1. Safety Management Standards

2. Introduction Health and Safety Procedures (which identify the risks, hazards and ways of mitigating these) are weak in that they do not cover the full range of activities that are undertaken. We wish to work with Schools and Support Areas to develop a library of procedures (Safety Management Standards) which are centrally accessible, reviewed regularly and quality controlled

3. What is a Safety Management Standard (SMS)? Set of instructions that enable managers to implement systems within their teams Will signpost to template forms, internal and external documents that ensure sufficient support is available

4. Project Overview The current system means that the Plan, Do, Check, Act model used in HSG65 – Successful Health and Safety Management, that demonstrates continuous improvement cannot be implemented, as there is nothing to check against There is insufficient instruction for managers on their health and safety responsibilities which increases the risk of breaches of legal compliance and the resulting negative impacts on the University

5. Benefits of the new system Implementation of the ‘Plan – Do – Check – Act’ model (HSG 65) demonstrates effective management of Health and Safety Improved checking of legal compliance Improved manager competence Improved risk profiling across the University Enables full review of all aspects of health and safety across the University

6. Complying with the law and what managers need to do LAWUNIVERSITY DOCUMENTS Health and Safety at Work etc Act 1974 Health and Safety Policy Health and Safety RegulationsTopic based SMS Approved Codes of Practices (ACOPS) and Guidance Guidance documents Develop a local arrangement for each SMS that applies The full standards and examples of local arrangements for all SMS is available on the HSU website

7. All SMS PRIORITY 1 PRIORITY 2 PRIORITY 3 PRIORITY 4 PRIORITY 5 PRIORITY 6 PRIORITY 7 Risk Assessment Accident Reporting Fire Radiation Hazardous Substances Display Screen Equipment Stress Inspections Control of Contractors Pressure Vessels Lifting Operations First Aid Working Conditions New and Expectant Mothers Noise Driving at Work Personal Protective Equipment Working at Height Electricity Vibration Lone Working Violence Safety Signs Home Working Building Maintenance issues Off site visits including overseas visits

8. SMS All follow the same format: o Introduction  provides the minimum safe standards that the University agrees  Defines where responsibility for implementation rests o Definitions  Covers topic specific terminology o Standards  Instructions for managers to follow which ensure legal compliance o Relevant national legislation  Gives legal background

9. Local Arrangement All those on the HSU website have been provided to give an indication of how these should be completed Shows who has responsibility for actions Will be used during audit Can be used to self-audit

10. Accident Reporting SMS – Introduction Extract This SMS provides the minimum legal standards that Schools and Support Areas must adhere to. It gives guidance but does not limit Schools and Support Areas in how they achieve the standard. Responsibility for implementing this standard and developing local arrangements rests with local managers.

11. Accident Reporting SMS – Definitions Extract Dangerous Occurrence - An incident which is defined by law in RIDDOR and is reportable to the HSE. Disease – An incident which is defined by law in RIDDOR and is reportable to the HSE when confirmed in writing by a medical practitioner. Incident - any event which has caused or could have caused an injury to a person or damage to property which has arisen through a work activity, or whilst at work. Note: this does include whilst driving for work but does not include an injury during journeys to or from work.

12. Accident Reporting SMS – Standards Extract You must make sure that employees are aware of the need to report all incidents and who to report them to. You must make sure that the Accident/Incident form is completed and a copy sent to HSU as soon as possible. This form must be used for all incident and accidents regardless of who was involved eg staff/student/visitor/ contractor. The Accident/Incident Form can be downloaded from the HSU website.HSU website You must tell the HSU about all serious and potentially reportable incidents as soon as possible (by phone or email – safety@aston.ac.uk).

13. Accident Reporting SMS – Relevant National Legislation Extract Health and Safety at Work etc Act Management of Health and Safety at Work Regulations Reporting of Injuries Diseases and Dangerous Occurrences Regulations (RIDDOR) Safety Representatives and Safety Committees Regulations Health and Safety (Consultation with Employees) Regulations Social Security Regulations

14. Audits Staff from the Health and Safety Unit will carry out audits 6 months after publication of SMS. Priority 1 will be audited in April 2016. Targeted to relevant areas Carried out in coaching/mentoring style to support with transition to new system Headline reports to Health and Safety Committee

15. HSU Website

16. A- Z of Health and Safety Topics

17. Health and Safety Unit HSU Website HSU Website is under development We are always available Safety@aston.ac.uk Ext 4976