Portfolio-Focused PMO Anne Milkovich

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Presentation transcript:

Portfolio-Focused PMO Anne Milkovich

Portfolio-Focused PMO Anne Milkovich Associate CIO for Enterprise IT Governance, Montana State University Oversees the PMO, governance, service management, planning, policy, finance, human resources 20 years experience in IT prior to entering higher education Doctoral student in Higher Education Administration researching the application of portfolio theory to improve institutional performance Designed and implemented MSU’s first — and most successful! — PMO Portfolio-Focused PMO January 28, 2014

Project Management delivers the objective in time, in scope, in budget Portfolio Management decides what objectives to deliver Maximize Value, Minimize Risk, Assure Transparency January 28, 2014 Portfolio-Focused PMO

Portfolio-Focused PMO Portfolio Management Manage portfolio of organizational investments to achieve strategic objectives Balance risk & reward Balance transactional & transformational Optimize alignment across objectives Portfolio-Focused PMO January 28, 2014

PMO Portfolio Focus at MSU Facilitate intake, evaluation, selection, prioritization of constituent demand Guide portfolio optimization Support distributed project managers Report results to stakeholders IT projects and administrative initiatives Portfolio-Focused PMO January 28, 2014

PMO Staffing Associate CIO Portfolio Manager Communications Specialist Governance, planning, policy, service mgt, finance, HR Portfolio Manager Portfolio, PMO management, high-risk programs Project Manager Communications Specialist Project Manager Internal projects, PM support Web development, SharePoint, communications Internal projects, program support Portfolio-Focused PMO January 28, 2014

Governance Enterprise Council Bozeman Chair: Provost Billings Chair: Budget Director Great Falls Chair: CFO Havre Chair: CIO Bozeman Council Provost VP Admin & Fin VP Research VP Student Dean Rep Student Rep Billings Council Chancellor’s Cabinet Great Falls Council CFO CIO Havre Council Cabinet Faculty Portfolio-Focused PMO January 28, 2014

Portfolio-Focused PMO Process Overview Portfolio-Focused PMO January 28, 2014

Portfolio-Focused PMO Intake Gather high-level concept from requester Complete business case Cost-Benefit-Risk-Alignment analysis “T-shirt sizing” Portfolio-Focused PMO January 28, 2014

Portfolio-Focused PMO Evaluate Pre-defined scoring rubric Consistent scoring team Don’t over-analyze Portfolio-Focused PMO January 28, 2014

Portfolio-Focused PMO Select & Prioritize Plot scores in bubble chart Illustrates Alignment Value (bang for the buck) Probability of Success (risk) Visual illustration for human judgment Portfolio-Focused PMO January 28, 2014

Portfolio-Focused PMO Reporting Results Portfolio-Focused PMO January 28, 2014

Questions and Discussion anne.milkovich@montana.edu Portfolio-Focused PMO January 28, 2014