1 ISD2R\YES NM PCC Update 06/15/10

2 ISD2R Agenda The Project Replacement Review for Health Care Reform Sub-projects Reviews  Web Portals (Public: Yes-NM, Staff: Encounter Tracking)  Reporting (Data Conversion & Business Intelligence)  Imaging (Electronic Documents) Budget

3 The Project Objective: Replace HSD-ISD2 System  ISD2 manages benefits for over 700,000 clients who receive Food Stamps (SNAP), Energy Assistance, Medicaid, and Cash Assistance. Federal Partners  Food and Nutrition Services (FNS)  Centers for Medicare and Medicaid (CMS)  Administration of Children and Families (ACF) Replacement System Project Components  ISD2 - Planning Replacement Systems for fit with Health Care Reform Expense Reconciliation Budget

4 Replacement Review: Health Care Reform Concerns: Fit for National Health Care Reform  Review ISD2r RFP for Michigan Bridges Systems reviewed:  Visited Michigan (Five member HSD team)  Technology: A good fit  Project Management Office (PMO) key to Michigan's success  Demo from California on C-IV  C-IV (Old): Technology is old; good graphical interface  ASPS (New): Technology a good fit; good graphical interface  Demo from Tennessee  Acceptable fit for HSD and HCR  Demo from Maine  Acceptable fit for HSD and HCR

5 ISD2R RFP Status RFP Status:  Review of Systems: Several Transfer and quasi COTS systems are an acceptable fit for HSD and HCR. RFP Actions:  HSD to pursue open RPF for ISD2R Allows for more options Allows for greater competition  HSD to pursue a procurement specialist Help with writing the ISD2R RFP Help with writing ISD2R contracts

6 Replacement System (ISD2R) Actions :  Reconciliation of all expenditures from SFY05 to Current  Project Management Office (PMO) RFP With Federal Partners for Review  Deliver to the Federal Partners an updated Planning-APDU In Internal HSD Review  Procurement Specialist Gathering Requirements for SOW  Re-submit to PCC a Change Cert at the Planning Phase Scheduled for July 2010  Issue open RFP for Replacement System including Integration

7 Review: Sub-Projects Suspending or Canceling all sub-projects Funding sub projects puts ISD2R at risk Resource contention implementing sub-projects puts ISD2R at risk.  Web Access (Public: Yes-NM, Staff: Encounter Tracking) Suspended  Reporting (Data Conversion & Business Intelligence) Cancelled – Replaced by “System Integrator”  Imaging (Electronic Documents) Cancelled

8 Review: Sub-Projects Web Public Access: Yes-NM “Am I Eligible”  In production and M&O contract with vendor expires on 6/30/10  Production and UAT environment must be maintained by DoIT and HSD-ITD staff  HSD must develop business processes to handle the inevitable increase in applications during a time of record high vacancies in field offices Reporting:  Encounter Tracking: Stopped at Proof-of-Concept May be added to Integrator RFP  Business Intelligence: Supported with Internal Staff May be added to Integrator RFP Imaging:  May be added to Integrator RFP

9 Review: Sub-Project Budget Web, Reporting, Imaging ImagingReporting (DC & BI)Web Access (ET & Yes)Total Budget $ 2,500,000 $ 618,000 $ 1,163,190 $ 4,281,190 Expensed $ - $ (526,812) $ (1,797,583) $ (2,579,965) Remaining $ 2,500,000 $ 91,188 $ (634,393) $ 1,701,225

10 Budget Status ISD2R Federal Overall Budget PlanningImplementation Budget$ 2,000,000 $ 5,000,000 Expenses$ 528,668 $ 2,579,965 Remaining$ 1,471,332 $ 2,420,035 Total expensed = $ 3,108,633 Total remaining = $ 3,891,367