e-PPAP User_Manual Arnaud Mangin Managing Partner Evalidate Inc. E-mail: arnaud@evalidate.com Phone: +1.248.343.2372 (USA) Fax: +1.248.275.1849 (USA) Gross Cost reduction pressure  How to reduce ASQ staffing  How to avoid duplication of tasks  How to automatize reporting  How to delegate tasks to suppliers  How to reduce travel costs Kill Silos How to share APQP information with other functions Right First time  How to train ASQ  How to train suppliers  How to secure consistent & stable APQP BOP process Marc Gugumus / JRobineau 18.11.2009 updated 26.11.09 & 20101002 J R S Property of Faurecia - duplication prohibited

Introduction e-PPAP = a supplier portal for the APQP interaction « Supplier <-> Faurecia », documents and tracking How it works? Information to Suppliers Reporting with the system How to start in a new Program Slides for Suppliers are identified as S on bottom right Standardization of the documentation by providing templates (which can be division specific) & tutorials (Faurecia Group) Improvements of quality of the documentation submitted by the suppliers. Suppliers know their current status and what Faurecia expects from them. Simplifying ASQ (and Program buyer) tasks: less time in making reports, storing/reviewing/searching files. Inputs/ Outputs : Excel templates to automatically import a list of parts + existing export of Excel files for reports Fully web-enabled; nothing to install or download on computer; intuitive interface (confirmed by Suppliers). Quick access. Simple payment options by Suppliers direct to e-validate (on line by card, transfer, check, each semester) before issuing login/password . Back up solution (when non payment or for COP) => ASQ entry or Excel addition in export format Fully customized for Faurecia Support : Fast reaction/implementation to any improvement idea. S

S Overview Web based Interaction on documents and requirements Facilitates reporting User friendly Need Supplier Agreement to use it/ pay 3rd Party fee (send this file at RFQ and check agreement at SNC (Sourcing Nomination Committee)) Steps to get Supplier agreement Send with the RFQ to the Supplier the pdf file Information and Agreement of e-PPAP tool for APQP… With the offer, Faurecia’s Buyer to require to fill-out and sign-off the 2nd-half portion of this note After Nomination, Supplier Quality to send signed document to e-Validate Upon receipt, an e-Validate Inc. representative will be in contact with Supplier to invoice S

S Portal Entrance http://supplier.eppap.com User account is the email Enter “Log In” data for access. Data sent per e-mail to user after he’s account creation on user list. Click “Forgot password” if data lost. A “demo” log in is possible with “demo” password and DEMO parts and suppliers; ensure you don’t upload confidential issues; It shows only Supplier side S

Folder Tabs (Faurecia view) More efficient is to ‘Switch to advanced view’ on the right side 1 2 3 4 5 6 Presentation hereafter per these items

Folder Tabs (Supplier view) 1°) all Parts & Program 2°) 1 part 3°) each APQP ‘element’ for 1 part The Supplier has access to 3 levels The PART associated to a Program The relevant APQP ELEMENT LIST for a given PART Detail within an ELEMENT , this is where are templates and tutorials The SUPPLIER USER MANUAL is visible by going to Element 11 and making ‘view details’ S

1 – Home (Faurecia view) PARTs List / Program / Supplier for access to Element List page Program selection May have also to select the BG/region on upper left It is recommended to use the ‘Switch to advanced view’ option as shown in next slides Click “View” to open elements list per part

2 – Element List (1 per ‘part’) ‘Element list’ = ‘per part’ information display and access to Elements Status Management This is also the overview of the PART REPORT Note that SOME ELEMENTS are NOT VISIBLE by the Supplier (ex #6, 9, 10) refer to template section) Click “View Details” to open Element Status Management S

