Transactions Module Museum Victoria Dianne J Bray 2008 EMu Users Meeting Te Papa Tongarewa.

Slides:

Advertisements

Similar presentations

Collections Management Software for Museums and Archives r e d i s c o v e r y s o f t w a r e. c o m O V E R V I E W P R E S E N T A T I O N.

Advertisements

EMu MODULE MATTERS Collection events and Sites To merge or not to merge……. Dianne J Bray Museum Victoria Melbourne, Australia.

Pest Management & EMu Notifications Deborah Hill & Mark Bradley.

1.Requirements, specifications, release 2.Exhibition test 3.Customisation 4.Roll out – changing work processes 5.Success 6.Looking forward 7.Questions?

ITSF STORE BUSINESS SOLUTION PRESENTATION. STORE MODULE INCLUDES: Material Management Purchasing Components Handling Shipments Receiving of parts Store.

Case Studies KE Projects around the world Alan Brooks KE Software.

Controlled Online Accounting General Ledger and Adjustments.

NextGen Budgeting Presented by: Julie Carroll Local Government Corporation Resource 2014.

What is New in Inventory & Purchasing? Presented by: Derek Kratz.

DNA and tissue issues – databasing genetic resources at Museum Victoria Dianne Bray & Joanna Sumner Sciences, Museum Victoria 2014 Global EMu User Conference.

EMu and the Natural Sciences at Museum Victoria Dermot A. Henry Manager, Natural Science Collections Museum Victoria, Melbourne.

NYBG + KE EMu The New York Botanical Garden + KE EMu Melissa Tulig Botanical Information Management.

Collections Management Museums The EMu Community Ian Turnbull Chief Operating Officer KE Software.

Collections Management 2008 EMu Users Meeting KE EMu Web (Statistics and Interesting Facts) & Web Case Study – Hull Museums Nick Margiolakis KE Software.

Loans Management at the Natural History Museum Dave Smith UK EMu Users Group Meeting th April 2007.

The Ian Potter Museum of Art (the Potter) – a snapshot University’s only art museum 16,000+ objects in the collection ranging from Classical Antiquity.

Collections Management Museums EMu – Data Cleaning with EMu Data Cleaning with EMu Warren Hindley.

National Museum of Australia Managing Exhibitions with EMu Latvian silver-coloured metal brooch with amber coloured bead Photo: George Serras.

Cash Receipts, Wire Transfers and Zero Balance Account TCRs Downtime Procedures for Fiscal Year 2007 Presented By: Susan Porte Senior Accountant.

Jewelry Inventory Management Software Your Logo Here Welcome to a demonstration of Del Mar Data Systems Jewelry Inventory Management.

Wet Specimen Collections and Alcohol Management A presentation by Giselle Stanton Collection Information - Standards and Support Collection Information.

ProcureAZ 11 Invoices.

What’s Happening? EMu Activity In Europe, the Middle East and Australasia Andrew Brown KE Software.

Transaction Pains Managing Object ‘Activities’ for Exhibitions and Conservation ‘Ursa’ Lee-Anne Raymond Collection Information Systems Museum Victoria.

Completion of the Accounting Cycle. Accounting Cycle During Period Collect transaction data from business documents Analyze transactions and journalize.

INVENTORY & ORDER PROCESSING

SAP R/3 Materials Management Module

Adjustments and Year-End Procedures

Collections Management Museums The EMu Community Ian Turnbull Chief Operating Officer, KE Software.

PROJECT ORIENTED ORGANIZATIONS / INSTITUTIONS IMPORTANCE OF ACCOUNTING SOFTWARE (PEACHTREE) Course Coordinator DR. ANSAR ALI NOOR.

Project Opal Digital Asset Management. Outline What is digital asset management? Timeline of NMA’s development / research into digital asset management.

FMNH Transaction Module Custom designed module to handle loans, transactions, accessions and external movements related to all transactions.

©2008 TTW Where “Lean” principles are considered common sense and are implemented with a passion! Product Training Purchase Invoices.

Open source administration software for education research administration Awards Module Susan Mundt, University of Arizona KCC Award Subcommittee Co-Lead.

1 Appsconsultant.com Oracle Payables Processes Enter suppliers in GPS Enter invoice / Match to Advances/Accruals Create accounting entries Transfer information.

Get your hands dirty cleaning data European EMu Users Meeting, 3rd June. - Elizabeth Bruton, Museum of the History of Science, Oxford

Manage Curriculum Materials (Hardcopy). Overview Request for more textbooks/materials from CDD (Existing material) Recommend new books to CDD (New material)

 SAP AG 2003 Goods Receipts and Goods Issues Stock Transfers Physical Inventory Warehouse Reporting Contents: Inventory Transactions.

Biscayne National Park Bio Blitz April 30, What are curatorial requirements? Curatorial requirements are those actions which researchers who collect.

Capital Asset Management May 14, 2008 Today’s Presenters: Anna Jensen, Director of Auxiliary Accounting, Capital Asset Management, Accounts Receivable,

BANNER TRAINING FOR DEPARTMENT HEADS SELF SERVICE AND BANNER ADMIN.

