Budgeting Conversation Welcome to Our Third Budgeting Conversation

Agenda Shoreline Budget Overview Budget Proposal for 2019-20 and Preparation for Our 2020-21 Budget Wrap Up & Focus for Our June 11 – Fourth Budget Conversation Time for Conversation

Shoreline Budget Process Shoreline Budget Overview Budget Proposal for 2019-20 and Preparation for Our 2020-21 Budget Wrap Up & Focus for Our June 11 – Fourth Budget Conversation Time for Conversation

Budget Process

https://shoreline.formstack.com/forms/budgetmay16 Question 1 Coming into the conversation today, how are you feeling about the process of building a budget for 2020-21?

Annual FTE Comparisons

Budget, Expenditures and Revenue 2017-2018 As of April 30, 2018 As of June 30, 2018 Revenue (Actual) $41,478,221 $41,723,596 Budgeted Expenditures $43,794,477 Expenditures (Actual) $36,359,065 $46,199,778 Difference ($4,476,182) 2018-2019 As of April 30, 2019 Projected for June 30, 2019 Revenue (Actual) $39,864,977 $40,527,627 Budgeted Expenditures $45,090,272 Expenditures (Actual) $33,699,661 $42,820,597 Difference ($2,292,969)

Building 2019-2020 Budget Estimated gap between revenue & expenses for 2018-19: $2,292,969 Ways to close the gap for 2019-2020 Reduction of $750,000 – Holding vacant positions open Reducing operating budget overall by 2% (goods and services) $800,000 Cash Balance would fund the remaining shortfall of $742,969 if the current gap remains through June 30

Reimagining Shoreline What is truly sustainable for us? Realistic and constant projection of enrollment and revenue Can withstand drops in enrollment Flexible and poised for sustainable growth Quality of student and employee experiences Workload balance: doing less with less

What will that look like? DRAFT The results of the process should be: Clarity in the student experience; set of choices that is reasonable Alignment with employer need and pathways to transfer Support for students – all students Processes that are efficient and effective in serving students and employees

What are your thoughts about “What is sustainable for us?” Question 2 What are your thoughts about “What is sustainable for us?”

How will be get there? PROCESS DRAFT Guiding principles of the process Regular, open, and honest communication Systematic use of data Not onerous for departments/divisions Conversations will reflect values (respect, inclusion, student engagement) Concerns in any area will be addressed and discussed early in the process

How will we get there? ROLES (DRAFT) Strategic Planning and Budgeting Council responsible for: Informing the rationale for decisions Providing a representative perspective during the discussion Executive Team responsible for: Becoming fully knowledgeable about all of their budget areas Produce a final budget that meets the description above as best as possible Clearly articulate rationale for decisions based on data and stated outcome Consistent and clear communication Ensuring that the process to achieve those results lives into the college values: Respect, Inclusion, and Student engagement

How will we get there? ROLES (DRAFT) Area leads are responsible for: Holding inclusive conversations with guiding questions in teams Regular communication with their teams Becoming fully knowledgeable about their areas Ensuring their ET member is fully knowledgeable about their areas Individual areas are responsible for: Participating in inclusive conversations Providing context for data and qualitative data Institutional Assessment/Budget Office responsible for: Providing analysis of existing data for each area Providing analytic support Facilitating the process

Question 3 What should be some of the guiding questions in conversations within your area? What do you hope your area lead will understand and consider?

How will be get there? PROCESS (DRAFT) 2019-2020 Activity June 11, 2019 Define budget areas, refined budget process, discussion of guiding questions, preliminary data available July – August Refining and gathering data, make it available September All data available; review of process October - November Conversations within budget areas, provide additional context SPBC & ET begin review of budget areas December - January Area leads have conversations with SPBC & ET February - March Preliminary budget and conversations with affected areas April Draft budget available with documentation May Propose budget to Board of Trustees

Time for Conversation

Next Steps Updates via Day at A Glance and All Staff email Information posted on the Budget & Strategic Plan webpage Mark your calendars for the next Budget Conversations: Tuesday, June 11 in the PUB Dining Room, Building 9000

Fourth Budget Conversation Tuesday, June 11 Fourth Budget Conversation Focus on the budget process for 2020-21 Provide feedback on the process and data to be collected Continue answering questions Continue providing suggestions

Evaluation Please complete the next set of questions on your evaluation form (paper or online)

Thank you and See you on Tuesday, June 11!