Knowledge DeveloPMent PMI-HNL PDD 2012 Joslyn Sato, PMP Pictures from: http://www.simplicikey.com/AboutSimpliciKey/OurBlog/tabid/66/EntryId/23/More-and-More-People-Planning-DIY-Home-Improvement-Projects.aspx&docid=8WbzqBZHIRM0mM&imgurl=http://www.simplicikey.com/Portals/0/Advantages-of-Do-it-yourself-home-improvement-guides%252520(1).jpg PMI-HNL PDD 2012 Joslyn Sato, PMP © Sato, 2012

Knowledge & Project Management PM Discipline Organization Individual Justified True Belief A capacity to understand, explain, and fit things together into the bigger picture Not a possession of information or facts Can include reason, language, experience A capacity to understand, explain, and fit things together into the bigger picture, Cooper, 1999 p. 14. © Sato, 2012

Development Opportunities & Challenges Opportunity Challenge Experience Tests Application of Knowing May not apply to future situations Research & Theory Validated and Tested Understanding the basis of findings Knowledge Sharing - Amount & Type of information - Good for Team & Organization development - Resistance to Share - Sharing with Many Knowledge Worker Improving Performance & Processes Tacit Knowledge People learn differently – through lecture, hands-on, application, shadowing, etc. © Sato, 2012

Importance of Knowledge Sustainment Changes of the 21st Century Environment Technology Advancements Innovation Emphasis Workforce Characteristics Limited budgets and resources Competitive Advantage Successfully Manage the Project Lifecycle Decision Making Effective Performance Build a common language Establish frameworks and baselines for continued improvement and development © Sato, 2012

PM Knowledge Development PMI offers Resources and Opportunities PMBOK Established body of knowledge Common language and framework Local Chapters Networking, local communities, issues, and opportunities Grow the local practice Communities of Practice Industry networking and focus topics Webinars , Resources, Research PMP Certification Recognized by other PMs Professional Development Units Continual Learning Individual, Community, Discipline Growth © Sato, 2012

Let’s Develop Your PM Knowledge Creating New Knowledge Sometimes the Problem is NOT knowing enough but rather NOT knowing what you should Know ~ Tsoukas Refreshing Current Knowledge What You Don’t Use…You Lose © Sato, 2012

Project: PM Map Quest Form Teams Firm Fixed Price Contract = $20 budget Each person gets paid $1 Every wrong answer will cost $1 Remove from your budget Deadline: 30-min Goal: Complete the project Accurately Completely On Time Within Budget © Sato, 2012

Directions: There are 9 questions, each representing a project management knowledge area The team will retrieve 3 Clues from the Knowledge Area Box to answer the question Select the Clue to answer the question Wrong Clue  Give you a Hint Correct Clue  Contains the following: List of Process Groups to populate your map The next Knowledge Area Question Do NOT use the PMBOK or any other reference to help you populate the map © Sato, 2012

Select the correct Envelope that represents the right answer. QUESTION 1: This document “defines how the project is executed, monitored & controlled, and closed” by integrating and consolidating ALL other management plans and baselines. Reference: Page 78 PMI. (2008) PMBOK (4th ed.). PMBOK Section 4.2 Correct = Project Management Plan This plan is progressively elaborated as the project progresses and other plans are developed / refined.   Integration Management processes include: Close Project or Phase Develop Project Charter Develop Project Management Plan Direct & Manage Project Execution Monitor & Control Project Perform Integrated Change Control Wrong Selection - $1 Fee The image represents a RACI Matrix that PMs can use to assign each role with the following: Responsible Accountable Consulted Informed Remember: the key word is “integrating” plans to form one plan The image represents a Microsoft Office Project Schedule, which is a tool used in Time Management knowledge area. Remember: the key word is “integrating” plans to form one plan. ----Move to Question #2: Scope Management---- The project scope is a detailed description of the project and the project’s product.    What 3 items do Project Managers use to establish the SCOPE BASELINE? Select the correct Envelope that represents the right answer. The contents in the envelope will contain your PM Map as well as the next question. © Sato, 2012

Continue with the next 8-Questions 30-minutes Starts Now For more Information on the PM Map Quest, please contact Joslyn Sato (joslynsato@gmail.com) Hint: The Questions will be presented in the order that the Knowledge Areas are listed on the map. © Sato, 2012

Project Completion Is your Map ACCURATELY populated? Did you finish the project (Map) on TIME? All questions were answered within the allocated duration. Are you within BUDGET? Team members were paid their salary and any rewards. Is your Map COMPLETELY Populated? All knowledge areas are identified and their processes listed. Is your Map ACCURATELY populated? © Sato, 2012

Project Management Mapping Knowledge Areas Project Management Process Groups INITIATING PLANNING EXECUTING MONITORING & CONTROLLING CLOSING Project Integrated Management Develop Project Charter Develop Project Management Plan Direct & Manage Project Execution - Monitor & Control Project Work - Perform Integrated Change Control Close Phase or Project Scope - Collect Requirements - Define Scope - Create WBS - Verify Scope - Control Scope Time - Define Activities - Sequence Activities - Estimate Activity Resources - Estimate Activity Duration - Develop Schedule Control Schedule Cost - Estimate Costs - Determine Budget Control Costs Quality Plan Quality Perform Quality Assurance Perform Quality Control Human Resource Human Resource Plan - Acquire Project Team - Develop Project Team - Manage Project Team Communications Identify Stakeholders - Distribute Information - Manage Stakeholder Expectations Report Performance Risk - Plan Risk Management - Identify Risk - Perform Qualitative Risk - Perform Quantitative Risk - Plan Risk Responses Monitor and Control Risks Procurement Procurements Conduct Administer Procurements Close Procurements Project Management Mapping Understand the 9 Knowledge Areas Be familiar with the 5 Process Groups & 42 Processes. Remember ITTOs, and that Outputs from one process becomes an Input for another process. This is a framework to tailor to your organization or project. Answer Key to Project Management Mapping © Sato, 2012

Knowledge DeveloPMent Remember… Knowledge DeveloPMent Is Key to a Project Manager, Project Team, and Project’s Continued Success. Take advantage of the opportunities in the PM Profession, your Organization, and your Community to invest in Your Knowledge DeveloPMent. © Sato, 2012