Stock Holding Corporation of India Limited (SHCIL) E-Stamping, Registration, Document Management System A Complete solution from SHCIL Stock Holding Corporation of India Limited (SHCIL) SHCIL – September 2007

Overview Organization e-Stamping Registration Document Management System

Mission Statement “To be a world class technology driven and client focused market leader in financial and technical services”

EXCELLENT TRACK RECORD WITH REACH ACROSS COUNTRY About SHCIL Set up at the initiative of Govt. of India Major Shareholders are IDBI Bank Ltd, ICICI Bank Ltd, IFCI Ltd, SUUTI, LIC, GIC and Others 192 Offices across the Country Appointed by RBI as receiving office for GOI Bonds Only non-banking entity permitted by RBI to offer SGL services DP to GOI for various ministries, a/c in the name of 'President of India” EXCELLENT TRACK RECORD WITH REACH ACROSS COUNTRY

MOST DEPENDABLE CUSTODIAN AND DEPOSITORY PARTICIPANT Business Premier Custodian Market share of 30% of the value of assets under custody Assets in Custody (31/3/09) – Rs.4,22,209 Crores About 21% of Market Capitalization of BSE Largest DP More than 6,00,000 Clients Compliance with Regulatory norms MOST DEPENDABLE CUSTODIAN AND DEPOSITORY PARTICIPANT

COMMITTED TO EXCELLENCE Operational Capabilities Transaction Processing More than 1.4 Crore transactions last year Processes Approximately 50,000 transactions everyday SHCIL handles 40% of the value of transactions settled by NSDL in Stock Exchanges 1/3rd of the delivery based transactions of BSE and NSE Futures & Options Segment One of the largest Professional Clearing Members at NSE COMMITTED TO EXCELLENCE

Information Technology IT driven since inception Smithsonian Award for ”Visionary use of IT” Computer Society of India Award for “Best IT Usage” State-of-the-art Physical and IT infrastructure CMM Level III Certification SHCIL Net - Countrywide VOIP network BUILDING STRENGTHS THROUGH IT NETWORK

A WEB-BASED APPLICATION TO PAY NON-JUDICIAL STAMP DUTY e-Stamping A WEB-BASED APPLICATION TO PAY NON-JUDICIAL STAMP DUTY

SECURE AND RELIABLE ELECTRONIC SYSTEM What is e-Stamping e-Stamping is a Secured way of paying non judicial stamp duty to the State Government e-Stamp which replaces the stamp paper is highly secure and tamper proof The Government of India appointed SHCIL as the sole Central Record keeping Agency for e-Stamping. 9 SECURE AND RELIABLE ELECTRONIC SYSTEM

REMOVES SHORTCOMINGS OF STAMPING SYSTEMS Why e-Stamping To prevent paper and process related fraudulent practices To provide secure and reliable collection mechanism To stop the leakage of government revenues To store information in electronic form To build a central data repository to facilitate easy verification and generation of MIS reports 10 REMOVES SHORTCOMINGS OF STAMPING SYSTEMS

Features of e-Stamping Security features on e-Stamp Checks and balances Redundancy, firewall protection, Intrusion prevention Audit trail, MIS reports and online Verification of e-Stamp Locking of registrable e-Stamp by Sub-Registrar Minimum hardware 11

Constituents Central Record-keeping Agency (CRA) Authorized Collection Centers (ACC) Sub-Registrar Revenue Department 12

Role of CRA Appointment of ACCs in consultation with State Governments Imprest balance Management Training of Users Issuance of User ids and passwords Technical support & troubleshooting MIS reports to the State Government Remittance of stamp duty payment to the State Government 13

Role of an ACC Pay Imprest to the CRA Collection of money and generation of e-stamps Verification of e-stamp (if required by client) Additional stamp duty generation (if required by client) 14

Role of a Sub-registrar Verification of e-stamp for registrable articles Locking of e-stamp for registrable articles 15

Role of Revenue Department MIS reports download Reconciliation of stamp duty collection Cancellation and refund of e-stamps 16

System Work Flow SIMPLE & USER FRIENDLY SYSTEM e-Stamping System 17 Counter Party Verification Client fills application form and pays stamp duty to ACC Client receives e-Stamp E-stamp can be verified on www.shcilestamp.com Sub-Registrar Officer Verification & Locking of the e-stamp by Sub-registrar e-Stamping System Data processed Banks/ Financial Institutions Cancellation of e-Stamp Data entered Postal Dept. Imprest Balance debited Revenue Department MIS Reports SHCIL Branches SHCIL / CRA Remit Stamp duty to Government Bank ACC 17 SIMPLE & USER FRIENDLY SYSTEM

e-Stamp Microprint Unique Identification Number Transaction Details Optical Watermark 2D Bar-Code Stamp Duty Amount Blank space to start typing the document

Work Flow – ACC USER SUPERVISOR Client fills-up requisition form Data verification with client USER Collection of Payment Preview of e-Stamp shown to client Data-entry in the ESI system Verification of Data and Funds by Supervisor Preview of e- Stamp shown to client SUPERVISOR Generate e-Stamp e-Stamp print 19 E-STAMP GENERATED AFTER RECEIPT OF MONEY

Fund Flow to Government ACC Remits Imprest to SHCIL’s (CRA) designated account Generation and Issuance of e-Stamp by ACC Branches Consolidation/Reconciliation of receipts from ACCs by SHCIL (CRA) Remittance to Government’s designated account by SHCIL (CRA) 20 SINGLE POINT REMITTANCE OF COLLECTIONS

