Database ACCESS

Database A series of objects used to enter, manage, and view data.

Table Organizes the data of customers, inventory, etc. that’s broken down into individual units of information.

Field A single unit of information about a person, place, item, or object.

Primary Key  The field by which the table is sorted whenever the table is opened.  One field is designated as the primary key.  The primary key field must contain unique data for each record, such as account number.

Record A collection of fields about a person, place, item, or object.

Query  Extracts data from one or more tables.  It selects some of the fields from the table(s) to display or print rather than viewing all fields in a datasheet.

Validity Checking each entry to reduce errors and ensure that only valid information is stored for the customer.

Report Print or view a tabular layout for datasheets or forms. Create a report when you want to specify which fields to print and have more control over the report layout and format.

Filter  Used to view only those records that meet specified criteria.  Example: you may want to view only those records of suppliers in one state.

Works Cited Rutkosky, Seguin, Rutkosky, Marquee Series Office 2007, Paradigm Publishing 2008.