Speaker’s Name, SAP Month 00, 2017 Quality Built In into Projects SAP Activate Methodology Template Quality Gate Checklist Introduction Speaker’s Name, SAP Month 00, 2017 Partner logo

Agenda Q-Gate Schedule Q-Gate Description Q-Gate Instructions Set up & Sample Key Deliverables, Templates & Questions Set Deliverable Status Set overall Q-Gate Status Deliverable Overview

Four Mandatory Project Quality Gates Along SAP Activate Project Phases Prepare Explore Realize Deploy Realization Q-Gate Explore Q-Gate Preparation Q-Gate Final Prep. Q-Gate preview review Mandatory Optional / NEW Recommended / NEW Run Go Live Support Discover A minimum of four Quality Gates will be mandated to perform for SAP implementation projects Within complex projects or projects with open risks that are critical, additional Q-Gates may be executed Within agile projects G-Gate reviews for each release / sprint may be sufficient Preview at the beginning of Prepare phase is recommended Quality Gates carried out at an early time can influence the phase and project results positive Coach and advise PM on upcoming project phase (PM standards, deliverables, customer duties, etc.) Review Check that necessary standards and project approach have been established Review of Phase can be combined with preview of upcoming phase No additional effort expected – time split between preview and review

SAP Activate Implementation Quality Gate Descriptions Q-Gate Prepare (e.g.  Handover Sales/Bid, Project professional planned & prepared/scope - deliverables contractual proofed and defined, project approach defined / Project Management Plan …) Q-Gate Explore* (e.g.  project on track according initial planning /scope design completed/ …) Q-Gate Realize* (e.g. all configuration and developments are completed/ test planned, performed and signed off/ cut over planning initiated…) Q-Gate Deploy (e.g. business, data and system readiness, checked and released…) A minimum of four Quality Gates will be mandated to perform for SAP implementation projects within complex/larger projects or projects with open risks that are critical, additional Q-Gates may be executed/ or repeated. within agile projects Q-Gate reviews after each release (sprint) may be sufficient to run and will be assigned by Project Manager (PM) and Quality Manager (QM) or (Delivery Manager (DM) on demand. Note*

SAP Activate – Quality Gate Checklist Workstreams/Topics/Questions Deliverable 1 Question 1 Question 2 Question n Deliverable 2 Deliverable 3 Supporting Questions covering individual project types Setup Workstream as individual knowledge area Topics as checklist. On this level status to be assigned. Project Management Roles and responsibilities Steering Committee Customer duties to collaborate Are all roles in the project defined? Is a description of participated Roles and their Responsibilities available (RACI)? Has the process workshop been prepared by the product owner and the team? ….. …… …….. Sample

Key deliverable applicable for this Q-Gate task Quality Gate Checklist Instructions Key Deliverables, Questions, Templates, and Workstreams Questions related to column “D” Key deliverable Items. Some key deliverables can have several questions; the overall key delivery status can be summarized as “overall topic status" Key deliverable applicable for this Q-Gate task Indication whether the key deliverable is a mandatory, optional, or a question. 1 Document templates Workstream Workstream descriptions

Quality Gate Checklist Instructions Set Deliverable Status Column F “Set Status” All questions have the starting point 0 - Not Checked After validation you can give the values: 1 - Green (accepted) 2 - Yellow (cond. accepted) 3 - Red (not available or not accepted) 4 - Not relevant (for project). Column G: Action log. For deliverables that are not acceptable note your comments and describe the action plan to fix the deliverable so it can be accepted. This includes the action owner & action due date. Column H and I

Quality Gate Checklist Instructions Set Overall Q-Gate Status & Include Management Summary Column G: Add your overall management summary. Column E “Set Q-Gate Status” starting point 0 - Not Checked After validation you can give the values: 1 - Green (accepted) 2 - Yellow (cond. accepted) 3 - Red (not available or not accepted)

Quality Gate Checklist Instructions Deliverables Overview - Select Filter Option Quick views to check completeness can easily be created by filtering column E Mandatory Deliverables Optional Deliverables Questions

Quality Gate Checklist Instructions Free Line for Extra Project Deliverables At the end of each phase, add new topics, deliverables, and/or workstreams for the various implementation scenarios/deployment types…

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