are for the convenience of the proposers and are not binding upon the District unless and until confirmed by RFP Addendum. Statements by the District’s representatives or attorneys, including, without limitation, statements or responses contained in RFP Addenda, do not constitute legal advice.