Election Night Results and Reporting Webinar 1

Application Overview Election Results Reporting provides an easy and just-in-time reporting of Statewide and Municipal election results. It is designed to automate all aspects of publishing, maximizing productivity and increased accuracy of election results. Application Users:  Registrars  Town Clerks  Moderators  Head Moderators  Public 2

Application Features:  Smart phone browser based user interface  Easy and efficient candidate management for Towns / Municipalities  Easy setup of cross endorsements / candidates  Easy data entry of election results from the polling places  Real time publishing of unofficial election results from polling places  Automatic generation of Moderator’s Return  Automatic allocation of unknown votes to cross endorsed candidates  Automatic tabulation of Head Moderator’s Return  Instant mobile phone updates to citizens of election results  Rich user interface for citizens to view the election results 3

How to setup Moderators & Head Moderators user account This training section is designed for the Registrars to demonstrate : 4

To access CTENR application:  The user will open internet browser e.g. Internet Explorer  Enter this URL  Enter their Username  Enter their Password  Click on “Login” button to access 5

Login Screen: This screen is designed for the users to login to the application 6

Dashboard Upon successful login, the user will be brought to this screen 7

Dashboard  Clicking on the View Grids Report, here is a sample of the ballot 8

Process flow to add the moderators:  The Registrar would click on “Maintenance” tab to expand the menu  Then click on “Maintain Moderator Users” to add/update Moderator(s)  System will navigate the Registrar to the “Maintain Moderator” screen Process flow to add the moderators:  The Registrar would click on “Maintenance” tab to expand the menu  Then click on “Maintain Moderator Users” to add/update Moderator(s)  System will navigate the Registrar to the “Maintain Moderator” screen How to add Moderators 9

Maintain Moderator Screen Process flow to add the moderators:  Then click on “Add Moderator” button to continue Process flow to add the moderators:  Then click on “Add Moderator” button to continue 10

Maintain Moderator Screen: Select Moderator’s Role:  Regular Moderator  Regular or Absentee Moderator  Absentee Moderator Select Moderator’s Role:  Regular Moderator  Regular or Absentee Moderator  Absentee Moderator 11

Maintain Moderator Screen: They must provide all required information of the Moderator marked as “*” to register 12

Maintain Moderator Screen How to add Moderator as a Head Moderator Note: Head Moderator can be added by assigning the dual roles to the Moderator from the current screen or from the “Maintain Head Moderator” screen 13

Maintain Moderator Screen: Confirmation page 14

Process flow to add Head Moderator:  The Registrar would click on the “Maintenance” tab to expand the menu  Then click on “Maintain Head Moderator Users”  System will navigate the Registrars to the “Maintain Head Moderator” page Process flow to add Head Moderator:  The Registrar would click on the “Maintenance” tab to expand the menu  Then click on “Maintain Head Moderator Users”  System will navigate the Registrars to the “Maintain Head Moderator” page How to add Head Moderator? 15

Maintain Head Moderator Page… Enter all required information marked as “*” to add the Head Moderator 16

Maintain Head Moderator Screen: Confirmation page 17

How to prepare and submit a return This part of the training demo is designed for the Moderators to demonstrate : 18

Login Screen: This screen is designed for the users to login to the application 19

Moderator’s Return… Certificate for the Opening of the Polls Process flow to certify polls opening procedure: This screen is designed for the Moderators to certify the polls opening procedure  Enter Seal number (Optional)  Check the box to certify the opening procedure  Enter both the registrar’s name  Click on the “Proceed to CERTIFICATE for CLOSING of the Polls” button to continue Process flow to certify polls opening procedure: This screen is designed for the Moderators to certify the polls opening procedure  Enter Seal number (Optional)  Check the box to certify the opening procedure  Enter both the registrar’s name  Click on the “Proceed to CERTIFICATE for CLOSING of the Polls” button to continue 20

Moderator’s Return… Certificate for Closing of the Polls Process flow to certify polls closing procedure: This screen is designed for the Moderators to certify the Polls Closing procedures 1.Enter Seal number (Optional) 2.Enter tabulator processed absentee ballot count (Optional) 3.Enter number on the Public counter (Optional) 4.Enter Ballot transfer case and tabulator carrying case seal numbers (Optional) Process flow to certify polls closing procedure: This screen is designed for the Moderators to certify the Polls Closing procedures 1.Enter Seal number (Optional) 2.Enter tabulator processed absentee ballot count (Optional) 3.Enter number on the Public counter (Optional) 4.Enter Ballot transfer case and tabulator carrying case seal numbers (Optional) 21

