Objectives © Paradigm Publishing, Inc. 1 Objectives

© Paradigm Publishing, Inc. 2 Objectives Chapter 3: Aligning and Indenting Paragraphs Performance Objectives  Change Paragraph Alignment Change Paragraph Alignment  Indent Text in Paragraphs Indent Text in Paragraphs  Space Before and After Paragraphs Space Before and After Paragraphs  Repeat the Last Action Repeat the Last Action  CHECKPOINT 1 CHECKPOINT 1  Format with Format Painter Format with Format Painter  Change Line Spacing Change Line Spacing  Apply Numbering and Bullets Apply Numbering and Bullets  Reveal Formatting Reveal Formatting  Compare Formatting Compare Formatting  CHECKPOINT 2 CHECKPOINT 2

© Paradigm Publishing, Inc. 3 Objectives Change Paragraph Alignment change alignment of text

© Paradigm Publishing, Inc. 4 Objectives Change Paragraph Alignment - continued left aligned center aligned right aligned

© Paradigm Publishing, Inc. 5 Objectives Change Paragraph Alignment - continued  Paragraph Alignment Buttons and Commands

© Paradigm Publishing, Inc. 6 Objectives Change Paragraph Alignment - continued To change alignment of an existing paragraph: 1. Select the desired text. 2. Click the desired alignment button in the Paragraph group. To change alignment before you type a paragraph: 1. Click the desired alignment button in the Paragraph group. 2. Type the desired text at the insertion point. selected text

© Paradigm Publishing, Inc. 7 Objectives Change Paragraph Alignment - continued To change alignment at the Paragraph dialog box: 1. Select the desired text. 2. Click the Paragraph group dialog box launcher. 3. Click the Alignment option down-pointing arrow. 4. Click the desired alignment. 5. Click OK. Paragraph group dialog box launcher

© Paradigm Publishing, Inc. 8 Objectives Change Paragraph Alignment - continued paragraph alignment paragraph indentation paragraph line spacing preview pane

© Paradigm Publishing, Inc. 9 Objectives Change Paragraph Alignment - continued  To return to the default alignment (left aligned), click the Align Left button in the Paragraph group. Align Left button

© Paradigm Publishing, Inc. 10 Objectives Change Paragraph Alignment - continued Clear All Formatting button

© Paradigm Publishing, Inc. 11 Objectives Change Paragraph Alignment - continued  To change the alignment of existing text in a paragraph, position the insertion point anywhere within the paragraph.  You do not need to select the entire paragraph. insertion point

© Paradigm Publishing, Inc. 12 Objectives Change Paragraph Alignment - continued  You can turn on the display of nonprinting characters by clicking the Show/Hide ¶ button in the Paragraph group on the HOME tab.  By default, all nonprinting characters display on the screen when you click the Show/Hide ¶ button. Show/Hide ¶ button

© Paradigm Publishing, Inc. 13 Objectives Change Paragraph Alignment - continued To display the Word Options dialog box: 1. Click the FILE tab. 2. Click Options. 3. Click Display in the left panel. 4. Insert a check mark in the check boxes in the Always show these formatting marks on the screen section as desired. Always show these formatting marks on the screen section

© Paradigm Publishing, Inc. 14 Objectives Indent Text in Paragraphs  You can indent the first line of text in a paragraph, indent all text in a paragraph, or indent the second and subsequent lines of a paragraph (called a hanging indent).  You can indent text from the left margin, the right margin, or both.

© Paradigm Publishing, Inc. 15 Objectives Indent Text in Paragraphs - continued

© Paradigm Publishing, Inc. 16 Objectives Indent Text in Paragraphs - continued

© Paradigm Publishing, Inc. 17 Objectives Indent Text in Paragraphs - continued

© Paradigm Publishing, Inc. 18 Objectives Indent Text in Paragraphs - continued

© Paradigm Publishing, Inc. 19 Objectives Indent Text in Paragraphs - continued To indent text using markers on the ruler: 1. Position the insertion point or select the desired text. 2. Drag the indent marker(s) on the ruler. Right Indent marker Hanging Indent marker Left Indent marker Alignment button First Line Indent marker

© Paradigm Publishing, Inc. 20 Objectives Indent Text in Paragraphs - continued To indent the first line of a paragraph using the horizontal ruler: 1. Position the insertion point or select the desired text. 2. Position the mouse pointer on the First Line Indent marker on the horizontal ruler. 3. Hold down the left mouse button. 4. Drag the marker to the desired position. 5. Release the mouse button. First Line Indent marker

