Introduction to the concept of the PVS Critical Competencies The OIE PVS Tool and Introduction to the concept of the PVS Critical Competencies Training Seminar: “The OIE PVS Tool” 16 – 20 April 2012 Beijing, China Dr. François Caya Head of the OIE Regional Activities Department 1

Veterinary Services’ Strategic Priorities The OIE PVS Pathway « Treatment » Capacity Building, Specific Activities, Projects and Programs  PVS Gap Analysis Evaluation PVS Pathway Follow-Up Missions Veterinary Legislation Public / Private Partnerships Education Laboratories « Diagnosis » « Prescription » including Veterinary Services’ Strategic Priorities The OIE collaborates with governments, donors and other stakeholders 2/Item8

The OIE PVS Tool The OIE PVS Tool is the basis for evaluating performance of Veterinary Services against the international standards published in the Terrestrial Code 3/Item8

Objective of the PVS Tool The OIE PVS Tool is designed to: assist VS to establish their current level of performance identify gaps and weaknesses in their ability to comply with OIE international standards form a shared vision with stakeholders (including the private sector) establish priorities and carry out strategic initiatives. 4/Item8

Development of the PVS Tool Basis: Terrestrial Code OIE ad hoc Group on the Evaluation of Veterinary Services Experienced PVS experts; Developed critical competencies, indicators and sources of verification; Based on Code provisions; Report to the Terrestrial Animal Health Standards Commission (“Code Commission”). Review and update the tool if necessary 5/Item8

The PVS Tool is based on the Code Terrestrial Animal Health Code SECTION 3. Quality of Veterinary Services Provides the Quality Standards for Veterinary Services and the Standards to evaluate them. All other chapters in the Code, Volumes I and II Provide the standards for animal health and welfare measures and other standards and recommendations referred in the PVS Tool 6/Item8 6

Use of the PVS Tool Self-evaluation Bilateral negotiations To assess a country’s own Veterinary Service performance; Performed by internal experts with possible input by OIE experts. Bilateral negotiations An evaluation of the exporting country’s Veterinary Service to assist negotiations between trading countries; Undertaken by mutual agreement. Independent evaluation Provides a strong legitimization of a request for national and/or international financing; Performed using OIE experts. 7/Item8 7

OIE PVS Tool: Harmonised approach OIE PVS Tool with Provisional Indicators (now 2010 (5th) Edition) Manual of the Assessor – Volume 1: Guidelines for conducting an OIE PVS Evaluation; Manual of the Assessor – Volume 2: Guidelines for writing an OIE PVS Evaluation Report All above documents are given to OIE PVS Assessors OIE-PVS Tool (public document) http://www.oie.int/fileadmin/Home/eng/Support_to_OIE_Members/docs/pdf/A_2010_PVSToolexcludingindicators.pdf 8/Item8

What is evaluated using the PVS Tool ? 9/Item8

Definitions in the PVS Tool Are those found in the Terrestrial Code Veterinary Services: means the governmental and non-governmental organisations that implement animal health and welfare measures and other standards and recommendations in the Terrestrial Code and the OIE Aquatic Animal Health Code in the territory. The Veterinary Services are under the overall control and direction of the Veterinary Authority. Private sector organisations, veterinarians, veterinary paraprofessionals or aquatic animal health professionals are normally accredited or approved by the Veterinary Authority to deliver the delegated functions. Countries are encouraged to use OIE-PVS tool in continuously monitoring the performance and improvement on veterinary services in partnership with private stakeholders. 10/Item8

Cross-cutting competencies: Laboratories, education, etc. « the Veterinary domain » Cross-cutting competencies: Laboratories, education, etc. Human food Non-food products Border inspection posts Medicinal products Animal feed Genetics (health) Habitat and production conditions Trade in animals International trade in animals Waste Non-food activities Epizootics Zoonoses Other diseases Wildlife Livestock Primary resources Export certification Production industry and trade of animal products Human food Slaughtering / harvesting Zoonoses Human health 11/Item8

