1 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. by Mary Anne Poatsy, Keith Mulbery, Jason Davidson Chapter 9 Multiple-Sheet Workbook Management

Work with grouped worksheets Manage windows and workspaces Insert hyperlinks Insert a 3-D formula Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 2

Link workbooks Audit formulas Set up a Watch Window Validate data Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 3

Worksheets frequently contain similar content and formatting Worksheets with like structure and formatting provide consistency and continuity Grouping worksheets allows the same action to be done at the same time to all grouped worksheets 4 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Grouping worksheets allows simultaneous: – Data entry – Structural changes – Formatting – Page layouts and printing 5 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

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Worksheets can be: – Hidden and unhidden – Opened in another window – Arranged Tiled Horizontal Vertical Cascaded Split 7 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

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Hyperlinks connect to: – Another location in the same/different worksheet – Another file – Web page – 10 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Creating a hyperlink: – Click Hyperlink in the Links group on the INSERT tab – Right-click the cell or object and select Hyperlink – Click a cell or object and press Ctrl+K 11 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

12 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

3-D reference—pointer to a cell in another worksheet – Its form is: WorksheetName!RangeOfCells For example: October!E3 Where October is the name of the other worksheet 13 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

3-D formula—formula or function that refers to the same cell or the same range of cells in multiple worksheets – Form is: =SUM(‘First Worksheet:Last Worksheet’!RangeOfCells) For example: =SUM(‘Qtr1:Qtr4’!E3) Where Qtr1 … Qtr4 are four worksheets 14 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

15 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Linking—creates external cell references from worksheets in one workbook to cells on a worksheet in another workbook Source file—contains original data that is needed in another file Destination file—contains pointer to receive data from the source file 16 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Linking formula: – [WorkbookName]WorksheetName!RangeOfCells For example: [Indianapolis.xlsx]Qtr3!A1 Where Indianapolis is the name of an external Excel file 17 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

When both the source and destination files are open: – Changes made to the source file are made in the destination file If the destination file is closed when changes are made to the data in the source file: – The destination file does not automatically update 18 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

19 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Worksheet Errors – Syntax—occurs when a formula or function violates correct construction Misspelled function name or illegal use of an operator – Logic—incorrect construction produces inaccurate results Wrong operator or cell reference in a function 20 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

21 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Precedent cells—referenced in a formula Dependent cells—contain formulas that refer to other cells Trace Precedents and Trace Dependents—show relationships between cells and formulas Tracer arrows—start in a precedent cell and end with an arrowhead at the dependent cell 22 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

23 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

24 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. Checking for and repairing errors Error Checking button—checks for errors that have occurred in formulas anywhere in a worksheet IFERROR function—checks a cell or a formula to see if an error results – Form is: =IFERROR(value,value_if_error)

25 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Data validation—controls the data entered into a cell Data validation can: – Warn and prevent users from entering incorrect data – Provide a list of valid data from which to choose – Allow specification and correction of data that can be entered – Display an input message alerting users that only specific types of data can be entered – Display an error message that appears when entering incorrect data 26 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

27 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

28 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

29 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Worksheets can be grouped and ungrouped for ease of: – Data entry – Structural changes – Formatting – Layout and printing Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 30

Multiple worksheets can be displayed in a variety of arrangements Hyperlinks can be used to link to several types of objects Formulas can reference multiple worksheets or workbooks Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 31

Formulas can be audited Errors can be traced Data can be validated Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 32

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 33

Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 34 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.