Best Practices Managing Agendas and the Electronic Curriculum System It is vitally important to ensure your committee members know how to access the electronic proposals and also use the print feature to make track changes. When searching between years, be sure to click the “Select” button. Items that carry forward: In Process, Not Submitted Items that DO NOT carry forward: Withdrawn, Published Not Submitted Items: need to be cleaned up

Best Practices New Program Approval Time Line (If there are NO edits or returns) Department – 1 to 2 weeks College – 3 to 4 weeks Dean Approval/Bulletin Editor – 5 to 6 APC/Provost – 7 to 8 weeks Assessment Council – 9 to 10 weeks Academic Senate Executive Committee – 10 – 11 weeks Academic Senate Committee – 12 to 13 weeks Board of Trustees – 16 to 17 weeks Presidents Council – 22 to 24 weeks Expect at least 6 months for new programs. *This does not take breaks or holidays into account.

Best Practices Enhancing Curriculum Committees Engage Members: Designate committee members to do the following: Evaluate impact on time to graduation Review grammatical issues that may lead to approved with edits versus returns Address possible advising issues Evaluate the affects on other departments and programs Evaluate course outcomes to ensure they are measureable and appropriate for the course level Evaluate course sequencing for new programs Evaluate changes in number of credit hours Evaluate affects of program modifications Determine if courses are duplicated

Best Practices Enhancing Curriculum Committees Very Important! Assign a member to ensure information in the attached documents match the electronic forms!!! Capitalize on Member’s Strengths: Example, some members may have been involved in program review. Allow them to evaluate new programs overall while other members may be better suited to evaluate course modifications because of experience redesigning courses. Follow Up Strategies (Out of Sight Out of Mind): Curriculum proposals are often forgotten when there is not a good strategy for following up. Develop follow up strategies and COMMUNICATE to other committees.

Best Practices Handling of Curriculum Minutes Accuracy of Minutes: To ensure accuracy of minutes, it is important to verify correct dates and information in SAP. Sometimes the information may change in SAP depending on the lag time on the routing of the proposal. Consistency: Ensure the information on the Green form reflects exactly what is on the MCS. In addition, be sure the Green form reflects the information stated in the minutes (hours, lab hours, etc). Frequency of Submitting Minutes: Minutes should be submitted to the Bulletin Editor and Academic Senate Office not later than 2 weeks after the meeting is held. Use electronic voting to get minutes approved. FROM and TO: are still needed in Minutes for courses but should be copied from the electronic proposal and pasted in the minutes. Please continue to use the minutes template (http://academicsenate.cmich.edu/curricular_minutes.htm) on the Academic Senate website to ensure consistency sing there will be multiple reviews of the minutes. Call the Academic Senate office or the Office of Curriculum and Assessment if you have any questions regarding minutes.