1. PMO Awareness and Support Presentation
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Industry Perspective
Leverage data from various sources or sources key to your organization to make the case for the PMO and how organizations that use the PMO improve their project management delivery.
What other PMOs in your industry are doing
Data from sources like PMI.org (look at the Pulse of the Profession surveys)
If you are using a consultant to help you, leverage their insights, case studies and report data here.
Set the stage that we are not alone and that successful companies are doing these things.
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3. PMO Service Offerings Administration of project facing support tools
Project Portfolio Management
Project & Program Management
Business Analysis & Process Improvement
The centralized management of one or more portfolios, which includes identifying, prioritizing, authorizing, managing, and controlling project and programs to achieve a specific business objective.
The centralized management of programs and projects such that enterprise benefit is realized by sharing of resources, methodologies, tools & techniques, and related high-level program and project management focus.
The practice of enabling change in an organizational context, by defining needs and recommending solutions that deliver value to stakeholders.
Tools and Automation
Administration of project facing support tools
Training and Capability Development
Identify and coordinate training needs and build project management capability with the organization.
Shade the areas from light to dark in the order of the services you will complete over the coming phases.
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4. PMO Stakeholder Value Proposition
Explain how the PMO services will benefit various stakeholder groups. Groups listed are simply examples, as are the services provided. This should align with the services that suite your organization.
Program / Project Execution
- Senior Management
- Program Sponsors
- Project Sponsors
Ensure only “line of sight” investments are funded
Ensure realization of committed dollar spent to benefit gained ratio
Portfolio Management & Advisory Services
- Program Managers
- Project Managers
Operational efficiency via effective & repeatable best practices
Reduced costs and mitigated risks via knowledge sharing
Program / Project Capabilities, Tools & Services
- Finance & Control
Enterprise lens for management reporting
Accurate decision making enablement through transparency
Stakeholders
Business Value
Make the case for what’s in it for them.
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5. PMO Objectives
This is where you summarize your objective for the next year(s).
2017 Objectives
Solidify the Foundation
Defining
PMO SUCCESS
2017 Objectives
Build for the Future
This is where you show them how you are going to build for the future and prepare for new services.
Focus Area One
Item 1
Item 2
Focus Area Two
Focus Area Three
This is where you show them how you are going to make the current services work well.
Focus Area One
Item 1
Item 2
Focus Area Two
Focus Area Three
This is where you build your success statement in terms that will resonate with the business leaders. This should be your charter statement for the year.
Solidify the Foundation:
Clearly identify PMO managed program and project qualifiers, focusing on high ROI programs
Build a team of role model program managers for the organization
Upgrade current PMO best practices and methodology
Implement base metrics for strategic initiatives and start performing baseline measurements
Build for the Future:
Augment current PMO staff to meet future demands and develop highly skilled bench strength
Establish advisory and coaching services and create an enterprise adoption roadmap
Select and begin implementation of an enterprise program/project management platform
Build a Project Portfolio Management framework and implement capability across GBS
Show stages of progress and very short lists of short and long term plans.
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6. PMO One Page Strategic Plan
STATEMENT OF STRATEGY: Summarize your strategy in a concise statement that captures the essence of the PMO’s goals and how you will define and measure success.
2017 Current State
Leverage metrics to tell the story on your current state. This will set the stage of reality and where you will focus improvements.
Ex: # of projects completed in a year
Ex: # of projects per PM
Metric and Current Value
2018 Future State
Create a list of metrics that align with the goals for the planning year. How will we know that we succeeded?
Ex: Increased project delivery success rate by X%
Ex: Increased project throughput by X projects per year
Metric and Target Value
2017 Strategic Objectives
Outline a set of objectives that will allow the PMO to reach its goals during this planning year.
[PMO Initiative]
Assumptions
Document assumptions that point to the cause-and-effect relationship between trends in the wider organization, the drivers of change, and your strategic objectives.
[Assumption]
Explain how you will get your goals accomplished and how you will measure success, indicating and constraints or assumptions you are making.
For more information and other resources visit IMPACTbyLaura.com