INTRODUCTION TO ISO Joan Kithika

OUTLINE DEFINITIONS WHY ENVIRONMENTAL MANAGEMENT? LEGAL OVERVIEW HOW TO MANAGE THE ENVIRONMENT-AN ENVIRONMENTAL MANAGEMENT SYSTEM

DEFINITION What is the ENVIRONMENT? The physical factors of the surroundings of human begins including land, water, atmosphere, climate, sound, odour, taste, the biological factors of animals and plants and the social factor of aesthetics and includes both the natural and built environment (EMCA, 1999).

DEFINITIONS What is the ENVIRONMENT? Surroundings in which an organisation operates, including air, water, land, natural resources, flora and fauna, humans and their interactions (ISO 14001:2004)

DEFINITIONS What is a management system? A set of interrelated elements used to establish policy and objectives and to achieve those objectives. It includes organisational structure, planning activities, responsibilities, practices, procedures, processes and resources.

DEFINITIONS What is an Environmental Management System (EMS)? Part of an organisation’s management system used to develop and implement its environmental policy and manage its environmental aspects.

Why Environmental Management

CSR PYRAMID

LEGAL REQUIREMENTS Environmental Management and Coordination Act, (EMCA), 1999 –(1) Every person in Kenya is entitled to a clean and healthy environment and had the duty to safeguard and enhance the environment. –Environmental Impact Assessment Licence –Environmental Audit –Effluent discharge licence –Noise emissions

ISO 14001:2004 EMS Requirements –Policy (framework); –Planning (key environmental aspects, objectives, legal requirements); –Implementation and operation (roles, resources, responsibility and authority, communication and documentation, operational control, emergency preparedness); –Checking (monitoring); –Management review.

EMS REQUIREMENTS Initial Environmental Review –Identification of environmental aspects –Identification of legal requirements –Examination of existing environmental management practices and procedures –Evaluation of previous emergency situations and accidents.

ENVIRONMENTAL POLICY Issues addressed in the policy depend on the nature of the organisation. It should state commitment to the following: –Comply with or exceed applicable legal requirements; –Prevent pollution; –Achieve continual improvement through the development of environmental performance evaluation procedures and indicators.

PLANNING Identification of environmental aspects. –Those identified in government regulations and permits or by industry associations; –Cause and effect relationships between elements of company activities, products and services; –Environmental concerns of interested parties.

PLANNING Determination of significant environmental aspects. –Applicable legal requirements; –Concerns of internal and external interested parties; –Environmental criteria (e.g. scale, severity and duration or type, size and frequency of impact).

PLANNING Objectives, targets, indicators & programmes (action plan) One should consider: –Significant environmental aspects; –Legal requirements; –Technological options; –Financial, operation & business requirements; –Views of stakeholders.

IMPLEMENTATION & OPERATION Resources, roles, responsibility and authority –Sample framework of responsibility RESPONSIBILITYPERSON RESPONSIBLE Establish overall direction:CEO, board of directors Develop environmental policy:CEO, and as others as appropriate. Develop environmental objectives, targets and programmes: Relevant managers Identify customers’ expectations:Sales and marketing staff: Identify requirements for suppliers Purchasers and buyers Develop and maintain accounting procedures: Finance/accounting managers

Competence, training and awareness IMPLEMENTATION & OPERATION TYPE OF TRAININGAUDIENCE Awareness trainingAll employees Raising awareness of the importance of environmental management Senior managers Skills enhancementEmployees with environmental responsibilities.

Communication –Two types of communication: Internal & external. –E.g. of information to be communicated; Legal compliance Environmental policy, objectives and targets IMPLEMENTATION & OPERATION

Documentation E.g. of documents include: –Statement of policy, objectives & targets –Scope of environmental management system; –Programmes (action plan) and responsibilities; –Procedures; –Records. Control of documents IMPLEMENTATION & OPERATION

Operational control Identify need for operational control; Establishing operational controls; –E.g. handling and storage of raw materials; –Marketing and advertising –Storage of products –Utility processes. IMPLEMENTATION & OPERATION

Emergency preparedness and response E.g accidental emissions to the atmosphere, accidental discharge to water and land, specific environmental and ecosystem effects. IMPLEMENTATION & OPERATION

CHECKING Involves measurement, monitoring and evaluation of environmental performance. MANAGEMENT REVIEW Outputs from the review may include: –The systems suitability, adequacy and effectiveness; –Changes to physical, human and financial resources; –Actions related to possible changes to environmental policy, objectives etc

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