2. Contracting 101 Federal Supply Service February 16, 2005

3. Getting Started  Determine a need  Conduct market research  Solicit bids  Award contracts  Manage performance

4. GSA Schedules  GSA View Establishes relationships (potential 20 year contracts) Enables dynamic pricing Manages risk Streamlines acquisition

5. Day 1 Determination of Need Day 45 Initiating the Procurement Day 95 Analysis of Requirement Day 145 Sourcing Day 165 Solicitation Day 200 Evaluation Day 268 Award Typical FAR 15 Buy

6. Typical Schedule Buy Day 1 – RFQ With BPAWithout BPA Day 5 – Evaluation Day 13 – Award Day 1 – Market Research Day 3 – RFQ Day 7 – Evaluation Day 15 – Award

7. Federal Agency Benefits  Simplified purchasing  Collective purchasing power  Dynamic pricing  Administrative savings  eTools  Socio-economic credit

8. Do-it-yourself or use GSA?  Time  Money  Resources

9. Schedule No. 48 - TDRS  Transportation, Delivery and Relocation Services - Process Offer Evaluation (Experience, Past Performance, Management) Award/No Award GSA Advantage!/Contract Price List Go to market  Available Services SIN 653-1 - Relocation Service Package  Home sale; marketing; destination area services; and reporting SIN 653-2 – Property Management  Rental management; tenant screening

10. Schedule No. 48 - TDRS SIN 653-3 – Reserved SIN 653-4 – Additional Services  Entitlement counseling; group moves; custom reports SIN 653-5 - Agency Customization Services  Hard-to-sell properties; buyer value option SIN 653-6 – Training/Travel SIN 653-7 – Move Management  Carrier selection; booking; claims

11. Schedule No. 48 - TDRS Vendor performance management  Schedule requirements – administered by GSA  Task order/delivery order requirements – administered by ordering agency Sales  FY 05 to date = $41M  FY 04 - $144M

12. Specific Questions

13. Fixed Price vs. Cost Contracts  Fixed Price Commercial items Defined services Adequate price competition/ comparison Performance risk on contractor  Cost-Reimbursement Non-commercial items Too many uncertainties about the requirement Adequate contractor accounting system Performance risk on government

14. Obligation of Funds, Generally FAR 32.702 Policy No officer or employee of the Government may create or authorize an obligation in excess of the funds available, or in advance of appropriations (Anti- Deficiency Act, 31 U.S.C. 1341), unless otherwise authorized by law.  If the contract is fully funded, funds are obligated to cover the price or target price of a fixed-price contract or the estimated cost and any fee of a cost- reimbursement contract.

15. Obligation of Funds, Specifically  GSA Schedules – covers the minimum guarantee $2,500  Blanket Purchase Agreements (BPAs) – non- obligating document  Task Order/Delivery Orders – must obligate to cover price (fixed price) or estimated cost (cost reimbursement)

16. Other Questions?  TDRS Team Guy Galloway Paul Sando Rebecca Koses 703 605-5616 onthego@gsa.gov www.gsaelibrary.gsa.gov, search for Schedule 48 www.gsaelibrary.gsa.gov