1. ISD2 Replacement Project (ISD2R)
PCC Update 3/23/11

2. ISD2R Agenda
Objective
Status Update
Funding and Budgets
Going Forward

3. Objective
Replace the Income Support Division (ISD), Integration Services Delivery (ISD2) System which manages benefits for over 800,000 clients who receive Food Stamps (SNAP), Energy Assistance, Medicaid, and Cash Assistance.
Meet Requirements of Health Care Reform Act of 2010
Partner with the following Federal Agencies:
Food and Nutrition Services (FNS)
Centers for Medicare and Medicaid (CMS)
Administration of Children and Families (ACF)

4. Update Planning Phase Approval Request
Received $1,261,807 Certification approval from DoIT in September 2010 to continue with the Planning Phase.
Planning Phase is scheduled to finish around 7/01/2011
2010 P-APDU approval received by Federal Partners
PMO Contract started 11/15/10
PMO will manage the implementation of the system
PMO is a combination of state and contract staff
Contract staff was brought in to provide specialized expertise in implementing eligibility systems.
See slide 5 for PMO structure
PMO IV&V – Contract started 2/15
First deliverable was received 3/7 and rejected. (project plan)
Will be resubmitted on 3/21

5. ISD2R Project Management Office
PMO Staffing ppt
ISD2R Project Management Office
Executive
Sponsor
Charissa Saavedra
Executive
Steering
Committee
Executive
Owner
ITD / CIO
Brian Pietrewicz
Executive
Owner
Ted Roth
Charissa Saavedra
Danny Sandoval
Ted Roth
Stephen Klump
Bob Beardsley
Strategic
Tactical
PMO Leadership Team
Senior
Project
Manager
ITD
Owner
HSD
Senior
Project
Executive
Patrick Maltby
Brian Pietrewicz
Elizabeth Garcia
PMO Core Team
Network
Lead
Application
Lead
ISD
PGM &
Policy
MAD
Policy
Project
Management
Business
Technical
Support
DDI
Vendor
Budget &
Contracts
Nathan Wallwork
Reddy Kuthuru
Sam Peinado
Jacob Brito
Karmela Martinez
Joey Kellenaers
Mary White
Merv Jersak
Bob Nemeth
Wendy Chavez-Paez
- Contract Staff
- State Staff
2.2011

6. PMO Governance Model Executive Sponsor PMO Core Team PMO Leadership
Executive Steering
Committee
State Purchasing
Division
PMO Leadership
Team
Federal Partners
DoIT
Project Oversight
Project Mgt
IV & V Contractor
PMO Core Team
Business
Technology
Integration Vendor
Contracts
Budget

7. Funding & Budgets
Received approval from PCC for $1,261,807 in September.
We are in middle of an active procurement so total budget and appropriation figures available upon request.
HSD ISD2R Project Financials
3/16/2011
DoIt Certification Phase (Planning)
Encumbered
Spent
Balance
Professional Services
$ ,288.63
$ ,146.20
$ 683,142.43
IV&V Professional Services
$ ,916.00 $
$ 35,916.00
Software
$ ,491.20
$ (2,491.20)
Total
$ ,204.63
$ ,637.40
$ 716,567.23

8. Going Forward Actions: RFP for Systems Integrator has been released
Responses have been received
See Slide 9 for sequence of events
IAPD will be submitted to Federal Partners on 3/25/11
Estimated approval date is 5/25/11
See slide 10 for draft project schedule

9. Selection of Finalists Integration Vendor Start
ISD2R RFP Sequence of Events.pptx
ISD2R
Integrator RFP
Sequence of Events
3/8/2011
5/2/2011
6/15/2011
Responses Due
BAFO Due
Contract Award
March
April
May
June
Proposal Evaluations
BAFO
Demos & Review
Contracting
Protests
Fed Approval*
12/27/2010
4/15/2011
5/15/2011
7/1/2011
Release RFP
Selection of Finalists
Vender Selected*
Integration Vendor Start
Release RFP 12/27/2010
Proposal Evaluations 3/8/2011 – 4/14/2011
Selection of Finalists 4/15/2011
Presentations / Demos 5/3/2011 – 5/9/2011
Contract Award 6/15/2011
Vendor Start 7/1/2011
* Approx Dates

10. ISD2R Project Schedule 2011 2012 2013 Procurement Develop / Test Pilot
ISD2R Project Schedule pptx
ISD2R
Project Schedule
2011
2012
2013
Procurement
Develop / Test
Pilot
Statewide
2nd-3rd Qtr
7/1/2011
12/27/2010
1/1/2014
Release RFP
ISD2R Statewide
Procurement
50 Days on Street
60 Days to Review
1 Week Demo
30 Days Contracting
Release RFP 12/27/2010
Implementation Vendor Start 7/1/2011
Develop and Test (18-24 mths) 7/1/2011 – 7/1/2013
Pilot ISD2R Application 2nd – 3rd Qtr 2013
Roll Out ISD2R 3rd – 4th Qtr 2013
ISD2R Statewide 1/1/2014

11. Questions