Interim Ministerial Delivery Unit Ministry of Water 12th September, CONFIDENTIAL AND PROPRIETARY Any use of this material without specific permission of TDV is strictly prohibited National Key Result Area (NKRA) Water Presentation to the DPG - Water

111 1 Contents 1. BRN Initiative Overview 2. NKRA- Water Implementation 3. Strategic Action Undertaken 4. KPI Status 5. Funding Status 6. Challenges 7. Budget Gap 8. Summary of issues of BRN activities

BRN Initiative Overview Two main streams were developed in lab to address rural water supply as follows; Stream 01: Addresses new projects, rehabilitation and extensions with enablers. Steam 02: Addresses Operation and maintenances of the water infrastructure in the rural community, including establishment of COWSOs, dedicated ware houses (Centre of Excellency) After thorough analysis of data 48,000 Water Lab came up with about 1,810 sub-projects to be implemented under Big Results Now Initiative aiming to raise the rural water coverage from 40% to 67% by This will have an impact to a population of 15.4 Million people and will require a total budget of 1.45 trillion Tshs where by the government will contribute Tshs 729 billion and the rest will come from Communities and Development Partners. Implementation is expected to start in the budget year 2013/2014 for three years consecutively to 2015/2016.

333 3 To address this, two major work streams have been deployed as part of the Programme to achieve the target, with a set of enablers to facilitate their execution Projects 67% Maji coverage Performance Management & Improving Delivery Improve & Optimize Procurement Streamlined & Integrated Data Management Improve Delivery Capability Enablers 2 SAFI Finance Programme 1 SAFI Capabilities Programme 3 SAFI Technical Programme 2 SAFI Process Programme 4 1 New Infrastructure Projects Extend Coverage of Existing Infrastructure Rehabilitate Degraded Infrastructure O&M SOURCE: Water Lab

4 2.0 NKRA- Water Implementation Objectives: Achieve sustained rural water coverage of 67% by 2015 through effective project execution, operations and maintenance. Objectives: Achieve sustained rural water coverage of 67% by 2015 through effective project execution, operations and maintenance. Big Results by 2015: Sustaining water supply to 15.2 mil people Restoring water supply to 5.3 mil people Extending water supply to 7 mil new users Big Results by 2015: Sustaining water supply to 15.2 mil people Restoring water supply to 5.3 mil people Extending water supply to 7 mil new users Institutional Set Up: MDU with a total of 9 staff established 12/07/13 1 st Steering Committee Meeting held 16/08/2013 with members from MoF, PMO-RALG, PO-PC, PPRA, EWURA, PO-PSM and PDB Institutional Set Up: MDU with a total of 9 staff established 12/07/13 1 st Steering Committee Meeting held 16/08/2013 with members from MoF, PMO-RALG, PO-PC, PPRA, EWURA, PO-PSM and PDB Water

5 55% 67% The NKRA Water Lab seeks to achieve sustained rural water coverage of 67% by 2015 through effective project execution, operations and maintenance SOURCE: Water Lab … means impacting a large number of rural population Reaching the 2015 target … Population with water access (mil) Sustaining supply to existing 15.2 million people through good Operations & Maintenance Restoring water to 5.3 million people who have degraded infrastructure through Rehabilitation Projects Supplying water to 7 million new water users through New & Extension Projects 2015 Target Actual Baseline 2012 Assumed Baseline 20.5 Note: Rural population in 2012 is 37.6 million (based on a 3% growth) and similarly projected to be at 41.1 million in %

666 6 In total, 15.4 mil rural Tanzanians can gain access to water by 2015, surpassing the lab target and reaching 74% Coverage Current water coverage Current water coverage (2012) Coverage by (67%) NKRA Target / / /16 Population, millions (2015 exp) Existing User Rehabilitation New InfrastructureNew InfrastructureNew InfrastructureNew Infrastructure Extension 54%71%74% 40% SOURCE: Water Lab – New & Rehab work stream 7.1 % coverage of rural population (estimated m)

777 7 The BRN Lab. was finalized and the following strategic actions undertaken: Awareness creation at MoW, where MoW Management was informed about BRN and discussed thoroughly on 9 th May 2013, followed by the Ministerial Meeting. MoW in collaboration with PMO–RALG organized a National Water Experts meeting in Dodoma on th May, 2013, whereby all RS Water Advisors were involved. During the session, baseline status of water projects and priority projects were established; ▪ Organizing Water Sector Stakeholders’ meeting: The meeting was organized in Arusha in 3-7 th June, 2013 attended by participants from MoW, PMO–RALG, BWOs, MD-UWSAs, RS- Secretariats, DEDs, CWEs, Water Projects Contractors and Consultants, and agreed on : - The MoU was signed to Implement BRN strategic plan based on (KPIs) between MoW, PMO–RALG, RS, DEDs, CWEs; 3.0 BRN Preparation and Strategic Actions