2 - Element Status Management (Supplier view) 3-Select document type 1-Access to Faurecia tutorials The tutorial list is defined on Faurecia GROUP level, it is not specific to a BG/region Under element 11 is the USER MANUAL 5-Attach selected document Visualize status ; possible also to ‘view history’ 4-Select document to be uploaded & browse 2- Template (Division specific) S

2 - Element Status Management (Faurecia) Overview Select Part and element (may use « switch to Advanced view » mode ) Then either : - Give status on Uploaded doc by Supplier ; by selecting ‘Update) or - Upload Document ASQ job is to : Give status to document ; ex Approve Give status to the APQP element ; if the ASQ wants to turn it GREEN , some not documented+approved items may be either ‘removed’ or put ‘on hold’ 2 ways to enter this feature ; 1°) advanced (right at home page) 2°) conventional 2 ways to enter this feature

2 - Element Status Management Document uploading Status turns green if uploaded by ASQ. Status turn yellow (“pending”) if uploaded by Supplier  then ASQ must “edit” to give status

2 - Element Status Management (ASQ) If you are an ASQ you view the number of documents uploaded by a Supplier and requiring your review Click on the Nb , then the below window opens The related program is shown with this sign To approve

2 - Element Status Management Element status setting (ASQ role ) 1-Click “Edit” to change element status 2-Select status & add remarks

2 - Element Status Management Element status set “On Hold” without document uploading; this allows to turn on the APQP element to the desired “status/color” without having all document uploads ;  can then be turned back to “required” 1-Select document 3-Click Attach document 2-Mark field 4-Status turns “On Hold”

2 - Element Status Management Status colours in Element List Document uploaded by supplier sets yellow status, ASQ to turn it green by approving

2 - Element Status Management (alternative method for ASQ) 1°) Select Division and Program Status colors in Element List 2°) Swith to Advanced view 3°) Select element Document uploaded by supplier sets yellow status, ASQ to turn it green by approving

2 - Element Status Management (alternative method for ASQ) Status colors in Element List 1°) upload or add only comments 2°) give status

3 – Open Issue From Elements per Part To upload lists of open issues

4 – Reports Management Activity Report of the Supplier(s) to the ASQ Shows list of documents submitted by supplier and waiting for review by ASQ or list of documents already reviewed and waiting for e-mail summary notification to be sent to the supplier.

4 – Reports Management ASQ Report Shows data about ASQ Engineer activity for suppliers documents validation Monitoring Tool for SQ managers

4 – Reports Management Executive Report This is a different manner of presenting the APQP report PLEASE use 1st the PART report Shows missing documents for selected program and supplier

4 – Reports Management Fulfillment Chart Is the APQP status report The RED curve is the SHOULD be progress based on due dates entered in different manners : The date of the PMS phase The date calculated by the ‘retroplanning’ (refer after) The date entered manually at the PART entry or BOM upload (refer after) Thus it is important to set dates in a realistic way to have a representative curve

4 – Reports Management Fulfillment Chart = the APQP status report 1°)Possible zoom on various phases

4 – Reports Management Fulfillment Chart 2°) Possibility to export data on an Excel sheet containing all detailed info APQP & PPAP Fulfillment Chart The export to excel is the most important feature

5 – Supplier Multi Doc Download Features to be used in a 2nd priority Shows all submitted documents for : a selected program and a selected required document

6 – Administration > HOW TO START CHECK LIST Who should do what to start with e-PPAP on a Program How to start a Program is key

6 – Administration Create a Program (screen available only to Administrator profile) PMS date to be entered here ASQ to contact an administrator Can assign 2 ASQ on the program To set program data selection of TEMPLATE : Refer hereafter for details

6 – Administration Program List PMS date to be entered here To set and show program dates & data The set of TEMPLATE is shown Refer hereafter for details

6 – Administration / Program list Click “Select” to manage/edit Program Details ASQ can edit the dates Important ; those dates are (sometimes) giving the APQP ‘should’ curve (refer above) To set and show program dates & data