Moderator’s Return… Certificate for Closing of the Polls Process flow to certify polls closing procedure: 1.Check the box to certify the polls closing procedure 2.Enter both of the registrars’ names 3.Click on the “Proceed to Official Checker’s Certificate” button to continue Process flow to certify polls closing procedure: 1.Check the box to certify the polls closing procedure 2.Enter both of the registrars’ names 3.Click on the “Proceed to Official Checker’s Certificate” button to continue 22

Moderator’s Return… Official Checker’s Certificate Process flow for Official Checker’s Certificate: This screen is designed for the Moderators to enter counts for:  Overseas ballot applicants from the official check list  Absentee ballots from the official check list  Supplemental list of overseas ballots  Those who voted in person Process flow for Official Checker’s Certificate: This screen is designed for the Moderators to enter counts for:  Overseas ballot applicants from the official check list  Absentee ballots from the official check list  Supplemental list of overseas ballots  Those who voted in person 23

Moderator’s Return… Official Checker’s Certificate Process flow for Official Checker’s Certificate: This screen is designed for the Moderators to enter the Absentee, Overseas, and in Person votes count 1.Enter total names on the official and supplemental list 2.Enter total votes on the official checklist as voted absentee or “0” 3.Enter total votes on supplemental list as having voted by Overseas Ballot or “0” 4.Enter total votes as voted in person (Optional) 5.Enter Registrars and checkers information 6.Click on the “Proceed to Tally Sheet” button to continue Process flow for Official Checker’s Certificate: This screen is designed for the Moderators to enter the Absentee, Overseas, and in Person votes count 1.Enter total names on the official and supplemental list 2.Enter total votes on the official checklist as voted absentee or “0” 3.Enter total votes on supplemental list as having voted by Overseas Ballot or “0” 4.Enter total votes as voted in person (Optional) 5.Enter Registrars and checkers information 6.Click on the “Proceed to Tally Sheet” button to continue 24

Moderator’s Return… Tally Sheet 25

Moderator’s Return Tally Sheet Process flow for Moderator’s Tally Sheet: This screen is designed for the Moderators to enter the votes count for each office by the candidates  Enter the Absentee Ballot Count (if any), Presidential count (if applicable), and Overseas Ballot count (if any)  Note: for Regular Moderator’s Return: Absentee + Presidential + Overseas = Absentee + Overseas count in Official Checker Certificate Process flow for Moderator’s Tally Sheet: This screen is designed for the Moderators to enter the votes count for each office by the candidates  Enter the Absentee Ballot Count (if any), Presidential count (if applicable), and Overseas Ballot count (if any)  Note: for Regular Moderator’s Return: Absentee + Presidential + Overseas = Absentee + Overseas count in Official Checker Certificate 26

Moderator’s Return… Tally sheet Process flow for Moderator’s Tally Sheet:  Enter rejected votes (if any)  Note: for Regular or Absentee Moderator’s Return: Number Counted = Absentee + Overseas count in Official Checker Certificate  Enter the count in the grid Process flow for Moderator’s Tally Sheet:  Enter rejected votes (if any)  Note: for Regular or Absentee Moderator’s Return: Number Counted = Absentee + Overseas count in Official Checker Certificate  Enter the count in the grid 27

Moderator’s Return… Tally Sheet Process flow for Moderator’s Tally Sheet:  Click on the “Proceed to Certify Absentee Ballot Count” button to continue Process flow for Moderator’s Tally Sheet:  Click on the “Proceed to Certify Absentee Ballot Count” button to continue 28

This screen is designed for the Moderator to certify the Absentee Ballot count Moderator’s Return Certificate of Absentee Ballot Count 29

Process flow for Certificate of Absentee Ballot Count: This screen is designed for the Moderator to certify the Absentee Ballot Count a. Enter Absentee Ballot received (if any) b. Enter Overseas Ballot received (if any) c. Enter Presidential ballot (if applicable) d. Enter Absentee ballot counted by Tabulator (optional) e. Enter Absentee ballot counted by hand (if any) g. Enter rejected ballot count (if any) Process flow for Certificate of Absentee Ballot Count: This screen is designed for the Moderator to certify the Absentee Ballot Count a. Enter Absentee Ballot received (if any) b. Enter Overseas Ballot received (if any) c. Enter Presidential ballot (if applicable) d. Enter Absentee ballot counted by Tabulator (optional) e. Enter Absentee ballot counted by hand (if any) g. Enter rejected ballot count (if any) Moderator’s Return Certificate of Absentee Ballot Count 30

