6/2/20156 Benefits expected as a result of MARS include: Commonwealth Key Objectives include: ä ä Enhanced service delivery to customers and citizens through the automation of certain manual processes; ä ä Enhanced decision support capabilities; ä ä Creation of a strong position for the Commonwealth to utilize emerging technologies, such as electronic commerce;
6/2/20157 E-Commerce ä ä MARS vision: The delivery of products, services, payments and information electronically over public and private networks. ä ä A growing number of your business transactions with the Commonwealth will now be conducted electronically.
6/2/20158 PROCUREMENT benefits ä ä System guided ordering at the lowest level ä E-Commerce Framework: ä Catalog ä Delegation of Purchasing Responsibility ä Rich Electronic Content ä Vendor Registration ä New Profiles ä Updates ä Posting of Solicitations to the Web ä RFP ä RFQ ä IFB ä RFI
6/2/20159 ä Vendor submits responses via the Web ä price quotations ä document attachments ä best value criteria ä It will be the vendor’s responsibility to check the e-commerce web page to ensure that no addendum or modification has been made to a solicitation. ä Automated Bid evaluations ä Line level, group or total PROCUREMENT benefits
6/2/201510 PROCUREMENT benefits ä Automated receiving ä Automated match process ä Two way payment match (order-receive) goods (order- invoice) services ä Three way payment match (order-receive-invoice) ä Inventory\fixed assets life cycle tracking through disposal
6/2/201511 PROCUREMENT benefits ä Shared vendor management & performance tracking information ä Tracking of Vendor statistics (complaints, protests, resolutions) ä Established through workflow ä Submitted via the Web ä Customer Resource Center Mgt ä Collection of consumption data to support procurement planning activities ä Reports on commodity usage ä Master agreement (PCT) usage ä Catalog usage
6/2/201512 Overview: Catalog Functionality ä Commonwealth users will have access to one stop shopping through the MARS catalog module. All approved sources of supply will be included in the catalog; ä The MARS search engine provides robust searching capabilities and on-line access to rich electronic content; ä Ability for the Commonwealth to load simple files as Catalogs.
6/2/201514 The Catalog File The Commonwealth is asking for an electronic file containing all of your items that are currently on Price Contract - your catalog file can not contain items that have not been approved as part of your Price Contract.
6/2/201515 Catalog File Layout The file should be in MS-EXCEL 97 format
6/2/201516 Content Management Make data commerce ready: ä Take paper catalog or electronic file and refine the data to make it suitable for electronic commerce ä “Findable” and presentable
6/2/201517 Content Management Options Create file that conforms to defined standard; Third Party Content Management Firms.
6/2/201518 Web Registration: Overview ä You can now maintain your own Vendor records through the Internet and world wide web.
6/2/201519 Browse for Opportunities:Overview ä Search for new opportunities to do business with Kentucky; ä View and print the entire Solicitation on- line
6/2/201520 Submit Bids Online:Overview ä Submit your responses to all solicitation types on-line. Submit your responses to all solicitation types on-line. Submit your responses to all solicitation types on-line. ä We will be asking for pricing, responses to best-value criteria, and supporting electronic files. We will be asking for pricing, responses to best-value criteria, and supporting electronic files. We will be asking for pricing, responses to best-value criteria, and supporting electronic files.
6/2/201521 Announce Awards ä The Commonwealth will announce all awards on their web site.
6/2/201522 Feed back: ä Questions can be submitted through the Commonwealth’s existing Web site at http://www.state.ky.us/agencies/adm/ mars/faq_mars.htm
6/2/201523 Timeline: ä MARS will go live July 1, 1999. ä To be included in the Catalog for July 1st we need your file before May 15th to guarantee your participation. ä Files received after May 15 will be incorporated after July 1 on a first come, first serve basis.