It was agreed to wave out the No-objection (NO) condition for projects implemented under BRN. - Community contribution should no longer be an obstacle condition for the implementation of any project under BRN. - Any project can start at limited funds, no need of waiting until the project is fully financed. - Contactors and Consultants for exploration of boreholes will be responsible and paid as per water explored. ▪ Regional and District Commissioners meeting in Dodoma The BRN idea was further shared to the Regional and District Commissioners in the country at a meeting organized and held on June, 2013 in Dodoma; MoUs were signed between MoW/PMO–RALG and those Commissioners for a harmonized implementation of BRN. 3.0 BRN Preparation and Strategic Actions undertaken (cont…)

999 9 An interim Ministerial Delivery Unit has been established with 9 officers, who have started their new assignment with clear objectives; they are responsible for an overall follow-up of Big Results Now (BRN) achievement, based on the developed and signed KPIs at various levels of implementation. MoW is strengthening the Zonal Management Systems under RWSS. - Five operational zones have been established, and an implementation follow up team appointed, which resumed responsibility in the first week of July MoW Directors and Heads of Units have been assigned specific regions for follow-ups of BRN projects. Establishment of Regional Delivery Unit: Regions are in the preparation of Regional Delivery Unit as directed. So far 5 regions already established. MoW appointed Officers who have been assigned regions on temporary basis to strengthen the implementation of BRN in the respective LGAs. 3.1 Strengthening Implementation of BRN at Ministerial, Zonal and Regional Level

10 No.KPI for 2013UnitBaseline Target 2013/14 (FY ) Actual (YTD)) % Achieved Remarks T1% of population covered in rural areas% In good pace T2 Number of people in rural provided with water access (millions) No An increase of 662,000 people for one months T3 % of expenditure covered by Tariff collections %06000 Tools for tracking tariff expenditure at village level prepared and ready for use from Sept Number of Water Points Completed (incremental); through extended coverage of existing Infrastructure Details : KPI Defined based on BRN 28 Capped Borehole Projects and 12 Underutilized Dams Projects awarded Water Points Designs are ready, awaiting funds for projects to be implemented; procurement process done awaiting contract signing 1.2 Number of Water Points Rehabilitated (incremental); through rehabilitation of degraded Infrastructure Details : KPI Defined based on BRN 159 Rehab Projects awarded Water Points 06,01700 List of degraded parts identified, procurement on progress. Repair works to follow soon. 4.0 KPI Status (As of July, 2013)

11 No.KPI for 2013UnitBaseline Target 2013 (FY ) Actual (YTD) % Achieved Remarks 1.3 Number of Water Points Completed (incremental); through new Infrastructure (1st batch of 5 villages under the 10 village projects) Details : KPI Defined based on BRN 40 KASHWASA, 6 National Water Projects (1 MAKONDE & 5 NWP2), 3 Solar Pump Projects Awarded Water Points 019,4942, No objection at LGAs removed; RCs and DCs are committed to BRN projects; and Sense of ownership from villagers on water projects observed 2.1 Number of Villages with COWSOs and Notice Boards deployed and operational (incremental) Villages1472, A total of 38 COWSOs are on final stage of being established and to be publicized by Sept Number of Centers of Excellence (COEs) / Warehouses deployed and operational (incremental) COEs03600 Establishment of COEs await deployment of technicians and fully operation of COWSOs. Syndication made to DPs to facilitate establishment of self supporting Brigade centres by involving private sectors. 2.3 Additional technicians recruited, trained and deployed for operation (incremental) Tech- nicians In addition to 39 technicians transferred from Water Basin to LGAs; 25 Engineers have been deployed to RSs KPI Status (Cont……)

12 No.KPI for 2013UnitBaseline Target 2013 (FY ) Actual (YTD) % Achieved Remarks 3.1 Completing set up of Integration Analysis by December 2013 % ToR to procure Consultant prepared, and to start the work by Sept Completing set up of Systems Testing by December 2014 %000N/A This KPI will be assessed in the next financial year 3.3 Completing setup of Database by June 2015 %000N/A This KPI will be assessed in the next financial year 3.4 % of Projects Procured within timeline Details : (1) 253 Kundi 1, 617 Kundi 2 & 160 Kundi 3 Projects to be procured within 97 Days for Construction Works component (2) 160 Kundi 3 Projects to be procured within 128 days for Consultant works % Procurement period for Works reduced from 265 days to 90 days. All approvals delegated to the LGAs 3.5 Establishment of KPI System by September 2013 Details : MoW to formulate an Add-on Civil-Servant Grading function to KPI Tracking System, the system should be able to Grade Each Council Director and Council Engineer’s performance based on their overall achievements %0100 Tools for tracking delivery and performance of LGAs prepared and signed. Trial ranking for the 1 st batch of 5 villages to be done by Sept KPI Status