© Paradigm Publishing, Inc. 21 Objectives Indent Text in Paragraphs - continued To indent text using options in the Paragraph dialog box: 1. Position the insertion point or select the desired text. 2. Click the Paragraph group dialog box launcher. 3. At the Paragraph dialog box, with the Indents and Spacing tab selected, insert the desired measurement(s) in the Left, Right, and/or By measurement boxes. 4. Click OK. Paragraph dialog box

© Paradigm Publishing, Inc. 22 Objectives Indent Text in Paragraphs - continued To create a hanging indent using the ruler: 1. Position the insertion point or select the desired text. 2. Click the Alignment button located at the left side of the ruler until the Hanging Indent button displays. 3. Click at the desired mark on the horizontal ruler. Alignment button

© Paradigm Publishing, Inc. 23 Objectives Indent Text in Paragraphs - continued To create a hanging indent using the Paragraph dialog box: 1. Position the insertion point or select the desired text. 2. Click the Paragraph group dialog box launcher. 3. At the Paragraph dialog box with the Indents and Spacing tab selected, click the down-pointing arrow at the right side of the Special list box. 4. Click Hanging at the drop-down list. 5. Click OK. Special list box

© Paradigm Publishing, Inc. 24 Objectives Space Before and After Paragraphs  The insertion of 8 points of spacing after a paragraph is one of Word’s default settings.  You can remove this spacing, increase it, or decrease it.  You can also insert spacing before a paragraph.  Spacing before or after a paragraph is part of that paragraph, and it will be moved, copied, or deleted with the paragraph.  If a paragraph, such as a heading, contains spacing before it and the paragraph falls at the top of a page, Word ignores the spacing.

© Paradigm Publishing, Inc. 25 Objectives Space Before and After Paragraphs - continued To change paragraph spacing using the PAGE LAYOUT tab: 1. Click the PAGE LAYOUT tab. 2. Change the paragraph spacing with the Spacing Before and/or Spacing After measurement boxes. Spacing Before measurement box Spacing After measurement box

© Paradigm Publishing, Inc. 26 Objectives Space Before and After Paragraphs - continued Line and Paragraph Spacing button  You can also add or remove paragraph spacing with the bottom two options from the Line and Paragraph Spacing button drop- down gallery.  The two options will vary depending on the paragraph spacing where the insertion point is positioned.

© Paradigm Publishing, Inc. 27 Objectives Space Before and After Paragraphs - continued To change the paragraph spacing using the Paragraph dialog box: 1. Click the HOME tab or the PAGE LAYOUT tab. 2. Click the Paragraph group dialog box launcher. 3. Type the desired measurement(s) in the Before and/or After measurement boxes. 4. Click OK. Before measurement box After measurement box

© Paradigm Publishing, Inc. 28 Objectives Repeat the Last Action  If you apply formatting to a selection of text and then want to apply the same formatting to other text in the document, consider using the Repeat command.  To use this command, apply the desired formatting, move the insertion point to the next location where you want the formatting applied, and press the F4 function key or press Ctrl + Y.

Objectives © Paradigm Publishing, Inc. 29 CHECKPOINT 1 1)Alignment buttons are located in which group on the HOME tab? a.Paragraph b.Font c.Styles d.Clipboard 1)Alignment buttons are located in which group on the HOME tab? a.Paragraph b.Font c.Styles d.Clipboard 3)This is the default spacing after a paragraph. a.1 point b.5 points c.8 points d.10 points 3)This is the default spacing after a paragraph. a.1 point b.5 points c.8 points d.10 points 2)This is the default paragraph alignment. a.Justify b.Left c.Center d.Right 2)This is the default paragraph alignment. a.Justify b.Left c.Center d.Right 4)Press this function key to repeat the last action. a.F1 b.F2 c.F3 d.F4 4)Press this function key to repeat the last action. a.F1 b.F2 c.F3 d.F4 Next Question Next Slide Answer

© Paradigm Publishing, Inc. 30 Objectives Format with Format Painter  The Clipboard group on the HOME tab contains a button for copying character formatting to different locations in the document.  This button, labeled Format Painter, displays in the Clipboard group as a paintbrush.  When you click the Format Painter button, the mouse I-beam pointer displays with a paintbrush attached.

© Paradigm Publishing, Inc. 31 Objectives Format with Format Painter - continued To format with the Format Painter: 1. Format the text. 2. Double-click the Format Painter button. 3. Select the text to which you would like to copy the format. 4. Click the Format Painter button to turn it off. Format Painter button

© Paradigm Publishing, Inc. 32 Objectives Change Line Spacing  The default line spacing in a Word document is  In some documents, you may want to change to another line spacing such as single, 1.5 spacing, or double spacing.  Change line spacing by using the Line and Paragraph Spacing button in the Paragraph group on the HOME tab, keyboard shortcuts, or options at the Paragraph dialog box.

