EMS &Trauma Registries Update NTDB Implementation January 16, 2015

Agenda NTDB 2014 Implementation XML File Uploads New Feedback Submission Report Improvements in Web-Data Entry New Password Reset Functionality

NTDB 2014 Implementation The EMS &Trauma Registries will now be NTDB compliant and capable What does this mean? You can now submit in the NTDB prescribed XML format as outlined in the NTDB Data Dictionary

XML File Uploads The Registry will now accept NTDB XML files Software vendors should be able to provide an extract in their software that conforms to the NTDB 2014 standard The XML and Legacy files are different! An XML sample file will be posted on our website for reference. You will be required to have the proper header and footer The registry will continue to accept Legacy files, however, they will be phased out over time. XML provides a clearer and more accurate file

How to Upload XML Log in to the Registry, then click the Import Roster button From the Roster Format drop-down, select Hospital_XML_Importer (see image below)

New Feedback Submission Report The Registry has improved the Feedback Report customers receives The new Feedback Report is provided in a PDF format This report provides a more defined explanation on problems with files, and clearer information on how many records have been accepted

New Feedback Submission Report Two Sections: Summary Provides a snapshot of the file submission, giving accurate numbers on how many records have been accepted and how many contain errors or warnings Details Provides specific details on each error and warning in the file, including what element is affected and the nature of the problem and also, identifies records that are incomplete

How to Access Feedback Report Summary Results To access the Feedback Report, log in to the Registry Go to your Entity’s “Record Summary” dashboard, then click on “Submission Status – XML Files”, located in the Questions Packages

How to Access Feedback Report Summary Results To continue, click the plus sign to expand desired report submission date, next click on “Feedback Report” to view complete details of the import file submission

Feedback Submission Report Detail Results Below is a screenshot of the Detail Results with an error

Feedback Submission Report Detail Results Below is a screenshot of the Detail Results with a warning

Feedback Submission Report Detail Results Continued screenshot of the Detail Results with a warning

Improvements in Web-Data Entry Web-Data Entry users now have an improved Wizard to use, consisting of all the NTDB and Custom elements Question flow has been improved to be more logical, and rules with warnings have been implemented to identify potential problem answers

Improvements in Web-Data Entry Additional conditions have been placed on questions so that they can be auto-completed under certain circumstances For Example: A number of date and time fields that are only pertinent when a patient arrives via an ambulance, those fields now auto-populate to ‘Not Applicable’ when patients arrive via other means (i.e. private vehicle)

New Password Reset Functionality You now can reset your password after 3 failed login attempts. You MUST have your security question entered on your account Profile within the Registry for this to apply. Upon clicking on “Reset Password”, you will be prompted to enter your username and email address, then click the submit button.

New Password Reset Functionality You will receive a notification that your request to reset your password has been fulfilled, and to check your email for instructions and a link to finish resetting your password (see images below) Sent: Tuesday, January 13, 2015 1:48 PM To: Tester, Test (DSHS) Subject: Please confirm password reset   You have requested for your password to be reset. If you did not reset your password, please contact the system administrator for additional assistance. Please click on the link below to reset your password: http://dshs-aavhaiwb1s.dshsratl.state.tx.us/injury-stage/resetPassword.do?loginName=ttester&authCode=C8DF361A9E777E5BA96959BEAB05486D984F730CA75B8FC62967B586A3157A85

New Password Reset Functionality Using the link in the email, enter your “Security Question Answer”, “New Password”, and “Confirm Password”, then click the “Submit” button (see image below) Next, you receive a final email indicating that your password has been reset Sent: Tuesday, January 13, 2015 1:52 PM To: Tester,Test (DSHS) Subject: Password has been reset   Please contact john.doe@dshs.state.tx.us if you have not reset your password intentionally

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