Capital Asset Management November 18, 2008 Today’s Presenters: Shelley Pierce, Lead SME San Joaquin Delta College Boyd Shumaker, Testing Coordinator Michigan.

Customers and Sales Controlled Online Accounting.

Biocode Field Information Management System (FIMS) John Deck, UC Berkeley TDWG, 2014.

EMu Interface and the Web Clear identification of web fields for users and administrators Visual identifier of the web presentations in EMu, ie Collection.

KE Software presentation at: Icelandic Institute of Natural History 9 September 2005.

KE EMu for Cataloguers Unit objectives: Introduction to KE EMu KE EMu terms and definitions What are the KE EMu modules What is Catalog.

IdentiTrip Key Features & Benefits All data imported from MIS system Quick MIS upload annually for new intake and class changes No manual input of pupil.

Managing Collections and Media in the EMu Catalogue Philip Edgar Museum of New Zealand Te Papa Tongarewa.

KE EMu, the world’s premier collections management software.

A superior collections management system for the world’s largest: Museums Art Galleries Historical Societies Herbaria Botanic Gardens KE EMu.

KE EMu Collection Management Training Page 1 KE EMu Collection Management Training

Prepared by the Idaho Commission for Libraries and made possible with funds Through the Institute of Museum and Library Services LiLI Unlimited Overview.

Or how to make 11=1 Dr Penny Berents Australian Museum EMu Project.

Collections Management A superior collections management system for the world’s largest: Museums Art Galleries Historical Societies Herbaria Botanic Gardens.

Auditing the Sales and Collections Cycle Chapter 14.

Notes: **A Row is considered one Record. **A Column is a Field. A Database is…  an organized set of stored information usually on one topic  a collection.

KE EMu Cataloging Training Page 1 KE EMu for Cataloguers

Company File Setup and Maintenance Chapter 6. PAGE REF #CHAPTER 6: Company Setup SLIDE # 2 2 Objectives Use the EasyStep Interview to setup your company.

Museum Property Overview

Completion of the Accounting Cycle

Web Application User Guide

To start the presentation

Inward Material Movement

Acquisition Module Workflow

Product Training Purchase Invoices

Product Training RMA Where “Lean” principles are considered common sense and are implemented with a passion! ©2008 TTW.

Process Exchange Transactions Activity

Module 4: CITES and Scientific Institutions

Posting Settings in DYNAMICS GP

Presentation transcript:

Transactions Module Museum Victoria Dianne J Bray 2008 EMu Users Meeting Te Papa Tongarewa

Major Requirements Primarily for Natural Science transactions Manage transactions other than loans Manage loans of uncatalogued objects Manage partial returns of inward and outward loans Manage specific parts of a single catalogue record Existing Accessions Module retained

Need to manage data associated with: Outward donations, exchanges, tissue grants (from Tissue Collection) Partial loan returns – Nat Sci loans may be returned over a period of time Donations or loans of specimen parts or parts of specimen lots, including tissue and mineral grants for destructive analysis Incoming loans –Record other institution Catalogue numbers and taxon information –Exhibition objects

Existing Loans Module Object Tab Currently, data in Notes field must be manually entered into Loan Notes field on Catalogue Collection Management Tab Ethanol-fixed specimens loaned for comparative examination. Approval given for a small sample of muscle tissue to be removed from each specimen for molecular study.

Existing Catalogue Module Collection Management Tab Loans Module Summary data – implies that entire lot is on loan Information manually entered – only 2 of 5 specimens on loan

Specimen parts granted for molecular research Limbs from crustaceans specimens granted for molecular research

Loans Object Tab

Catalogue record

New and modified tabs Transactions Module – new and modified tabs SummaryDocumentation TransactionDates Objects (C)Items (U) RelationshipsReturns Compliance Valuation Catalogue Module Collection Management Tab – modified Transaction Tab – new Transactions Module – existing tabs FinanceMultimedia NotesAdmin SecurityTasks Movements

Summary

Transaction Four people may be involved in a loan

Dates

Documentation

Compliance The export of Australian native fauna controlled by Aust Govt legislation. Arsenic may have been used in the preparation of very old Nat Sci specimens

Related transactions To track all invoice numbers relating to partial loan returns and loan transfers

Objects – Catalogued Nat Sci – a specimen lot may contain one or more specimens and not all specimens may be sent on loan. Tissue sample or mineral crystal may be granted for destructive analysis

Items – uncatalogued To record information on uncatalogued exhibition objects and inward Nat Sci loans (all outgoing Nat Sci specimens must be catalogued).

Loan Returns Tracks partial returns of catalogued and uncatalogued objects Object data mirrored from Objects (C) and Objects (U) tabs

Valuations Object data mirrored from Objects (C) and Objects (U) tabs Total value auto calculated

New Catalogue Transactions Tab

MV Transactions Module Thank you Dianne J Bray Senior Collections Manager Vertebrate Collections Museum Victoria Melbourne Victoria Australia