SCOTTISH COURT SERVICE Health & Safety brief to COPFS Management Board

H&S Management Team John McMillan MBEDusty Miller BSc Paul McClintockStuart Bailey

Policies Committee Training Reporting & investigation Inspections (H&S audits/FRAs) Occupational Health Management System Elements

Director HR – both SCS and COPFS Senior operational managers Local operational managers Property service (shared service provider) Sheriffs’ Association TUS (PCS from SCS & COPFS and FDA) H&S Team ITSO – SCS Committee structure

Monitor H&S risks to SCS and COPFS & identify improvement actions; Ensure that SCS and COPFS health and safety policies and standards reflect statutory requirements and current risks; Periodically review and test the application of health and safety policies and standards; Monitor the incident reporting process and the conclusions of serious incident and accident investigations; Monitor the risk assessment process and ensure standards are applied evenly across SCS and COPFS; Review the results of the health and safety audits undertaken; Review the work programme of the H&S team; Highlight H&S priorities to the H&S team and Property Service Unit of SCS; Review the adequacy of the planned health and safety training programme Committee remit

E-learning modules in each of Avoiding slips, trips & falls Fire safety & evacuation Safe manual handling VDU & workstation Office & building managers’ course Training

Avoiding slips, trips & falls 605 = 36% Fire safety & evacuation 386 = 23% Safe manual handling 323 = 19% VDU & workstation 421 = 25% E-learning – staff take up

Web hosted reporting system available to all staff Alerts OM, TUS and Federation managers to incident Security protocols at user and host end Easy to administer Permanent record of incident and follow up actions Satisfies RIDDOR requirements Auditable system Reporting and investigation - eVolution™

Accident reported by staff TUS Federation business manager Office manager Local investigation - approve initial report Implement controls locally H&S team Corporate investigation - approve completion report Support OMRIDDOR Reporting workflow

38 in 2012 – 2 RIDDOR 13 V&A (verbal abuse/confrontation) 9 slips, trips & falls 6 cuts/abrasions/burns 4 manual handling 1 vehicle collision 1 fire 1 ceiling partial collapse 1 bleach spillage Reported events

3 year rolling programme 27 H&S audits conducted Reports to FBM, OM, TUS Recurring themes Inspections - audits

3 year rolling programme 35 FRAs conducted Reports to FBM, OM, TUS Recurring themes Inspections - FRAs

49 staff had assistance from either Occ Health provider and/or Posturite Mainly backache; less commonly RSI & WRULDs Occupational Health

Contact details Dusty Miller John McMillan Paul McClintock Stuart Bailey