1. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved Benefits of Project Management Discipline Applied to Your Work Scott Kaeppel Owner, Kaeppel Consulting

2. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved Introduction

3. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved Benefits Of PM Discipline At Work 1)What do you do for work? Or 2) What do you work on? First we must define what we mean by “work”? Do you think Project Management Discipline will help you with your work?

4. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved What Is A Discipline Second, we need to know what is discipline? Webster’s Definition: Which ones applies to project management? 1: punishment 2: instruction 3: a field of study 4: training that corrects, molds, or perfects the mental faculties or moral character 5a : control gained by enforcing obedience or order b : orderly or prescribed conduct or pattern of behavior c : self-control 6 : a rule or system of rules governing conduct or activity

5. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved What Is A PM Discipline PM discipline is more familiar than we think. How many people live by a schedule? How many people manage their spending? PM disciplines are applied everyday

6. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved PM Discipline Nine management areas form the discipline. Can you use more of these when you work?  Time management  Cost management  Quality management  Scope management  Human resource management  Communications management  Risk management  Integration management  Procurement management How do you apply these outside of professional project management?

7. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved Benefits of PM Discipline At Work Third we Recognize the benefits. Are you interested now in Project Management Discipline? Time management........ Cost management........ Quality management....... Scope management........ Human resource management.. Communications management.. Risk management......... Integration management..... Procurement management.... Time back to do more or rest Money to do other things Satisfaction in your work You get what you want A well performing team Happy stakeholders Less issues to deal with Controlled work Quality purchases

8. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved How To Apply This The benefits are easily obtained through practice. These are commonly referred to as the project constraints. Time management........ Cost management........ Quality management....... Scope management........ Human resource management.. Communications management.. Risk management......... Integration management..... Procurement management.... Lets pick four to help you at work.

9. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved The Project Constraints The Quality of your work is dependent on three factors. Quality = Defects + Expected Scope + Value Discipline helps you achieve your goals.

10. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved Scope Management Scope is what you are delivering. Understanding who it is for is critical. The key to successful work using Scope Management is FOCUS Collect Requirements- Understand Customer Define Scope - What is in and out Create WBS - What is your task list Verify Scope - With the customer Control Scope- Avoid scope creep

11. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved Time Management A common failure in a project is under estimating time for tasks then schedules are not met. Time Management keys are manageable size tasks, critical path and milestones. Define Activities (WBS)- “Tasks” to complete Sequence Activities- “Steps” in order Estimate Activity Resources- What is needed Estimate Activity Durations- How long Develop Schedule- Often the “Plan” Control Schedule- Keep track

12. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved Cost Management The better the estimates the easier to manage. How well do you do with managing costs to the original baseline budget? Estimate Costs- Determining what it will cost Determine Budget- “Cost performance baseline” Control Costs- “Monitor and Accounting”

13. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved Quality Management There are two main aspects to quality; one is project quality, and two is deliverable quality. Quality = Defects + Expected Scope + Value Plan Quality- Sets expectations Perform Quality Assurance- Following Q - process Perform Quality Control- Inspecting deliverables

14. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved Next Steps Practice makes perfect... The rest of the story is your journey.

15. Copyright © 2013 Kaeppel Consulting LLC. All Rights Reserved Questions What questions do you have?