6 – Administration / Part List 1° conventional Part List/View Part List 2 ways to enter the BOM To set Parts data: 1°) part per part 2°) BoM transfer via an Excel sheet

6 – Administration / Part List 1° conventional Part List/View Part List Click “Edit” to manage part data Tip : Make one part per family in this manner Then export on excel Then enter the other (the 2nd manner) by copy / paste in excel Then use excel entry (refer below)

6 – Administration / Part List 1° conventional Part List/View Part List Select applicable APQP elements Tip : Make one part per family in this manner Then export on excel Then enter the other (the 2nd manner) by copy / paste in excel Then use excel entry (refer below)

6 – Administration / Part List 1° conventional Part List/View Part List > also define who from Program team should have access Give access to Program buyer as a minimum And for later phases to PQL Click “Pro. Team” to manage program team names

6 – Administration / Part List 1° conventional Part List/View Part List Click “Element & Date” to manage APQP elements & dates

6 – Administration / Part List 1° conventional Part List/View Part List Click “Add a new part” to create new part Due date to be entered here As proposed from Program milestones Calculated by retroplanning Modified manually

6 – Administration / Part List 1° conventional Part List/Create new part (same as starting from View Part List page) To create new part

6 – Administration / Part List 1° conventional Copy Existing Part into New Part To create a new part starting from an existing one

6 – Administration / Part List 2° upload BoM To create BoM on Excel sheet being placed under ePPAP by eValidate (in case of new and long BoM). Upload BoM

6 – Administration / Part List possible to adjust the list of requested items by removing element in PPAP list for ex. Make a check in advanced view Fine tune by removing (or adding) elements including in PPAP list

6 – Administration / Supplier list 1 st step is to look in who is registered and using

6 – Administration / Supplier list Click “Edit” to update supplier data Click “View Users” to show company users STEPS to SELECT a SUPPLIER Check that in Supplier list if existing and registered (Green = OK and paying the fee; Yellow = should pay but not done yet; Blank = no action done yet) If Supplier to be created, next slide select the name to be exactly same as in GPS / Generic To create new supplier from supplier list page To show and manage supplier list.

6 – Administration / Supplier list Supplier List/Add New Supplier (same as starting from Supplier List page); use GPS name For new entry, select the name to be exactly same as in GPS / Generic To create new supplier

6 – Administration / User List To show and manage user list. Click “Edit” to update user data Define USERS at Supplier internally Click “Inactivate” to inactivate user

6 – Administration / User list To export data on Excel sheet To create new user from user list page

6 – Administration / User list User List/Add New User(same as starting from User List page) To create new user. After creation, e-mail with password is sent automatically to new created user.

For Administrators only: 6 – Administration > For Administrators only: Tutorials Templates

6 – Administration / Tutorials Tutorial Management (Faurecia Group common) For Administrators only The users manual is under ‘Program review Kick off’ S Management of tutorial documents for APQP elements

6 – Administration / Templates Template Management (tuned by each PG/ division) A Key step in the preparation of e-PPAP use: define required documents provide templates to Suppliers (in addition to what is in Tutorials) Can be done by copy of existing template set For Administrators only

6 – Administration / Templates Template Management (tuned by each PG/ division) Indicate a template available ‘False’  supplier does not see Name of required document (mandatory if not put “on-hold”

6 – Administration / Templates Template Management (tuned by each BG/ division) Refer to list above Possible to select a set of template from another BG/Division Possible modify For Administrators only

Train yourself as Faurecia Using this program DEMO under FIS NEO, trial possible on 1st parts in the list Examples on last parts in list (you may copy when creating new part) Intend is to create 1 line of example per each typical part of FAU Don’t put confidential files in these « parts » as the supplier also may have access

Train yourself as a Supplier If you have already an account or not : ACCESS DEMO supplier Login: demo Password: demo Don’t put confidential files in these « parts » as the supplier also may have access S

Conclusion Conclusion Q& A