NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education PART II SY Federal Report ~ for NM Homeless Education Programs ~ Title X Part C – Homeless Education Program PED – School & Family Support Bureau Presenters Lora Church, Homeless Youth Education Coordinator Tele Jesse Kain, EDFacts Coordinator Tele

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education WebEx Etiquette Your phones are not automatically muted. Everyone can hear you and everything going on around you. So please, put your phones on mute. Please do not talk unless you are addressed by the presenter. To ask questions use Chat or Raise Hand. Once your hand is raised the presenter will ask you to state your question or observation. Please be respectful of other participants. Please do not talk over each other. 2

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education Goal Have District Homeless Liaisons understand the new STARS Homeless Student reporting processes for the Federal Report (aka, Consolidated State Performance Report (CSPR). 3

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education Objective Have District Homeless Liaisons submit the Federal Report to PED by Friday, October 19,

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education What the Webinar Covers 1.What we did last year 2.What is different this year. 3.Why we are changing what we did last year. 4.How to run the Federal Report. 5.What to do with the Federal Report. 5

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education What we did last year 6 DISTRICT HOMELESS EDUCATION COLLECTION REPORT EDUCATION FOR HOMELESS CHILDREN AND YOUTHS PROGRAM DISTRICT HOMELESS EDUCATION COLLECTION REPORT EDUCATION FOR HOMELESS CHILDREN AND YOUTHS PROGRAM Last year PED sent you a document entitled CSPR Federal Homeless Report. This Word formatted-document was an extract from the larger CSPR report that PED submits to ED. PED asked that you calculate the totals and send it back to PED – Homeless Ed. Program.

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education What is different this year This year PED asks that you run a STARS report. Download the report to Excel and either accept or change the student count data on the report. When completed, your Superintendent will sign the Assurance Page and either mail the signed report or a signed PDF to PED – Homeless Education Program. 7

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education Why we are changing what we did last year 1.To improve data quality in the STARS snapshot Homeless data submitted by districts to PED. 2.To streamline the Federal Reporting Process. A.When reporting you can change the data extracted from STARS and shown on the Federal Report. B.When reporting you will not be able to change the data extracted from STARS and shown on the Federal Report. C.Your Superintendent/Director will still have to sign the form. 8

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education Why we are changing what we did last year PED hopes this new process for federal reporting will be easier and more efficient for the Homeless Liaisons. Please provide us with feedback regarding how the process is going. 9

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education How to run STARS reports Click on the Homeless Federal Report 10

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education How to run the Federal Report Fill in the parameters and click the Apply button to run the report 11 Parameters (on right side of screen) School Year – Select the year for which the report is to be run District – If you have only one district, that district will be pre- selected. Click on the Apply button in the bottom right corner to run the report.

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education How to run the Federal Report Export the report to Excel 12 On the top left corner of the screen click Actions then Export then Excel. When prompted save to your desktop.

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education How to run the Federal Report Return to the Homeless Menu 13 Click on the Back Button of your browser. There are so many different browsers and browser versions that I cant tell you exactly how to do this. On the right is Internet Explorer 8.The blue circle in the top left corner is the back button. Clicking on this button will return you to the Homeless Menu.

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education How to run the Federal Report Sign out of STARS 14 In the right hand corner you will see your name. Click on your name and then click on Sign Out.

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education Demonstration 15 How to run the Federal Report

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education What to do with the Federal Report Open the Excel and follow the instructions on the next slide 16

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education What to do with the Federal Report Follow these instructions 17 1.Change the data to reflect the homeless population during Though all fields need to be checked, there are 4 fields that need particular attention. a.Totals for Age Birth to 2, grades UG (ungraded) and OOS (out of school) have zero counts. STARS does not collect these data. Please enter the count if children in these age / grades if they receive McKinney-Vento funding.

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education What to do with the Federal Report Follow these instructions b. The Nighttime primary residence of Other is invalid. PED allowed the data to be entered in however ED will not accept Other. Please distribute to one of the other nighttime residences. If you do not know where to distribute the Other count, please add it to Sheltered.

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education What to do with the Federal Report Follow these instructions 19 2.Print the Excel spreadsheet. Forward to your Superintendent / Director to sign the printed report. 3.Send the signed excel spreadsheet report to Lora Church, Homeless Youth Education Coordinator, PED- SFSB, 120 S. Federal Place, Room 206, Santa Fe, NM This provides your District/State Chartered Charter Schools Assurance and will be filed with PED-SFSB.

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education What to do with the Federal Report Follow these instructions the same excel spreadsheet to Lora Church at This particular excel spreadsheet will be uploaded into the Federal Report electronic template.

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education Demonstration 21 What to do with the Federal Report

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education Survey, Questions and Comments Survey 1.Do you feel you know enough to create and send the Federal Report to PED? 2.Was the presentation easy to follow. 3.Was the presentation understandable. Questions and Comments 1.Do you have any questions or comments? 22

NMPED Title X Homeless – CSPR data submission 10/19/2012 Title X Part C – Homeless Education Thank You Thank you for attending this webinar! Please call Lora or Jesse if you need any assistance. Well do our very best to assist you. 23 Lora Church, Homeless Youth Education Coordinator Tele / Jesse Kain, EDFacts Coordinator Tele