WSAMA Board Meeting MRSC-WSAMA contract

MRSC-WSAMA Contract Amounts Year Contract Payments 2017-2019 $21,300 (adjusted per CPI each January; current payment $23,142 ) plus $3000 travel expenses plus waiver conf. registration for MRSC legal consultants ($1,410 value) 2014-2016 $14,700 (adjusted per CPI each January) 2004-2015 $13,000 MRSC-WSAMA Contract Amounts

MRSC Service Hours FY 2018-19: 150 hours of support – a $20K value - provided for Board Meetings/Association Development at no cost to WSAMA (Flannary’s time) Plus 431 hours of support - a $38K value. Current contract is $23K. FY 2019 Items Administrative Communication Legal Total Rate WSAMA Accounting 91 $7,500 WSAMA Conference 182 64 50 296 $27,000 WSAMA Membership 33 $2,500 WSAMA Website Updates 9 2 11 $1,000 315 66 431 $38,000

MRSC Proposal Looking to bridge the $15K gap needed to make MRSC whole PROPOSALS Savings Notes 1. Transition to conference app instead of manually designed and printed handbook. App will save MRSC ~$5K annually in staff time. Fee for app is $1.5K per conference. Printing costs for handbook were approx. $1.5K per conference. 2. Transition to providing Legal Notes online only instead of printing hard copies and saving materials to flash drives. MRSC: $0 WSAMA: will save $4,000 annually in printing costs. 3. Transition work from MRSC to the WSAMA board (see next slide) Transition could save MRSC ~$5K annually in Aimy’s time Transition could also save MRSC ~$1K annually in Flannary’s time 4. Increase contract payment by $5,600 Primarily funded by Legal Notes savings. (No conference fee increase needed in 2020.)

Items to Delegate Speaker/Moderator/Education Coordinator Aimy: 35 hours/conference Flannary: 5 hours/conf Assist Flannary with confirming speakers January/February, July/August Create and send printable PDF schedule to MRSC to upload to website Work with MRSC to set deadlines for speaker materials July, February Contact speakers about deadlines for material (bios, written materials, slide decks) MRSC needs the materials at least two weeks in advance of the conference to post on the app. Collect and track materials and send to MRSC for conference app. Follow-up as needed August-September, March-April Collect AV needs from speakers Inform speakers about comp rooms, comp registration, and reimbursement as necessary September-October, April-May Send completed list of speakers, bios, and session descriptions to MRSC for conference app Send MRSC outstanding speaker materials after the conference to post on website October, April/May Select and confirm moderators. Update moderator packet with site-specific information, bios and agenda. August-September March-April

Items to Delegate Sponsor Coordinator Aimy: 4 hours/conference Maintain sponsor spreadsheet (update contact info as needed) January-March Reach out to firms to secure sponsorship. Follow up as needed January-February Send confirmed sponsor list to MRSC to generate invoices Folllow-up with sponsors as needed to collect payment February-March Collect logos and send to MRSC for conference app and poster Golf Coordinator Aimy: 2.5 hours/conference Work with Roger M. to confirm golf location, time, green fees February, August Send golf details to MRSC before registration opens Review registration list for golf and create teams March-April, September-October Finalize teams during conference week April/May, October Work with MRSC to handle payment Other Flannary & Larkin: 4 hours/year Send out Doodle polls to schedule Board meetings As needed

MRSC will continue to handle Conferences and Membership Finalizing conference agenda and confirming all speakers CLE credits Designing and ordering sponsor sign Communicating with conference venue on AV needs, banquet room set up, food and beverage menu, list of comp rooms/upgrades, and room block status Conference app Setting up and staffing conference registration desk Conference and membership registration Managing materials for conference Emails to members about membership and conferences Bring laptops to conference with presentations uploaded Listserv Website General Managing listserv members Managing and updating website content Responding to questions from members and board Board Finalizing and managing board meetings Preparing agenda and minutes

Fee History (FYI) Year Membership Sponsors Conference 2019 $75 (associate) YTD: 448 members $750 Spring: 12 $235 (member, lunch included) – Spring only: 158 members $450 (non-member, lunch incl.) – Spring only: 18 non-members 2018 $15 (member) $50 (associate) 493 members Spring: 14 Fall: 13 $235 (member; lunch incl.) – Spring and Fall: 366 members $285 (non-member, lunch incl.) – Spring and Fall: 20 non-members 2017 524 members $600 Spring: 15 Fall: 14 $200 (member; lunch not incl.) - Spring and Fall: 410 members $250 (non-member; lunch not incl.) Spring and Fall: 28 non-members 2016 526 members Spring: 13 $180 (member, lunch not incl.) - Spring and Fall: 369 members $230 (non-member, lunch not incl.) - Spring and Fall: 28 non-members Fee History (FYI)