1 Get Up to Speed on the NIH Public Access Policy UNC-CH Health Sciences Library

2 NIH Public Access Policy The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law. Division G, Title II, Section 218 of PL Implemented by NIH Public Access Policy (11 Jan 2008)

3 WHO is affected? Works or persons directly funded by… An NIH grant or cooperative agreement active in fiscal year 2008 (10/1/2007-9/30/2008) or later A contract signed on or after 4/7/2008 The NIH Intramural Program or any NIH employee And that are peer-reviewed manuscripts, accepted after April 7, 2008 for publication.

4 WHAT is required? Submit NIH-funded, final, peer-reviewed manuscripts to PubMed Central Cite PMC ID numbers from NIH-funded articles in progress reports, renewals or new grant applications –Not PMID’s, but PMC ID’s

5 My articles are already in PubMed. The policy does not apply to me. PubMed ≠ PubMed Central

6 PubMed PubMed is a database of citations to the published literature. PubMed links to full-text can often only be viewed for a fee or with a subscription.

7 PubMed Central PMC is a freely-available repository of full- text articles. Anyone can freely access the full-text of articles in PMC, fulfilling the “publicly available” intent of the legislation.

8 WHEN is compliance required? April 7, 2008 Manuscripts from projects during NIH fiscal year 2008 and beyond Peer-reviewed articles (from NIH-funded research) accepted for publication ON or AFTER Apr 7, 2008 must be submitted to PMC May 25, 2008 PMC ID reference numbers must be cited when referencing NIH-funded articles for progress reports, and renewal or creation of grant applications

9 What if I don’t comply? “Non-compliance will be addressed administratively, and may delay or prevent awarding of funds.”

10 How do I comply? Compliance includes three parts: 1.Address copyright 2.Submit 3.Cite

11 1. Address copyright a)When submitting to the journal/publisher, inform them that your work falls under the NIH policy and needs to be submitted to PMC Append the UNC letter b)Once accepted for publication, with the licensing agreement, Include the contract

12 Will addressing copyright prevent my article from getting accepted? No. Editors base acceptance on the quality of content, not on copyright. Journals need your articles. Publishers will not ask you to break the law. Standard practice for federal employees who never sign away their copyrights.

13 2. Submit When accepted –PMC will honor embargo periods Submit to PMC via NIH Manuscript Submission System (NIHMS): –(339) journals already submit articles to PMC on behalf of authors: submit_process_journals.htm submit_process_journals.htm –Tutorial on submission: help/index.html help/index.html

14 3. Cite Beginning May 25, 2008, investigators must include PMC ID number OR NIHMS number when citing articles accepted for publication on or after April 7, 2008 in progress reports, new applications, and renewals. Not the PMID! Finding PMC ID and NIHMS ID numbers is simple! numbers in PubMed.pdf

15 Need help?

16 Need help? HSL’s Ask a Librarian Ask a question Request a group presentation Schedule a one-on- one consultation

17 Need help (legal)? For legal advice, contact Fletcher Fairey, UNC legal counsel

18 NIH seeks your input for Other implementation approaches Monitoring and ensuring compliance Additional information needs, training or communications related to the policy

19 WHERE to submit