1. Tables in PowerPoint
MOAC Lesson 5

2. Table
An arrangement of columns and rows used to organize data (John Wiley & Sons, Inc., 2012)
Cell: intersection of a row and a column
Row: horizontal
Column: Vertical

3. Inserting Tables
The easiest way is to click the Insert Table icon in the placeholder(John Wiley & Sons, Inc., 2012)
By default, the column widths are only as wide as the placeholder

4. Drawing a Table
Option you can use to create a table and insert columns and rows where you want them (John Wiley & Sons, Inc., 2012)
Allows the user to insert uneven columns and rows

5. Inserting an Excel Spreadsheet
Worksheet: A document used to manipulate numerical data (John Wiley & Sons, Inc., 2012)
Embedded Worksheet: insert data so that it can be edited using its original application (John Wiley & Sons, Inc., 2012)
Double click on the worksheet to edit

6. Inserting an Excel Spreadsheet
If the spreadsheet has already been created in Excel, you can:
Copy and Paste from Excel to PowerPoint
Data can then only be edited as if it were a table, not a spreadsheet
Copy and use Paste Special as a Workbook Object
Spreadsheet is embedded and can be edited as if it were a workbook
No changes will be made to the actual Excel file

7. Inserting an Excel Spreadsheet
Copy and Paste Special as a Linked object
Link: data maintains its connection to the source (Excel spreadsheet) document (John Wiley & Sons, Inc., 2012)
Insert as an object
Anything that is copied and/or cut, is placed on the clipboard, which can be used to paste information onto a slide

8. Modifying a Table Layout
Use the Table Tools Layout Tab to modify the tables’ layout
Insert/Delete rows/columns
Adjust row/column/cell height/width
Change alignment/text direction
Split/merge cells
Merge: To combine two or more cells to create a larger cell
Split: To make one cell become multiple cells

9. Rearranging Columns/Rows
Create a new column/row before you drag and drop, if a you do not, you will delete the existing data
Create a new column/row before you Copy and Paste data to it

10. Resizing Columns and Rows
Click and drag cell borders
Double click the border so that the width is automatically adjusted so that the column will only be as wide as the text
Does not work with row height
Distribute rows/columns will automatically adjust the row height/column widths of the table so that all row heights are the same and all column widths are the same

11. Formatting Tables Table Tools Design: (displays formatting options)
Quick Styles
Table Styles
Borders
Effects

12. Modifying Alignment and Orientation
Alignment: refers to the way that text is aligned in a cell (top, middle, bottom, left, right, center)
Default Alignment is top (John Wiley & Sons, Inc., 2012)
It is standard to use bottom alignment for column headings if there are multiple lines of text (John Wiley & Sons, Inc., 2012)
Orientation: refers to how is rotated (Text Direction)

13. Quick Styles
set of preset formatting that can be applied to a table (John Wiley & Sons, Inc., 2012)
Same as Table Styles
Colors will change depending on the theme applied to the PowerPoint
To remove formatting from a table, choose the More button under the Table Styles (Quick Styles Gallery) and then choose Clear Table

14. Shading
A background color for table cells (John Wiley & Sons, Inc., 2012)
Located on the Table Tools Design Ribbon
Color
Picture
Texture
Gradient
Table Background – background for the entire table (not the cell)

15. Source
John Wiley & Sons, Inc. (2012). Microsoft Official Academic Course Microsoft PowerPoint 2010, Exam John Wiley & Sons, Inc. (2014). Microsoft Official Academic Course Microsoft PowerPoint 2013, Exam
(John Wiley & Sons, Inc., 2014)