Federal Acquisition Service U.S. General Services Administration DISPOSAL OF COMPUTERS, ELECTRONICS AND SPECIAL ITEMS Mark Brantley General Services Administration GSA EXPO 2009

Federal Acquisition Service The Government disposes of approximately 10,000 computers every week. Twenty million tons of electronic waste is thrown away each year. CPUs  Laptops  Docking Stations  Handheld computers (Palms, Blackberrys, etc) Fax Machines  Audio Visual Equipment  Cell Phones  Test Equipment

Federal Acquisition Service Executive Order Strengthening Federal Environmental, Energy, and Transportation Management Section 2. Goals for Agencies. (h) (iv) – Uses environmentally sound practices with respect to disposition of agency electronic equipment that has reached the end of its useful life.

Federal Acquisition Service First Priority - Protect Information  Some agencies physically destroy hard drives to secure them  Others have hard drives wiped clean  Always remove all external storage media  Clear/delete numbers and address book information

Federal Acquisition Service Internal Reuse – Saving Taxpayer $$ Can the equipment be used by someone else in your office or within your Agency?

Federal Acquisition Service Disposal Process  Stevenson-Wydler Technology Innovation Act  Computers for Learning Program  Report to GSA for Normal Disposal Process, or  Abandonment/Destruction

Federal Acquisition Service Stevenson-Wydler Technology Innovation Act 15 USC 3710(i) Research equipment … the head of any Federal agency or department, may loan, lease, or give research equipment that is excess to the needs of the laboratory, agency, or department to an educational institution or nonprofit organization for the conduct of technical and scientific education and research activities. Title of ownership shall transfer with a gift under this section.

Federal Acquisition Service Computers for Learning  Executive Order   Exec Order streamlines the transfer of excess and surplus Federal Computer equipment to the Nation’s classrooms for the purpose of making modern computer technology an integral part of every classroom.

Federal Acquisition Service Normal Disposal Process  Screen/Offer Property to other Federal Agencies  Screen/Offer Property to State Agencies for Surplus Property – Donation Program  Property May be Sold....

Federal Acquisition Service Should You Sell Computers/Electronics?  Market considerations/ROI  Condition of property  Volume and storage  Type of computers

Federal Acquisition Service Or... Abandonment/Destruction  Owning Agency can make determination to abandon/destroy  Determination can be made at  any time during disposal  Must follow rules in  FMR – 330  How To Decide???

Federal Acquisition Service Abandonment and Destruction  The property has no commercial value, or  The continued cost of care and handling would exceed estimated proceeds from sale and handling  BUT, remember Executive Order 13423….. Section 2. Goals for Agencies. (h) (iv) – Uses environmentally sound practices with respect to disposition of agency electronic equipment that has reached the end of its useful life.

Federal Acquisition Service Restriction on Abandonment/Destruction You must not abandon or destroy property in a manner which is detrimental or dangerous to public health or safety. FMR

Federal Acquisition Service A & D Options… FMR Agencies may donate to a public body in lieu of abandonment UNICOR (Federal Prison Industries) is a public body and has a computer/electronics recycling program Information on locations and contact:

Federal Acquisition Service These Transactions with UNICOR are Donations in Lieu of Abandonment Computers and electronics are de-manufactured and recycled No Landfill Policy These transactions are donations in lieu of abandonment, NOT Federal transfers

Federal Acquisition Service A & D Options… EPA Government-wide READ Contract Recycling Electronics and Asset Disposition Services  Eight Government Wide Acquisition Contracts to Small Businesses  Recycling Electronics and Asset Disposition Services  Eight Government Wide Acquisition Contracts to Small Businesses 

Federal Acquisition Service A & D Options...  899-1: Environmental Planning Services & Documentation  899-2: Environmental Compliance Services  899-3: Environmental Occupational Training Services  899-4: Waste Management Services  899-5: Reclamation, Recycling and Disposal Services  899-6: Environmental Advisory Services  899-7: Geographic Information Services  899-8: Remediation Services

Federal Acquisition Service Environmental Services Schedule 899  Inventory  Reuse  Inventory transfer  Waste collection  Destruction  Disposal

Federal Acquisition Service Types of Waste Management/Recycling  Electronic equipment  Confiscated materials  Excess and surplus inventory  Chemicals, solids, biological matter  Management, oversight of hazardous material disposal operations  Waste minimization/pollution prevention initiatives  Batteries  Cathode Ray Tubes

Federal Acquisition Service Contractor Documentation  Compliant with environmental laws/regulations  Data security process for hard drive destruction  Process flow identifying ownership of all parts (transfer of CERCLA liability)  Process through final disposition of ALL materials  Methods used for tracking to final destination  Warehousing  Identifying subcontractors involved

Federal Acquisition Service Evaluation Criteria for Awards  Technical (professional qualifications/corporate experience)  Financially sound and responsible (IAW FAR 9.1)  Established business (2-year minimum)  Past performance (Open Ratings report)  Required documentation  Competitive pricing (= or < MFC)

Federal Acquisition Service 89 Schedule Contractors  43 Large Business  46 Small Business  9 Woman Owned Business  6 Veteran Owned Small Business  2 Service Disabled Veteran Owned Small Business  10 SBA Certified Small Disadvantaged Business  11 SBA Certified (8a) Firm  5 SBA Certified HUBZone Firm

Federal Acquisition Service It’s Easier Than You Think  Streamlined procurement process  Saves time & administrative costs  Flexible (can add agency-specific clauses)  Quick access to experienced contractors  Compliant with applicable regulations/policies  Pricing determined fair and reasonable  Helpful e-tools (GSA Advantage!®/e-Buy) It’s not easy being green or is it?

Federal Acquisition Service Helping Agencies Help the Environment  Environmental Services Schedule 899  Carolyn DiCugno  General Schedule Questions  RAIN (7246) R U Ready? Get Set &

Federal Acquisition Service Review…  Disposal of Computers, Electronics and Special Items  Protect Information  Internal Reuse  Stevenson-Wydler Act  Computers for Learning  Report to GSA for Normal Disposal Process  Abandonment/Destruction Options –Unicor –EPA READ Contract –GSA Environmental Services Schedule 899

Federal Acquisition Service Are you having difficulty remembering all of this??? Bring your questions to GSA….. We can help you solve all your disposal issues…… Bring your questions to GSA….. We can help you solve all your disposal issues……

Federal Acquisition Service Thank You!!! QUESTIONS? Mark Brantley