Fundamental Components Effective VS / AAHS have four fundamental components: the human, physical and financial resources to attract resources and retain professionals with technical and leadership skills; the technical authority and capability to address current and new issues including prevention and control of biological disasters based on scientific principles; the sustained interaction with stakeholders in order to stay on course and carry out relevant joint programmes and services; and the ability to access markets through compliance with existing standards and the implementation of new disciplines such as the harmonisation of standards, equivalence and zoning. 12/Item8

How is the PVS Tool structured ? 13/Item8

4 fundamental components 46 Critical competencies PVS Tool PVS Human, Physical, Financial Resources Technical Capability and Authority Interaction with Stakeholders Market Access 4 fundamental components 46 Critical competencies 5 levels of advancement Market Access 14/Item8

Each Component comprises 6 - 14 Critical competencies PVS Tool: Fundamental Components I . Human, Physical and Financial Resources II . Technical Authority and Capability III. Interaction with Stakeholders IV. Access to Markets Each Component comprises 6 - 14 Critical competencies 15/Item8

PVS Tool: Critical Competencies The OIE PVS Tool comprises 39 Critical Competencies 7 of which are divided into 2 sub-CC Each Critical Competency comprises: A definition 5 Levels of advancement Indicators References to the Code 16/Item8

Definition A specific competence of the VS necessary for the country to comply with OIE standards Example: I.7 Physical resources The access of the VS to relevant physical resources including buildings, transport, telecommunications, cold chain, and other relevant equipment (e.g. computers). 17/Item8

Levels of Advancement Progressive and complementary information related to the compliance with OIE standards. 5 levels of advancement (qualitative) for each critical competency A higher level assumes compliance with all preceding levels Level of advancement 1 No compliance Level of advancement 2 Level of advancement 3 Level of advancement 4 Level of advancement 5 - Full compliance with OIE Standards 18/Item8

Example: Levels of Advancement I-7 Physical resources The access of the VS to relevant physical resources including buildings, transport, telecommunications, cold chain, and other relevant equipment (e.g. computers). 1. The VS have no or unsuitable physical resources at almost all levels and maintenance of existing infrastructures is poor or non-existent 2. The VS have suitable physical resources at national (central) level and at some regional levels, and maintenance and replacement of obsolete items occurs only occasionally 3. The VS have suitable physical resources at national, regional and some local levels and maintenance and replacement of obsolete items occurs only occasionally 4. The VS have suitable physical resources at all levels and these are regularly maintained 5. The VS have suitable physical resources at all levels (national, sub-national and local levels) and these are regularly maintained and updated as more advanced and sophisticated items become available 19/Item8

Indicators Possible sources of information to identify the level of advancement each critical competency counts with a proposed list of indicators for each Level of advancement The list proposed is INDICATIVE and not EXAUSTIVE or mandatory The experts should always seek for the most appropriate references for each case 20/Item8

Suggested indicators or sources of verification Example: A full critical competency I-7 Physical resources The access of the VS to relevant physical resources including buildings, transport telecommunications, cold chain, and other relevant equipment (e.g. computers). Levels of advancement Suggested indicators or sources of verification 1. The VS have no or unsuitable physical resources at almost all levels and maintenance of existing infrastructure is poor or non-existent. Inventory of physical resources (including quantity, description or type, condition), including buildings, telecommunications (telephone, mobiles phones, fax machine, radio, Internet), computers and extensions (printers, scanners, copiers), transports, cold chain and specific equipment Geographical and functional distribution of physical resources Management of physical resources: procedures and records regarding ownership, acquisition, maintenance, renewal and disposal. 2. The VS have suitable physical resources at national (central) level and at some regional levels, and maintenance and replacement of obsolete items occurs only occasionally. 3. The VS have suitable physical resources at national, regional and some local levels and maintenance and replacement of obsolete items occurs only occasionally. 4. The VS have suitable physical resources at all levels and these are regularly maintained. 5. The VS have suitable physical resources at all levels (national, sub-national and local levels) and these are regularly maintained and updated as more advanced and sophisticated items become available. Evidence of more advanced and sophisticated items 21/Item8