© Paradigm Publishing, Inc. 33 Objectives Change Line Spacing - continued To change line spacing using the Line and Paragraph Spacing button: 1. Position the insertion point or select the desired text. 2. Click the Line and Paragraph Spacing button in the Paragraph group on the HOME tab. 3. Click the desired Spacing option at the drop-down list. Line and Paragraph Spacing button

© Paradigm Publishing, Inc. 34 Objectives Change Line Spacing - continued To change line spacing using the Paragraph dialog box: 1. Click the HOME tab or the PAGE LAYOUT tab. 2. Click the Paragraph group dialog box launcher. 3. Click the Line Spacing option down-pointing arrow. 4. Click the desired line spacing option. 5. Click OK. line spacing options

© Paradigm Publishing, Inc. 35 Objectives Apply Numbering and Bullets  If you type 1. and press the spacebar, Word indents the number approximately 0.25 inch and then hang indents the text in the paragraph approximately 0.5 inch from the left margin.  Additionally, when you press Enter to end the first item, 2. is inserted 0.25 inch from the left margin at the beginning of the next paragraph.  Continue typing items and pressing Enter, and Word continues inserting the next number in the list.

© Paradigm Publishing, Inc. 36 Objectives Apply Numbering and Bullets - continued To turn off automatic numbering: 1. Click the FILE tab. 2. Click Options. 3. Click Proofing in the left panel. 4. Click the AutoCorrect Options button. 5. At the AutoCorrect dialog box, click the AutoFormat As You Type tab. 6. Click the Automatic numbered lists check box to remove the check mark. 7. Click OK two times. AutoCorrect dialog box

© Paradigm Publishing, Inc. 37 Objectives Apply Numbering and Bullets - continued To insert paragraph numbering: 1. Select the desired text. 2. Click the Numbering button in the Paragraph group. Numbering button

© Paradigm Publishing, Inc. 38 Objectives Apply Numbering and Bullets - continued  In addition to automatically numbering paragraphs, the AutoFormat feature in Word creates bulleted paragraphs.  Word automatically creates bulleted lists with hanging indents when you begin a paragraph with one of the following symbols: *, >, or -. If you use the asterisk symbol (*), a round bullet is inserted, and an arrow bullet is inserted if you type the greater than symbol (>).  Type one of the symbols, press the spacebar, type text, and then press the Enter key.

© Paradigm Publishing, Inc. 39 Objectives Apply Numbering and Bullets - continued To create bulleted paragraphs: 1. Select the desired text. 2. Click the Bullets button in the Paragraph group on the HOME tab. Bullets button

© Paradigm Publishing, Inc. 40 Objectives Reveal Formatting Reveal Formatting task pane  Click a hyperlink in this section to display a dialog box with formatting options.  Click a minus symbol preceding a heading to hide the display of items below.  Click a plus symbol to display items below the heading.

© Paradigm Publishing, Inc. 41 Objectives Compare Formatting To compare formatting: 1. Display the Reveal Formatting task pane by pressing Shift + F1. 2. Click or select text. 3. Click the Compare to another selection check box. 4. Click or select text. 5. Review the information in the Formatting differences list box. Compare to another selection check box

Objectives © Paradigm Publishing, Inc. 42 CHECKPOINT 2 1)Use this feature to copy character formatting to different locations in the document. a.Format Copier b.Format Painter c.Format Duplicator d.Format Brusher 1)Use this feature to copy character formatting to different locations in the document. a.Format Copier b.Format Painter c.Format Duplicator d.Format Brusher 3)Word automatically indents a number or a bullet at this inch measurement. a.0.10” b.0.15” c.0.20” d.0.25” 3)Word automatically indents a number or a bullet at this inch measurement. a.0.10” b.0.15” c.0.20” d.0.25” 2)This is the default line spacing setting. a.1 b.1.15 c.1.08 d.1.5 2)This is the default line spacing setting. a.1 b.1.15 c.1.08 d.1.5 4)Press these keys to display the Reveal Formatting task pane. a.Shift + F1 b.Ctrl + F1 c.Alt + F1 d.F1 4)Press these keys to display the Reveal Formatting task pane. a.Shift + F1 b.Ctrl + F1 c.Alt + F1 d.F1 Next Question Next Slide Answer