Chapter 3 Designing a Newsletter Microsoft Publisher 2010 Chapter 3 Designing a Newsletter

Objectives Describe the advantages of using a newsletter medium and identify the steps in its design process Edit a newsletter template and navigate pages Set page options Edit a masthead Import text files Continue a story across pages and insert continued notices Customize the Ribbon Designing a Newsletter

Objectives Use Publisher’s Edit Story in Microsoft Word feature Select adjacent objects by dragging Insert Page Parts Edit sidebars and pull quotes Insert and edit coupons and patterns Duplicate a graphic and flip it Drag and drop text Hyphenate stories Create a template with property changes Designing a Newsletter

Project – Newsletter Designing a Newsletter

General Project Guidelines Decide on the purpose and audience Plan for the layout and printing Research the topic as it relates to your purpose, and gather data Create the first draft Proofread and revise the newsletter Designing a Newsletter

Setting Page Options Click the Options button (Page Design tab | Template group) to display the Page Content dialog box Click the Columns box arrow to display the choices Select the desired number of columns Click the OK button to change the options for the page Designing a Newsletter

Setting Page Options Designing a Newsletter

Editing Text Click the placeholder text to select it Type the desired text Designing a Newsletter

Importing a Text File Click the text to replace with the imported text Click the Insert File button (Insert tab | Text group) to display the Insert Text dialog box Navigate to the desired insert location Double-click the file containing the text you wish to insert If the story is too long to fit in the text box, click the No button in the Microsoft Publisher dialog box Designing a Newsletter

Importing a Text File Designing a Newsletter

Continuing a Story across Pages As Publisher moves from story to story, click the No button until you arrive at the desired text box to include the remainder of the story Click the Yes button to continue the story in the selected text box Designing a Newsletter

Continuing a Story across Pages Designing a Newsletter

Manually Continuing the Story across Pages Scroll to the lower-right corner of the page, and if necessary, click the last column nearest the bottom-right of the page Click the Text in Overflow button to display the pitcher mouse pointer Display the page on which you wish to continue the story Click the text in the story you wish to continue the original story Designing a Newsletter

Manually Continuing the Story across Pages Designing a Newsletter

Formatting with Continued Notices Right-click the text that will be continued on the next page to display the shortcut menu Click Format Text Box to display the Format Text Box dialog box Click the Text Box tab to display its settings Click to display a check mark in the Include “Continued on page …” check box Click the OK button to insert the continued notice Right-click the text box where the story flows to display the shortcut menu Designing a Newsletter

Formatting with Continued Notices Click Format Text Box on the shortcut menu to display the Format Text Box dialog box Click the Text Box tab to display its settings Click to display a check mark in the Include “Continued from page …” check box Click the OK button to insert the continued from notice Designing a Newsletter

Formatting with Continued Notices Designing a Newsletter

Customizing the Publisher Ribbon Click File on the Ribbon to open the Backstage view and then click the Options command to display the Publisher Options dialog box Click the Customize Ribbon button to display the Customize the Ribbon gallery Click the ‘Choose commands from’ box arrow to view the list of commands Click Commands Not in the Ribbon to display the list Designing a Newsletter

Customizing the Publisher Ribbon Select the command you wish to add Click the location in the list of tabs on the right to choose the tab group for the new button If desired, click the New Group button to create a new group Click the Add button to add the selected command to the new group Click the OK button to close the dialog box and create the custom group Designing a Newsletter

Customizing the Publisher Ribbon Designing a Newsletter

Editing a Story in Microsoft Word Add the Edit Story in Microsoft Word button to the Ribbon Select the text to update Click the Edit Story in Microsoft Word button on the Ribbon to open the selected story in Microsoft Word Designing a Newsletter

Quitting Word and Returning to Publisher Click the Close button on the title bar of the document to quit Word Right-click the text to display the shortcut menu and then click Best Fit to autofit the text Designing a Newsletter

Deleting and Widening Columns Point to the column you wish to delete When the boundary appears, click it and then press the DELETE key To resize a column, click the text box and then drag a sizing handle to widen it The current width is noted on the status bar Designing a Newsletter

Deleting and Widening Columns Designing a Newsletter

Replacing a Graphic Using the Shortcut Menu Click the graphic to replace Right-click the graphic to display the shortcut menu, and then point to Change Picture to display its submenu Click Change Picture on the submenu to display the Insert Picture dialog box Navigate to the desired insert location Double-click the file to insert Click outside the picture to view the insertion Designing a Newsletter

Replacing a Graphic Using the Shortcut Menu Designing a Newsletter

Selecting Adjacent Objects by Dragging Starting above and to the left of the first object to select, drag down and to the right to select all desired objects Designing a Newsletter

Inserting a Pull Quote Click the Page Parts button (Insert tab | Building Blocks group) to display the gallery Click the desired pull quote to insert it Designing a Newsletter

Inserting a Pull Quote Designing a Newsletter

Duplicating a Graphic CTRL+SHIFT+DRAG the graphic from the original location to the location to which you wish to copy it Designing a Newsletter

Flipping a Graphic With the graphic to flip selected, click the Rotate button (Drawing Tools Format tab | Arrange group) to display the gallery Click Flip Horizontally or Flip Vertically to flip the selected graphic Designing a Newsletter

Flipping a Graphic Designing a Newsletter

Inserting and Formatting a Coupon Click the Advertisements button (Insert tab | Building Blocks group) to display the gallery Click the desired coupon in the Coupons area Drag the border of the coupon to the desired location Drag the sizing handle to resize the coupon Designing a Newsletter

Inserting and Formatting a Coupon Designing a Newsletter

Dragging and Dropping Text Select the text you wish to drag and drop Drag the selection to the desired location Release the mouse button to move the selected text to the location of the mouse pointer Designing a Newsletter

Dragging and Dropping Text Designing a Newsletter

Checking Hyphenation Click the Hyphenation button (Text Box Tools Format tab | Text group) to display the Hyphenation dialog box Click to remove the check mark in the ‘Automatically hyphenate this story’ check box Click the Manual button to hyphenate the story manually As Publisher moves through the story, click the Yes or No button using the hyphenation rules Designing a Newsletter

Checking Hyphenation Designing a Newsletter

Creating a Template with Property Changes Click File on the Ribbon to open the Backstage view Click the Save As command to display the Save As dialog box Type the desired publication name in the File name text box Click the ‘Save as type’ box arrow to display the list of file types Click Publisher Template (*.pub) to choose to save the publication as a template Designing a Newsletter

Creating a Template with Property Changes Navigate to the desired save location If your name does not appear next to the word, Authors, in the lower portion of the dialog box, double-click the text and then type your name to replace the text Click the Tags box and then type the desired tag words Click the Save button to save the template Designing a Newsletter

Creating a Template with Property Changes Designing a Newsletter

Chapter Summary Describe the advantages of using a newsletter medium and identify the steps in its design process Edit a newsletter template and navigate pages Set page options Edit a masthead Import text files Continue a story across pages and insert continued notices Customize the Ribbon Designing a Newsletter

Chapter Summary Use Publisher’s Edit Story in Microsoft Word feature Select adjacent objects by dragging Insert Page Parts Edit sidebars and pull quotes Insert and edit coupons and patterns Duplicate a graphic and flip it Drag and drop text Hyphenate stories Create a template with property changes Designing a Newsletter

Microsoft Publisher 2010 Chapter 3 Complete