1. Update on Building a New Trauma Registry
Sept. 6, 2012

2. What we will cover today:
Latest vendor list for ability to report patient’s first and last name
Training Schedule
User Name and Password for new system
System User Agreement
Customer Service Question Package
File Submission Report
Expectations for ‘Go Live’
Data Dictionaries
Performance Improvement Survey

3. No Vendor Programming Needed to Report Patient’s Name
CDM (Clinical Data Management)
Digital Innovation Corporation
Digitech Computer, Inc.
Emergicon
Emergidata (Rescue Medic)
Emscharts
EMS Consultants
ESO Solutions
Houston Fire Department
ImageTrend
Intermedix
Lancet Technology, Inc. (Trauma One)
Municipal Computing Services
Tritech Software Systems (aka Ortivus or Sweet Computers)
UMC Lubbock
STATco (EMS data)
Zoll Data Systems

4. Vendors Pending Confirmation
RAM
IPCR
Golden Hour

5. Reporting Patient Name
If your facility is UNABLE to report patient name because of a software issue, you must notify DSHS immediately, otherwise when you send your file the records will be rejected
Please notify DSHS by Sept. 10, 2012 and provide the name of your software and the contact information for your software vendor

6. Training Schedule September 6 September 11 September 13 1:00 pm
10:00 am
September 13

7. Username and Password
Username and password will be distributed a few days before the system is available for use on Sept. 17, 2012
Only users who have taken training will be sent their user name and password

8. System User Agreement
For NEW Users, you will receive a System User Agreement Form by next week
This agreement covers aspects such as not sharing passwords etc.
You will check the appropriate boxes, indicating your agreement to the conditions for being allowed access to the Trauma Registry, and type your name for the electronic signature required, then it back to DSHS from the account it was delivered to.
New Users will not receive their username and password unless this document is returned to DSHS

9. Customer Service Question Package
DSHS staff will use the Maven customer service question package to enter in your questions that are received by or phone.
Customers will be able to view the information entered
Customers will be able to indicate whether the assistance provided was adequate in answering their question

10. Customer Service Continued
Customers should expect to see the customer service questions entered by DSHS for each and every contact with DSHS.
Customers should contact Tammy Sajak if their or phone call was not documented in the Customer Service Question Packet
DSHS will strive to provide answers to every inquiry within 24 hours of receipt of the request

11. File Submission Report
The file submission report you saw an example of during training is available to the entity that reported the data.
The report indicates which records have errors and what the errors are
DSHS does not have access to this information at this time
Questions regarding records with errors will be answered by DSHS producing a line list report and examining invalid codes etc.

12. Expectations for Go Live
Despite extensive testing of the Legacy Interface, there may be problems that were not detected and only become apparent after ‘Go Live’
We will work as quickly as possible to address any unforeseen issues

13. Data Dictionaries
Draft data dictionaries have been available on our website for several weeks
The next Update Webinar on Sept. 11, will discuss these.

14. Performance Improvement Survey
Hospitals that report to DSHS through web data entry will continue to be contacted to complete the brief survey indicating their desire to record PI data in the DSHS Trauma Registry
Reporting PI is optional
CEO/Hospital Administrators are also being asked to complete the survey to indicate whether they will allow PI data to be reported to the Trauma Registry

15. Questions? Comments?