Terrestrial Code references References to the Code Appendix 1: Terrestrial Code references for critical competencies Critical Competences Terrestrial Code references I-7 Point 2 of Article 3.2.4. Evaluation criteria for quality system Points 2 and 3 of Article 3.2.6. Evaluation criteria for material resources: Administrative / Technical. Point 3 of Article 3.2.10. Performance assessment and audit programmes: Compliance. Point 4 of- Article 3.2.14. Administration details. 22/Item8

How to analyze a critical competency? Gather information Documents Field visits Interviews Identify relevant information Some elements relates to many CC This will represent the “Findings” Assign the appropriate level of advancement Identify and refer the relevant evidence to support this level Identify Key Strengths, Weaknesses and recommendations 23/Item8

A critical competency In the PVS Report The definition The Level of advancement Evidence Findings Strengths Weaknesses Recommendations

Chapter I Human, Physical and Financial Resources Critical competencies Section I-1 Professional and technical staffing of the Veterinary Services Section I-2 Competencies of veterinarians and veterinary para-professionals Section I-3 Continuing education Section I-4 Technical independence Section I-5 Stability of structures and sustainability of policies Section I-6 Coordination capability of the Veterinary Services Section I-7 Physical resources Section I-8 Operational funding Section I-9 Emergency funding Section I-10 Capital investment Section I-11 Management of resources and operations 25/Item8

Chapter II Technical Authority and Capability Critical competencies Section II-1 Veterinary laboratory diagnosis Section II-2 Laboratory quality assurance Section II-3 Risk analysis Section II-4 Quarantine and border security Section II-5 Epidemiological surveillance Section II-6 Early detection and emergency response Section II-7 Disease prevention, control and eradication Section II-8 Food safety Section II-9 Veterinary medicines and biologicals Section II-10 Residue testing Section II-11 Emerging issues Section II-12 Technical innovation Section II-13 Identification and traceability Section II-14 Animal welfare 26/Item8

Chapter III Interaction with Stakeholders Critical competencies Section III-1 Communications Section III-2 Consultation with stakeholders Section III-3 Official representation Section III-4 Accreditation / authorisation / delegation Section III-5 Veterinary Statutory Body Section III-6 Participation of producers and other stakeholders in joint programmes 27/Item8

Chapter IV Access to Markets Critical competencies Section IV-1 Preparation of legislation and regulations, and implementation of regulations Section IV-2 Implementation of legislation and regulations and stakeholder compliance Section IV-3 International harmonisation Section IV-4 International certification Section IV-5 Equivalence and other types of sanitary agreements Section IV-6 Transparency Section IV-7 Zoning Section IV-8 Compartmentalisation 28/Item8

What are the outcomes of an evaluation using the PVS Tool ? 29/Item8

PVS Tool: the outcomes A PVS Evaluation report includes Updated general information on the country, on the country’s animal health and production sectors and on the Veterinary Services Qualitative assessment of each of the 46 Critical Competencies: The level of advancement observed Detailed findings supporting the level of advancement assigned Strengths and weaknesses Recommendations to improve the Veterinary Services’ compliance with international standards Referenced evidences 30/Item8 30

PVS Tool: the outcomes (Cont.) Outcomes DO NOT comprise: Quantitative qualifications An overall qualification for the whole Veterinary Services Subjective judgement (e.g.: “good” or “bad”) Averages values Comparison to other reports, countries, or regions 31/Item8 31

PVS Tool : future developments Updates to the Terrestrial Code Chapter 3.4. Veterinary legislation (for adoption in May 2012) Future developments in: Veterinary Education Veterinary Statutory Bodies And more! 32/Item8 32

Organisation Mondiale de la Santé Animale World Organisation for Animal Health Organización Mundial de Sanidad Animal 33/Item8