1. Exploring Microsoft Access 2003 Chapter 1 Introduction to Microsoft Access: What Is A Database?

2. Objectives (1 of 2) Define field, record, table and database Start Access, describe windows and objects Add, edit, and delete records Describe record selector

3. Objectives (2 of 2) Explain importance of data validation Apply filter and sort on one or more fields Describe relational database; identify one-to-many relationships

4. Overview  Every organization uses data  Intro to database management  Introduction to Access  Operations to maintain a database  Database power with multiple tables

5. Introduction to a Database Defining a database Database window in Access The seven items in window: Tables, Queries, Forms, Reports, Pages, Macros, Modules

6. Database Window Menu Bar Toolbar Database window Object button

7. Tables Design view used to create fields Datasheet view used to add, edit, or delete records Each column represents a field Records are recorded in rows

8. Design View Primary key Field names Data type description Field property

9. Tables Record selector symbol next to current record shows status Triangle indicates saved to disk Pencil indicates you are typing Asterisk appears next to last blank record in table

10. Tables Insertion point: where text is entered Primary key: unique identifier for each record Access automatically saves changes when you move to next record

11. Datasheet View Triangle indicates Data has been saved to disk Current Record Total Number of Records

12. Introduction to Access Hands-On Exercise 1 Welcome to Windows Obtain the Practice Files Start Microsoft Access Open the Books Table

13. Introduction to Access Hands-On Exercise 1 Continued Moving Within a Table Add a Record Add a Second Record Print the Table Exit Access

14. Maintaining a Database Replace command Find command GIGO (Garbage In, Garbage Out) Data Validation Delete record Add record Undo command Office assistant

15. Maintaining a Database Hands-On Exercise 2 Open the Bookstore Database The Find Command The Undo Command The Delete Command Data Validation

16. Maintaining a Database Hands-On Exercise 2 continued Open the Books Form The Replace Command Run a Query Print a Report Office Assistant

17. Relational Database A relational database uses multiple tables Example of one-to-many table: One publisher owns many books

18. Database Form Command Buttons Go To First Record Go To Next Record

19. Report

20. Filter By Selection These Records Were Sorted in Descending Order by Salary Only part of the records are displayed

21. Relationships Window Field Names One To Many Relationship Table names

22. Chapter 1 Summary Databases are multiple, related tables Six object types: Tables, Forms, Queries, Reports, Macros, and Modules Tables: Design view or Datasheet view Record Selector Symbol for record status Data validation is critical

23. Practice with Access 1. Employee database 2. Bookstore database 3. United States database 4. Super Bowl database 5. Look Ahead database 6. Companion Website

24. Case Studies Planning for Disaster The Common User Interface Garbage In, Garbage Out Changing Menus and Toolbars