Word 2007 ® Business and Personal Communication How can Word 2007 help you create and manage lengthy documents?

Lesson 4: Manage Lengthy Documents In Word 2007 you can create a table of contents, headers and footers, and insert page numbers, to help manage lengthy documents, such as academic and business reports.

Format an academic report Create headers and footers Insert page numbers Insert and delete page and section breaks Insert footnotes and endnotes Create a table of contents Modify Document Properties Use Word Count Use different views Lesson 4: Manage Lengthy Documents Lesson 4 Key Concepts:

Lesson 4: Manage Lengthy Documents A report is a formal document used to communicate information. A report gathers information from different sources and brings it together in one organized paper. Research reports are formatted using guidelines published by the Modern Language Association or MLA.

Lesson 4: Manage Lengthy Documents The main components of an Academic Research Report are: The title and introduction. The body. The conclusion. A Works Cited or bibliography page.

Lesson 4: Manage Lengthy Documents Most Business Reports have three main parts: The front matter, including the title page and the table of contents; The body that contains the report’s main information; The end matter, including the end notes page and the bibliography.

Reports should have 1-inch margins and be double spaced. Lesson 4: Manage Lengthy Documents To make sure your document is formatted correctly, use the Reveal Formatting task pane.

When creating a report in MLA format, place a heading at the top of the report’s first page. Lesson 4: Manage Lengthy Documents The heading includes your name, your teacher’s name, the class name and period, and the date. You then key the report’s title (centered only), followed by the first paragraph of your report.

Lesson 4: Manage Lengthy Documents In an MLA report, the page number should be aligned with the right margin on every page. To position numbers in the top right corner, use the Page Number menu from the Insert ribbon.

Lesson 4: Manage Lengthy Documents A footer contains text that appears at the bottom of every page. Footers are often used in business reports and other documents. A header contains text that appears at the top of every page, such as the student’s last name and the page number.

Lesson 4: Manage Lengthy Documents When writing a research paper, give proper credit to the sources of your ideas in a bibliography or Works Cited page. You should cite a source whenever you quote from, summarize, or paraphrase information in the source.

Parenthetical citations in the report body note the author’s name and the page where the cited information is located. Lesson 4: Manage Lengthy Documents Every parenthetical citation has a corresponding citation in the bibliography or Works Cited page.

A complete citation includes such information as the author’s name, the book or journal’s title, and publication information. Lesson 4: Manage Lengthy Documents

The Citations & Bibliography tool compiles all your source information. Lesson 4: Manage Lengthy Documents The Citations & Bibliography tool then formats a bibliography or Works Cited page that matches the reference style you choose.

Lesson 4: Manage Lengthy Documents Endnotes appear at the end of the document or at the end of a section. An endnote is used in a business report to cite references or to give more detail about something in the text.

Like an endnote, a footnote is used to cite sources or to give more detail about something in the text. Lesson 4: Manage Lengthy Documents While endnotes appear at the end of a document, footnotes appear at the bottom, or the foot, of the page.

To create footnotes and endnotes in a report, use the Footnote and Endnote dialog box. Lesson 4: Manage Lengthy Documents

A table of contents lists the topics in a document along with their page numbers. A table of contents is often included in a business report. Lesson 4: Manage Lengthy Documents To create a table of contents, select the Table of Contents group from the References tab.

Headings, page numbers, and sections often change as you create and revise a document. Lesson 4: Manage Lengthy Documents When you revise a document, do not forget to update the table of contents.

A split window is useful when you need to compare different parts of a document. Lesson 4: Manage Lengthy Documents When you split the window, the screen is divided into two panes that you can scroll independently.

Opening two windows side by side allows you to compare the content in related documents. Lesson 4: Manage Lengthy Documents To open more than one document at a time, use split window.