2010 OSEP Leadership Mega Conference Collaboration to Achieve Success from Cradle to Career Meeting ARRA Requirements Section 1512 Quarterly Reporting Lorene Reagan, New Hampshire Administrator, Child and Family Supports and Services Wednesday August 4, 2010: 2:00-3:15 and 3:30-4:45 S3 – 105

2010 OSEP Leadership Mega Conference Collaboration to Achieve Success from Cradle to Career Part C Makes a Difference in NH!

2010 OSEP Leadership Mega Conference Collaboration to Achieve Success from Cradle to Career New Hampshire Overview – $2,398,294 In Part C ARRA Funds – Extensive Stakeholder Input Solicited – Innovative Approach: Administrative Subcontract Agency engaged to manage day-to- day aspects of Grant management State Rules and Procedures: RFP process Easter Seals NH selected Under NH BDS supervision, administrative subcontract agency provides management of all aspects of direct monitoring, reporting, quality assurance reviews, audits, making payments, etc..

2010 OSEP Leadership Mega Conference Collaboration to Achieve Success from Cradle to Career New Hampshire’s Approach – Project Phases Phase I: ESS Program Equipment Purchase and Personnel Development Phase II: Individual Program Grants for Innovative Projects/Demonstrations Phase III: Non-Construction Infrastructure Building

2010 OSEP Leadership Mega Conference Collaboration to Achieve Success from Cradle to Career Project Management: Timelines Phase I started November 2010 – Completion Deadlines ESS Program Equipment Purchase: June 30, 2010 Personnel Development: December 30, 2010 Phase II started January 2010 – Completion Deadline: May 30, 2011 Phase III started July 1, 2010 – Completion Deadline June 30, 2011 As of July 2010 approximately 71% of NH’s Part C ARRA Grant has been allocated

2010 OSEP Leadership Mega Conference Collaboration to Achieve Success from Cradle to Career NH’s Utilization to Date

2010 OSEP Leadership Mega Conference Collaboration to Achieve Success from Cradle to Career Project Management Simplify! Responded to obvious needs first: – Equipment Purchase – Personnel Development Project/Grant templates: easy to complete – Project Overview – Timeline for Completion – Project Budget – Quarterly Progress Reporting Requirement – Description of Project Evaluation Methodology

2010 OSEP Leadership Mega Conference Collaboration to Achieve Success from Cradle to Career Project Management: Reporting Streamline Processes: – 100% electronic – Developed templates for requesting funds and reporting expenses – Monthly financial reporting with immediate follow up if necessary – Monthly Meeting and Review of Approvals, Expenses & Progress by Part C ARRA Team – Daily/weekly Contact with Part C Administrator and ARRA funds manager – “Use It Or Lose It” Approach

2010 OSEP Leadership Mega Conference Collaboration to Achieve Success from Cradle to Career Project Management: Quality Quality Assurance – All Requests made electronically to Administrative Subcontract Agency with initial review for ARRA appropriateness – Requests then submitted to NH Part C for review and final approval – Monthly financial reporting and tracking of utilization: all receipts, all transactions – Quarterly progress reports required – Onsite QA Reviews of selected projects/grants

2010 OSEP Leadership Mega Conference Collaboration to Achieve Success from Cradle to Career If you have questions about NH’s utilization of ARRA funds or would like more information, please contact: Lorene Reagan, RN, NH Bureau of Developmental Services, Administrator, Child and Family Supports and Services: New Hampshire