Use Mobile Guidebook to Evaluate this Session

M2.8 How Do I Find That??: Improving Schedule of Classes Search Options John Dickerson Mississippi State University Mary Kincannon Texas Christian University Holly Swart North Carolina State University

Texas Christian University Background on TCU: Fall 2013 enrollment: 9,925 (Undergrad & grad) Nine colleges 56 departments offering classes in 106 subjects Just over 3900 class sections created this spring

Texas Christian University TCU is a PeopleSoft school, and has been since May Prior to PeopleSoft, we printed five (5) schedules each year: prior to advance registration (fall & spring), at the start of the semester (fall & spring), and an Orientation fall edition in June. Since the printed schedule was out of date by the time it arrived on campus, our IT folks developed Class Search to provide up-to-date class information to the campus.

Texas Christian University Class Search was a ‘hit’ with students and instructors, and so, during the year when we implemented PeopleSoft, we stopped printing any schedule books, and everyone relied on Class Search. After implementation, since the campus was used to using Class Search, we never printed a Schedule of Classes again. We substituted Class Search as the lookup option within PeopleSoft.

TCU Class Search

Term Lookup

Sort by Session

Sort by Location

Search by Subject

Search by Course

Search Results

Search by Attribute

Attribute Search

WOST Attribute Search Results

Search by Course Level

Search by TCU Core Curriculum

Search Results of TCU Core Curriculum

Class Search Setup Enrollment numbers update dynamically. New classes or day/time/instructor changes requires a ‘refresh.’ I can run a job to refresh Class Search at any time. Mostly, the refresh is setup on the process scheduler, set to run at specific times of the day. I control all of the values in the search boxes. I do not have to involve our IT department.

Purple Schedule Builder We added the Purple Schedule Builder during the summer 2013, with a soft roll-out. We didn’t tell students it was there. We wanted our entering freshmen to develop schedule-building skills during orientation. Our current students had no trouble finding it.

Purple Schedule Builder

Mississippi State University Fall 2013 Enrollment – 20,161 16,399 undergraduate 3,762 graduate and professional Eight Colleges & 45 Departments Just over 4,100 course sections this spring

Mississippi State University Banner School since 1998 – Ellucian Banner Ad Astra Client – Astra Scheduling Software

Web Portal Log-In

Portal Menu

Master Class Schedule

Accounting Courses

Portal Menu

Registration Term Selection

Scheduling Options

Enter Course Sections

Course Sections Entered

Section Options

Course Selections

Course Selections Continued

Course Schedule

Mississippi State University Pre-scheduling freshmen for orientation Manual process currently – moving toward an automated process Scheduling Policy Development Beginning Use of Platinum Analytics

NC State University Enrollment 30, Colleges 11,000-12,000 class sections scheduled each Fall & Spring Peoplesoft SIS since 2009 Custom Enrollment Wizard since 2012

NC State’s Enrollment Wizard

Students Can Add Events to their Calendar

Choosing Classes: From Planner There are several ways to add courses to your shopping cart. Adding courses directly from your planner is a great way to make sure you’re staying on track! Save yourself time and frustration by searching only for open classes that fit your schedule! This icon indicates that a prerequisite for the course has not been met. Get a quick look at available sections that meet your search requirements. Just click the links to see a listing of sections!

NC State’s Enrollment Wizard When you search for classes, you have several filter options to help make the process more efficient. You can use these filters when choosing classes from your planner, your required courses, or class search. o Use the checkboxes to expand or limit your options. o Career: Restrict your results to Graduate, Undergraduate, or Ag Institute courses only. o Location: Restrict results by location of the classes. o GEP List: Restrict results by GEP requirements. See only those courses that fulfill a particular GEP requirement. Big Time Saver for Students—no more “plan B, or plan C”

Required Courses, continued. Checking for Pre- Requisites… Only sections for which you meet the prerequisite/ requirements will be shown in your Required Courses Meet the Global Knowledge/ U.S. Diversity requirements by using this filter as you search for other classes. Enter subject prefixes or keywords in this box to narrow your search results. Use these buttons to navigate through the available courses.

Choosing Classes: Required Courses If you’re stuck for a class to fill out your schedule, try planning Pulls from Students’ Degree Audit You’ll be sure that the courses you choose are meeting your degree requirements and helping you towards graduation! Select the major you wish to view. Only unmet degree requirements appear in the list below. When a specific class is required, available sections will be linked for easy viewing. If multiple courses can fulfill a requirement, clicking here will give you a list of options. Use these buttons to navigate through your required classes.

Adding Classes to the Shopping Cart

Last Thing…Sync to Google Calendar The Enrollment Wizard features integration with students’ other Google calendars with the push of a button.

M2.8 How Do I Find That??: Improving Schedule of Classes Search Options John Dickerson Mississippi State University Mary Kincannon Texas Christian University Holly Swart North Carolina State University

Use Mobile Guidebook to Evaluate this Session