Electronic Resources Management The home-grown perspective Andrew K. Pace Head, Systems NCSU Libraries

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Presentation transcript:

Electronic Resources Management The home-grown perspective Andrew K. Pace Head, Systems NCSU Libraries

Classic Integrated System MARC Records item holdings serial holdings Patron Records circ transactions reserve records Acquisitions Records websites (856) e-books e-journals databases datasets WEBPAC Patron self- service Serials Control Records SERIALS!!!!

Dis-integrated Library System websites (856) e-books e-journals databases alpha list of databases subject list of databases e-journal finder Serials Solutions TDNet web subject guides Licensing Files ILL Files Collection Management Files Helpdesk Files Statistical Files institutional repository Authentication & Authorization MyLibrary alert services SFXOpenly

NCSU Libraries E-Matrix July 1999 – NCSU “E-Shepherding” specification written (and shelved) – the square peg and round hole era  “ERM” begins to emerge; DLIF-ERMI takes shape Fall 2002 – electronic resources in the catalog; E-Journal Finder; SFX; Licensing database; Collection Management OASIS database  E-Matrix begins to emerge

Electronic Resource Management THE WEB HUB:

NCSU Libraries E-Matrix An ad hoc committee charge The ad hoc E-Matrix Committee will implement a prototype electronic resources management system to support acquisition and licensing, collection management, and resource discovery for the Libraries' electronic resources [and all the print journals, too, please]

licensing statistics subscription info technical support remote access evaluative data PRESENTATION LAYER ADMINISTRATIVE METADATAADMINISTRATIVE METADATA E-MATRIXE-MATRIX ILSILS Other Databases: E-journal finder ETDs Instn’l Repository Etc. DATA HOOKS Website Catalog E-resources Alert Services Local DBs & Collections Digital Archives Data Repos- itories vendor data Evaluative Tools E-MATRIX

E-matrix Challenges Public interface is secondary concern Leveraging existing data—all of it! Embrace the serial work Workflow, Workflow, Workflow Avoid solutions looking for problem

Solve Only Known Problems Can the library ILL this pdf article? How do we manage subscription agent changes? How does Acquisitions schedule renewals for 50 different providers? How do we represent an embargo period? How do I inform all the stake-holders in the library any time there is a change? etc….

Some expected (and unexpected) discoveries Non-standard data ain’t so bad (SFX KB, acquisitions, serials, etc.) Standard data ain’t as good as you think it is There’s a reason no one has provided a definitive solution for expressing the “serial work” ERM strongly suggests radical changes to technical services workflow There’s as much data about data as there is data (at least it seems that way)

“It’s the seriality, stupid”

E-matrix / ERM Future Taking the “E” out of E-matrix Is the ILS superfluous? Is MARC dead? Will libraries or their vendors corner the ERM market? Are we going to share the code? Would we do it again?

Yes, we would do it again The Serial Work Migration of / Interoperability with existing data Putting our development dollars where our collections dollars are

Thank you. Andrew K. Pace Head, Systems North Carolina State University Libraries