Computer Aided Dispatch, Records Management and Mobile Solution for Law Enforcement and Public Safety of Kentucky

Agenda Welcome / Introductions Welcome / Introductions Conference Purpose Conference Purpose Overviews of RFP by Section Overviews of RFP by Section with responses to submitted questions Question and Answer Question and Answer CloseClose

Conference Purpose To communicate the intent, scope, and concepts of the RFP via presentation and question & answer session.

The RFP Sections Section 10 - Administrative Overview Section 20 - Background Section 30 - Scope of Work and Requirements Section 40 - Terms and Conditions of a Contract with the Commonwealth of Kentucky Section 50 - Procurement Process & Requirements Section 60 - Technical Proposal Evaluation Section 70 - Cost Proposal Evaluation Section 80 - Oral Presentations/Demonstrations/ References/Site Visit Evaluations Section 90 - Negotiations Section Ranking of Proposals/Award of Contract

Section 10: Administrative Overview Section Objective To convey the purpose of the RFP, and the administrative response consideration. Section Highlights RFP Purpose Comparison of RFP and SASR scope Schedule of Activities Submission Logistics

Section 20: Background Section Objective To convey information about the current situation Section Highlights Definition of Terms & Acronyms Project Overview Statistics and Facts of Current Situation Strengths & Weakness of Current Situation to convey the purpose of the RFP, and the administrative response consideration.

KY-OPS Open Portal Vision Enterprise Data and Document Capture and Input Component Enterprise Repository for Data from KSP Forms Enterprise Repository for Structured and Related Documents Enterprise Application for the Creation of Data Extracts & Reports Thin & Thick-Client Access to KSP Data and Documents for Authenticated & Authorized Users

KY-OPS Software Structure Integrate Document Management (Imaging, Document Management, Workflow): FileNET Panagon Software, Version 3.1 OCR/ICR/Data Extraction/High-Speed Data Entry: Captiva Software, Version 4.2 Relational Database: Oracle Server Software, Version 9i Quality Control & Workflow Application: Intelligent Document Management Solutions, Inc. (IDMS) Electronic Wizard-Based Input Component: Intelligent Document Management Solutions, Inc. (IDMS)

KY-OPS Open Portal Components Scanning of Paper Documents: FileNET Panagon Capture Optical Character Recognition/Data Extraction: Captiva FormWare Software (IPP, FormID, Barcode Recognition, Character and Marksense Recognition) High-Speed Data Entry: Captiva Completion Electronic Wizard-Based Submission Component: IDMS Quality Control Component: IDMS Validation Module/ Business Edits Simple and Advanced Web Queries to Data & Images: IDMS Extract and Report Components for the Dissemination of Accurate Data: IDMS

KY-OPS Open Portal Components - Capture

KY-OPS Open Portal Components - Quality Control

KY-OPS Open Portal Components - Simple & Advanced Queries

KY-OPS Open Portal Components - Reports & Extracts

KY-OPS Open Portal Applications CRASH (Collision Reporting & Analysis for Safer Highways) E-CRASH CCDW (Carry Concealed Deadly Weapons) KSP Citations Uniform Offense Reports E-CRIME Application

GIS

Modus Operandi Database Investigative Tool Officers have the ability to search database for similar crimes Non-Statistical Data Crime Types Murder Sex Crimes Robbery Burglary Auto Theft Arson Project Purpose Project Objectives Functional Narratives Functional Requirements Vendor Scope of Work Business Profile & Reference Requirements Technology Approach Requirements Project Plan Requirements

Kentucky Incident Based Reporting System Includes 53 FBI Elements and 17 Kentucky Required Elements Kentucky Elements are More Specific Location (Address, Geographic Coordinates) School Violence Current Drug Problems (Oxy Contin) Administrative Domestic Violence LEOKA KY.I.B.R.S.

Section 30: Scope of Work and Requirements Section Objective To set forth the the requirements and capabilities that comprise the scope of this RFP Section Highlights Project Purpose Project Objectives Functional Narratives Functional Requirements Vendor Scope of Work Business Profile & Reference Requirements Technology Approach Requirements Project Plan Requirements

Section 40: Terms and Conditions Section Objective To set forth the contractual terms and conditions of this procurement Section Highlights Change Process Term and renewal of contract Time Period for Payment Subcontractors Disclosure of Financial Records Rights and Remedies Provisions for Contract Termination

Section 50: Procurement Process & Requirements Section Objective To describe the process and rules of this procurement Section Highlights Rights of Rejection Best and Final Offers Acceptance of Proposals Protests Proposal Submission Requirements Format of Technical Proposal Cost Proposal

Section 60: Technical Proposal Evaluation Section Objective To describe the process of technical proposal evaluation Section Highlights Evaluation Criteria Evaluation Phases Mandatory Components How Points are Awarded Technical Scoring Criteria

Section 70: Cost Proposal Evaluation Section Objective To describe the process of cost proposal evaluation Section Highlights Evaluation Criteria How Points are Awarded “Submit under separate cover”

Section 80: Presentation, Site Visit and Reference Evaluation Section Objective To describe the process of the evaluation of vendor demonstrations, customer site visits and references. Section Highlights Rights to Reject How Points are Awarded

Section 90: Negotiations Section Objective To identify potential negotiation items Section Highlights Items to be Negotiated

Section 100: Ranking of Proposal and Award Section Objective To identify evaluation criteria and associated points Section Highlights Total Points Possible

QUESTIONS ?

Conference Close Next Steps and Timeline May 31, 2002 Vendor questions #2 due to Commissioner Speer June 7,2002 Response to questions from vendors conference and questions #2 June 28, 2002 SW RFP responses due by 4:30PM