Today We Will Design pivot tables to analyze performance data Use Report Card by Standard to develop individual improvement plans.

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Presentation transcript:

Today We Will Design pivot tables to analyze performance data Use Report Card by Standard to develop individual improvement plans

Pivot Tables Determine what information you will want in your reports Extract the data from Thinkgate into an Excel spreadsheet

Administration DateAssessment Course Assess ment Score School ID Studen t ID Teacher Name 01/16/2014 AP41 - Horticulture I Teacher 1 01/16/2014 AP41 - Horticulture I Teacher 1 01/16/2014 AP41 - Horticulture I Teacher 1 01/16/2014 AP41 - Horticulture I Teacher 1

Adding columns/formulas Proficiency Click in the column you want to place your proficiency Enter the formula for proficiency =IF(C2>76,2,1) Auto fill the column (drag or double click on the +)

Text to Columns Highlight the entire column containing “words” that should be numbers Click the Data tab Select Text to Columns Click the Finish button when the Wizard is displayed

Running a Pivot Table Highlight your worksheet Click on “Insert” tab and choose “Pivot Table” Click OK

In Excel 2010, check the data items you want in your table Move them to the correct area of the table (row, column, value)

Customizing Your Basic Pivot Table

Tools to Use to Customize Reports VLOOKUP Conditional Formatting Find/Replace Borders

VLOOKUP Copy the worksheet with the info you want to use Paste Special, Values into a new worksheet Remove info you don’t want or need Rename Worksheet as __________ Lookup

Conditional Formatting Highlight row or column needing the formatting Choose Conditional Formatting from the ribbon Enter when formatting is needed and how to format

Practice Open the Demo File or one of your own Build the following Pivot tables LEA % Proficiency by Course Proficiency by School, Teacher, Course, LEA Create a VLOOKUP table using the first table you built

Report Card by Standard Report in Thinkgate Easy to generate Shows the average score for each standard

Report Card by Standard Use the Report Engine in Thinkgate Run the Report Card by Standard Choose Teacher Horizontal View Export into Excel Open a new Workbook Copy Standards from Blueprint into Worksheet Copy and paste one teacher’s results; name worksheet Open another Worksheet and repeat

AU10 Agriscience Applications ObjectiveCourse Weight Standard Average Score 1.015% Understand the history, opportunities and structure of organizations related to the agriscience industry % 1.028% Understand effective leadership and communication skills % 1.037% Understand the importance of SAE to work-based learning % 2.015% Understand the history of global agriculture % 2.023% Compare the current and future issues in global agriculture % 3.013% Remember careers in the plant industry % 3.025% Understand biotechnology in the plant industry % 3.038% Understand basic horticultural (ornamental, fruit and vegetable) and agronomic principles and practices % 3.042% Remember tools and their safety practices related to the plant industry % 4.013% Remember careers in the animal industry % 4.023% Understand biotechnology in the animal industry %

Use the custom blueprints to guide staff development Can work individually or in program area groups Can also produce a report with LEA average score by standard

QUESTIONS?