13 No.KPI for 2013UnitBaseline Target 2013 (FY ) Actual (YTD) % Achieved Remarks 3.6 Establishment of Grading System by October, 2014 %0% N/A 3.7 Establishment of Recognition System by March 2015 %0% N/A OVERALL SCORE25% KPI Status

14 No.Initiative R’ment 2013/14 Lab (TShs. Million) R’ment 2013/14 MoWt (TShs. Million) Approved MoWt 2013/14 (TShs. Million) BRN R’ment Q1 (TShs. Million) Disburs- ed to Date (TShs. Million) Disburse- ment as % of BRN R’ment Q1 Remarks 1. Completing 10 Village programme 292, ,344 60,138 None 2. To construct water infrastructure from the existing boreholes in 12 earmarked villages 8,000 4,483 1,793 None 3. To construct water infrastructure from 9 existing Dams in a total of 9 areas picked from 7 regions 14,521 14,1725,669None 4. Implementation of Quick win projects 95,000 65,562 32,781 None 5. Rehabilitation and Implementation of on going projects 23, None 6.Capacity Building of LGAs 29,674 11, None 5.0 Funding Status (As of July, 2013)

15 No.Initiative R’ment 2013/14 Lab (TShs. Million) R’ment 2013/14 MoWt (TShs. Million) Approved MoWt 2013/14 (TShs. Million) BRN R’ment Q1 (TShs. Million) Disburs- ed to Date (TShs. Million) Disburse- ment as % of BRN R’ment Q1 Remarks 7Monitoring of the projects1, None TOTAL 270, None 8. To provide water service to 100 villages along Kahama Shinyanga pipeline project in Mwanza and Shinyanga Regions 10,0003,605500None Project will be implemented in coming Financial Years Funding Status (contd…)

16 No Implementation Challenges Initiative (s)Taken to Address the Challenges Proposed Solutions 1.Delay in Cash Flow from MoF Action and cash flow plan for implementation of projects has been prepared and presented to MoF to enable fast release of fund MoF to make use of action plan and cash flow plan prepared by the MoW 2.Budget GapMoW has presented the budget gap to PDB and development partners. Discussion are in progress with DFID, JICA, AFDB and WB Coordinated effort is required between MoW, MoF and PDB to ensure the gap is filled in time 3.Recruitment and Hiring of Staff Draft cabinet paper to fast track direct recruitment for the water sector has been prepared The cabinet to consider the need for direct employment in water sector 4.Procurement of Consultancy and Works Removal of ministerial approval in procurement of consultant and contractors at LGAs PPRA to train LGAs on proper procurement process which will suit BRN implementation of projects 6.0 Challenges

Budget Gap From the total budget of Tshs 1.45 trillion, the Government will contribute Tshs. 729 billion and the rest will come from Communities and Development Partners. For the year 2013/2014 the total budget required is Tshs billion where the government commitment is Tshs billion and the required budget to fill the gap is Tshs billion. The slight increase in gap is due to the actual cost calculated from designs, pull-up of 5 villages from the BRN second year to first year, depreciation of shilling and those projects which if implemented can also bring Big Results to the people. For the year 2013/2014 the Ministry of Water will appreciate commitment from various Development Partners to fill the gap of Tshs billion.

Summary of issues of BRN activities  General status of implementation of the Water Sector KPIs have reached to 25 % of the target of the year 2013/14 in the duration of one month.  Syndication of BRN procedures of implementation with RCs and DCs have received positive reaction, on high level of commitment and ownership which helped to speed up construction of new on-going projects at LGA level.  Some of the factors which need to addressed in order to speed up implementation of water sector BRN activities in future are: Human resources gap of 4,300 professionals at LGA, RS and MoW headquarter, RS water sector manpower setup, untimely cash flow disbursement and Budget gap of Tshs billion.  Manpower succession plan program at all levels of BRN implementation is highly recommended in order to sustain BRN implementation results.

19 Working hand-in-hand we can achieve the impossible … … More water for our rural communities is closer than we think!!! THANK YOU!