Locking Procedure Client visits Sub-Registrar office for Registration Submits Document and e-Stamp User(clerk level) Verifies the e-Stamp The e-Stamp is Locked and the Unique Identification Number is entered in the Registration system which completes the Registration process Sub-registrar enters the Registration Number in the e-Stamping system

Cancellation of e-Stamp Client requests for cancellation by submitting Application and e-Stamp to the Competent Authority Authorized Official logs in to the e-Stamping system and verifies the e-Stamp Reason for Cancellation is entered into the system e-Stamp is cancelled Refund of Stamp Duty amount to client is not captured in the e-Stamping system

Current Process/System Proposed System Benefits Comparative advantages Characteristics Current Process/System Proposed System Benefits 1. Security Security thread, multi color printing, serial number control and security paper but verification almost impossible- Tampering risk with franking machine 2D Bar coded, Micro printed, digitally optical water marked, system generated e-Stamp with unique identification number, locking facility 2. Revenue Leakage possible Fool proof and direct to account payment 3. Certificate Preprinted Paper or franking based System generated with submission and issue details 4. Document Verification Almost Impossible Online and instant through internet 5. Processing time Time consuming Immediate 6. Availability Limited-Based on stock and machine- loading Unlimited- No hassle of machine loading 7. Denomination Excess Stamp duty payment due to denomination constraint Accurate stamp duty payment

Current Process/System Proposed System Benefits Comparative advantages Characteristics Current Process/System Proposed System Benefits 8. Database Creation Limited or non-existent e-Stamp generation only upon capturing of submission, property and issue details in the centralised database – Customized MIS Reports 9. Cost aspect 4 to 5 % under physical system- Franking – Minimum one percent 0.65 % 10.Admn. cost for Govt. Printing, Stocking, Security, Safekeeping, Distributing, Accounting & Reconciliation – Issuance of licenses and loading of franking machines Hassle free- System administration and operations management by CRA- No Locking of resources of the Government

Status Operational in the states of Agreements signed with Gujarat Karnataka NCT of Delhi Maharashtra Assam Agreements signed with Bihar Tamil Nadu

Registration Interface System

Registration Interface System Data Interface No data Duplication Faster processing

End to End Document Management Solution

SHCIL – vendor of choice for end to end Document Management Solution Well organized product series for document management Microsoft gold certified partner for all products and services. ISO 9001-2008 certified company for end to end document management State of art technology data center at Mhape, Navi Mumbai

Overview State of art Robotic based document handing and Management at Mhape, Navi Mumbai Only vendor in Secured Bin Storage Physical storage at 8 location across India.

Our clients Banking & Finance Power Shipping Central Government Some of our prestigious Customers include Deutsche Bank in retail banking processes automation HSBC for Check Truncation Solution GE Countrywide for Loan processing Max New York Life where we have provided solution for Policy Servicing, New Business Acquisition and Claims processing All your Airtel bills are generated by our Omni Reports Solution OmniFlow is the core platform for automation of AP process for Phillips, as well as Unilever in India & Egypt Kenyan airways is one of our most acclaimed implementation, in which we have automated more than 15 processes and integrated our systems across 7+ legacy applications Central Government Educational PUNJAB SCHOOL EDUCATION BOARD Other : Bharat Diamond Bourse, Mumbai. Café Coffee Day Shop, Bangalore 31

Products & Solutions Electronic Document Management Enterprise & Management System Active Contents Rich Media Contents Legacy Data Workflow Management Email Management Record Management Physical Document Management Galvanized Iron box and Humility & Temperature controlled storage using robotics handling (Mumbai Only) Carton based (Computer Box) storage Sealed Envelop Storage

Support and services with 200+ SHCIL branch Only institution in end to end document management services Seamless integration between e-stamping and DMS Solutions

Products & Solutions(continue) Digitalization Service Scanning Tagging Data Conversion Micro Filming Secure Document Destruction Shredding Pulping Burning 34

SHCIL-Electronic Document Management System Enterprise Server Active documents, Rich Media, Images Handling Web Based User Interface Workflow Management Extended Audit Trails OCR Engine Import Engine – other business system Integrate Interface with other business system User comments Area Blocking Zonal OCRing

SHCIL-Electronic Document Management System Desktop Based Scan Engine Web based Interface Web Service Based Server Layer Database Layer OCR Engine Work Flow Audit Trails Import Engine Integrator interface MSDE/ MS-SQL ORACLE MY SQL 7 Levels of user restrictions Data Backend - user’s choice Integration with Active Directory

Digitalization services Comprehensive system for high speed scanning, document separation, and indexing. Image assisted data entry Various Image cleaning and enhancement techniques supported including de-skewing, removal of speckles, removal of unwanted borders and removal of horizontal and vertical lines Automatic file and document separation using standard form separator, blank page separator, barcode separator, fix page and manual separation

Micro Filming Direct Filming Convert from Pre-scanned Images

Secure Document Destruction Shredding Pulping Burning

SHCIL-Physical Record Management Locations Mumbai Kolkatta Chennai Delhi Jaipur Lucknow Kochi Proposed Hyderabad Bangalore Storage Galvanized Iron Box Storage with humidity and temperature control – automated robot handling (at Mumbai) Carton (corrugated box ) storage Sealed Envelope storage Activities Pick and delivery at door step Fumigating documents Bar-coding/tagging files/carton Online Status and logs Web based User Request/Retrieval Management

Records Management 42 42

Infrastructure A2 Size Color Book Scanner Led lights A2 Size B/W Book Scanner 42” Wide Drawing Scanner

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Recpt Registration Office Reg.docs Internet Registration Meta Data Entry e-Stamp

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