Moderator’s Return Certificate of Absentee Ballot Count Process flow for Certificate of Absentee Ballot Count: This screen is designed for the Moderator to certify the Absentee Ballot Count  They would enter their name to attest the Certificate of the Absentee Ballot Count  Click on the “Submit Ballot Count” button to submit the return Process flow for Certificate of Absentee Ballot Count: This screen is designed for the Moderator to certify the Absentee Ballot Count  They would enter their name to attest the Certificate of the Absentee Ballot Count  Click on the “Submit Ballot Count” button to submit the return 31

Moderator’s Return Confirmation page Confirmation screen:  Optionally, click on the “Print Moderator’s Return” button to view and print the return  Click on the “Done” button to exit Confirmation screen:  Optionally, click on the “Print Moderator’s Return” button to view and print the return  Click on the “Done” button to exit 32

How to submit a Head Moderator’s return This part of the training demo is designed for the Head Moderators to demonstrate : 33

Head Moderator’s Return Select Role Select Role Screen: This screen will be displayed only if the Head Moderator has dual roles  They would select “Head Moderator” radio button  Then click on “Proceed” button to continue Select Role Screen: This screen will be displayed only if the Head Moderator has dual roles  They would select “Head Moderator” radio button  Then click on “Proceed” button to continue 34

Select Election:  They would select election from the drop down  Click on the “search” button to continue Select Election:  They would select election from the drop down  Click on the “search” button to continue Head Moderator’s Return Select Election 35

Head Moderator’s Return Consolidated Tally Sheet Head Moderator’s return process flow: This screen is designed for the Head Moderators to review and certify the consolidated moderator’s return  To review the consolidated votes count, please click on the “View Distribution” link to view the distributed count by polling place  Click on the “Proceed to Checker’s Certificate Totals” to continue Head Moderator’s return process flow: This screen is designed for the Head Moderators to review and certify the consolidated moderator’s return  To review the consolidated votes count, please click on the “View Distribution” link to view the distributed count by polling place  Click on the “Proceed to Checker’s Certificate Totals” to continue 36

Head Moderator’s Return… Sample Distribution List 37

Head Moderator’s Return… Official Checker’s Certificate Head Moderator’s return process flow: This screen is designed for the Head Moderators to review and certify the Official Checker’s Certificate  First the Head Moderator would review the vote count  Enter the Registrars and Checkers information  Then click on the “Proceed to certificate of Absentee Ballot Counts” to continue Head Moderator’s return process flow: This screen is designed for the Head Moderators to review and certify the Official Checker’s Certificate  First the Head Moderator would review the vote count  Enter the Registrars and Checkers information  Then click on the “Proceed to certificate of Absentee Ballot Counts” to continue 38

Head Moderator’s Return… Absentee Ballot Report Head Moderator’s return process flow: This screen is designed for the Head Moderators to review and certify the Report of Absentee Ballots  They would review and click on the “Proceed to Certification” button to submit the return Head Moderator’s return process flow: This screen is designed for the Head Moderators to review and certify the Report of Absentee Ballots  They would review and click on the “Proceed to Certification” button to submit the return 39

Head Moderator’s return process flow: This screen is designed for the Head Moderators to certify the return  They would check the box and enter name to electronically sign and certify the return  Enter contact number  Then click on the “Submit the results to Secretary of the State” button to submit the return Head Moderator’s return process flow: This screen is designed for the Head Moderators to certify the return  They would check the box and enter name to electronically sign and certify the return  Enter contact number  Then click on the “Submit the results to Secretary of the State” button to submit the return Head Moderator’s Return… Certification page 40

Head Moderator’s Return… Confirmation page Confirmation screen:  Optionally, they can click on the “Print Head Moderator’s Return” button to view and print the return  The system has the ability to upload the scanned image of the original Head Moderator’s return to the SOTS’ Office electronically  This eliminates faxing the return to the SOTS in the future  When they are ready, they can click on the “Done” button to return to the Dashboard Confirmation screen:  Optionally, they can click on the “Print Head Moderator’s Return” button to view and print the return  The system has the ability to upload the scanned image of the original Head Moderator’s return to the SOTS’ Office electronically  This eliminates faxing the return to the SOTS in the future  When they are ready, they can click on the “Done” button to return to the Dashboard 41

Thank You ! 42